Can I use Gmail as an applicant tracking system?

You can track a single hire in Gmail with labels and a spreadsheet, but it breaks down across multiple roles and teammates because Gmail has no shared pipeline, no scoring and no searchable candidate database. 100Hires connects your Gmail to a real ATS instead, so the inbox stays your inbox and 100Hires holds the pipeline, the AI Score and the candidate history.

Do I need Google Workspace, or can I connect a personal Gmail account?

The 100Hires Gmail integration, listed as Gmail for G Suite, needs a Google Workspace account on a corporate domain, so a personal gmail.com address cannot be connected. If you only have free Gmail today, you would need a Google Workspace account on your own domain first, which also looks more professional to candidates.

Does the 100Hires Gmail integration sync both ways?

Yes. Sync is bidirectional. Emails you send from 100Hires reach the candidate and appear in your Gmail Sent folder, and messages or replies in Gmail show back on the candidate profile in 100Hires. The conversation and the hiring record stay matched without any copy and paste.

How do I connect Gmail to 100Hires?

In 100Hires go to Settings then Integrations, find the Gmail for G Suite section and click Connect. Your Google Workspace administrator installs the 100Hires Workspace app once and grants the requested permissions, and after that every user in the organization can connect their own mailbox from the same screen.

Will emails I send from 100Hires show up in my Gmail Sent folder?

Yes. Because the integration is two-way, anything you send to a candidate from 100Hires lands in your Gmail Sent folder like a normal email, and any reply in Gmail syncs back onto the candidate profile in 100Hires. Email and the hiring record stay in step.

Does the integration cover Google Calendar and Outlook too?

Yes. Alongside Gmail, 100Hires connects Google Calendar for two-way interview scheduling, so interviews booked in 100Hires land on your calendar and changes flow back. Microsoft 365 teams get the same email sync through the 100Hires Outlook integration, set up the same way in Settings then Integrations.

Is there a Gmail Chrome extension for recruiters?

Yes. The 100Hires Chrome extension recognizes candidates from emails inside Gmail and lets you add them to your pipeline, so a reply in your inbox becomes a tracked applicant. You can read more at https://100hires.com/chrome-extension-for-recruiters.html and it pairs with the two-way Gmail sync covered on this page.

Gmail Integration for Your ATS

100Hires

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Integrations
Gmail Integration for Your ATS

The 100Hires Gmail integration connects your Google Workspace mailbox to your ATS, so email and your hiring record finally live in the same place. Connect it once in Settings then Integrations, and messages sync both ways: what you send from 100Hires reaches the candidate and sits in your Gmail Sent, and replies that land in Gmail show back on the candidate profile. One thing to know up front: this works with Google Workspace on a corporate domain, not a personal @gmail.com address. This page covers what the integration does day to day, how to switch it on, and why a real ATS beats running hiring out of your inbox.

Running hiring out of an inbox falls apart fast

Plenty of teams start in Gmail and a Google Sheet. It works until it does not. Follow-ups get sent by hand and then forgotten, candidate threads scatter across three people's personal inboxes, and the moment someone takes a week off their conversations are locked in a mailbox nobody else can open. There is no shared record, no way to see who already replied to whom, and no quick answer to "did we ever get back to this person". The work is real, the tracking is not.

A Gmail ATS integration fixes the split: Gmail keeps doing what it is good at, sending and receiving mail, while a real ATS holds the pipeline, the scoring, and a candidate database the whole team can see. Here is how that works in 100Hires.

The same connection powers the 100Hires Chrome extension for recruiters, which recognizes candidates from emails inside Gmail and adds them to your pipeline, so a reply in your inbox becomes a tracked applicant instead of one more thing to copy across by hand.

The Gmail integration at a glance

Setup is short and the rules are simple. Here is exactly what the integration needs and what it does once it is on.

Can I just use Gmail as an applicant tracking system

You can bolt a tracker onto your inbox with labels, a spreadsheet, or a Gmail plugin, and for a single hire it limps along. The trouble shows up at the second or third role. Gmail was built to send mail, not to run hiring, so there is no shared pipeline every teammate can see, no scoring to tell you who to read first, and no searchable database to re-engage a strong candidate next quarter, which is the whole job of real candidate tracking software.

100Hires takes the other path. Instead of turning Gmail into a half-built ATS, it connects your Gmail to a real one. You keep the inbox you already like, and you get the pipeline, the scoring, and the candidate database that hiring actually needs. Gmail stays Gmail, 100Hires does the hiring.

100Hires with Gmail connected versus Gmail on its own

Where 100Hires is not the fit: if you make one hire a year, your inbox and a sheet may be all you need, and because the integration is Google Workspace only, a personal Gmail account will not connect. For everything past that first hire, 100Hires runs the recruitment automation behind your weekly follow-ups and the candidate outreach when you need to source, while Gmail stays the calm inbox it was meant to be.

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