What is education recruiting software?

Education recruiting software is an applicant tracking system built for the way schools hire staff. It collects applications from the job boards you post to into one pipeline, screens them for the license, certification, and clearance eligibility a school role needs, and moves the qualified candidates to an interview. 100Hires is education recruiting software in exactly that sense, with knockout screening, multiposting, Evaluation Forms, and a talent pool you reuse for the next hiring cycle.

How is it different from an education recruiting or staffing agency?

An agency places teachers and staff for you and charges a fee per placement. Education recruiting software is a tool your own team runs in-house to find, screen, and hire directly, with no per-hire commission. 100Hires gives a single school or a small district the same pipeline, screening, and committee scorecards a large district has, without handing the hiring over to an agency or paying placement fees.

Can a single school or a small district use it, or only large districts?

Yes, a single school works. 100Hires is self-serve and most teams set it up in an afternoon, which is the point for a school or small district without a dedicated recruiting department. You build a job, add knockout questions, post to the boards, and review applicants the same day, with no implementation project required. Paid plans include unlimited users, so the whole hiring committee can take part.

How do I screen applicants for teaching licenses and certifications?

Add knockout questions to the application form for the hard requirements, such as a valid teaching license, the right state certification and subject endorsement, the grade level, and eligibility for a background check. Candidates who miss a requirement are disqualified automatically the moment they apply. Note that 100Hires captures and screens for these at the application stage. It does not verify licenses against a state board or track certification expiration after someone is hired.

Can a hiring committee score candidates together?

Yes, through Evaluation Forms. The principal, department chair, or search committee each score a candidate on a shared form using a five-point thumbs scale, so feedback is structured and comparable instead of scattered across email. Per-question visibility keeps sensitive questions private to admins, and the Blind Evaluations setting can hide peer scores until a reviewer submits their own, so the first opinion does not anchor a panel hiring a teacher or a faculty member.

Can I hire across multiple schools or campuses at once?

Yes. You can run openings for several schools, campuses, or an entire district at the same time and funnel every applicant into one pipeline you control. That keeps a back-to-school hiring push organized instead of scattered across a separate inbox and spreadsheet for each school.

Does it handle student admissions or enrollment?

No. 100Hires is for hiring staff and faculty: teachers, administrators, paraprofessionals, support staff, and substitutes. It is not a student admissions, enrollment, or recruitment CRM for prospective students. If you are looking for an enrollment platform, 100Hires is not the right tool.

What does it cost, and is there a free trial?

100Hires runs on a 14-day free trial with no credit card required, and paid plans add unlimited jobs, candidates, and users. During the trial you can build real jobs, set up knockout questions and Evaluation Forms, and review applicants on your own roles. Distribution to paid job boards activates on a paid plan, which is an anti-spam measure rather than a feature gate. See https://100hires.com/pricing for current tiers.

Education Recruiting Software for Schools & Districts

Q: Does it run background checks or track certification expiration?

No. 100Hires is the front of the funnel: sourcing, screening, interviewing, and hiring. It captures clearance and certification eligibility at the application stage with knockout questions, but it does not run the background check itself or track certification expiration after a hire. It hands off to your background-check, HR, and compliance tools through Zapier, the REST API, and webhooks.

100Hires

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Education Recruiting Software for Schools & Districts

Most schools only start hiring once the vacancy is already open

School hiring runs on a calendar. A teacher resigns in May, a grant funds a new aide in August, and the search starts late against every other district hiring for the same August start date.

The strong applicants get hired by whoever moves first. Meanwhile, checking each applicant for a valid license, the right endorsement, and clearance eligibility eats the hours your HR office does not have before students arrive.

Education recruiting software is the applicant tracking system that runs that hiring for you. It pulls applicants from the job boards you post to into one pipeline, screens them for what the role requires, and moves the qualified ones to an interview.

The education-specific part is screening for the license, certification, and background-check eligibility a school demands, and doing it fast enough to reach qualified educators before another district does.

The rest of this page shows how K-12 districts, private and charter schools, and higher-ed institutions use 100Hires to reach more candidates, screen faster, and build a bench before the school year starts.

For the multi-board mechanics in depth, see how 100Hires handles multiposting to job boards.

Knockout questions are best for the objective dealbreakers a document will later confirm. See how knockout questions work for the full setup.

The same opening can run across every school in the district at once, and the boards you can reach in one place are covered in posting to job boards.

Build a bench before the school year starts

The schools that never scramble in August do not start on Indeed when a teacher resigns. They pull from a bench they have been building all year.

Talent Pools keep substitutes, student teachers, past applicants, referral leads, and the strong finalists you could not place last cycle in one organized list, tagged by subject, grade level, certification, and campus.

The day a role opens, you start with a shortlist instead of a blank search.

See how teams build and reuse a talent pool across hiring cycles so the next opening starts from a list, not from zero.

Evaluation Forms are how a committee stays comparable across a dozen interviews. See how teams set up an interview scorecard before the first panel.

What education hiring throws at you, and where 100Hires handles it

Every recurring school hiring headache maps to a specific part of the product. Here is the short version of what goes where.

100Hires next to a typical ATS for education

Most ATS platforms were built for one salaried office role at a time, not for a district hiring teachers, aides, and substitutes against an August deadline. The difference shows up exactly where school hiring hurts.

Where 100Hires fits in your education stack

100Hires is the front of your hiring funnel: sourcing, screening, interviewing, and the hire decision. It is not a student information system, an HRIS, or payroll, and it does not run background checks or track certification expiration after someone is hired.

It captures and screens for licenses and certifications at the application stage, then hands off to your HR, payroll, and compliance tools through Zapier, the REST API, and webhooks. Candidate texting runs through the Twilio integration, so you connect your own Twilio account.

One more boundary worth stating plainly: this is staff and faculty hiring, not student admissions or enrollment. If any of that is a dealbreaker for your stack, a demo is the fastest way to check the fit before you commit.

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