Recruiting Assistant Job Description template and pdf with duties [2024]

Job summary 1

The Recruiting Assistant is a vital member of the Talent Acquisition team, supporting full life-cycle recruiting efforts, with a particular focus on US-based hiring needs. This position is responsible for the administrative components of the process, including scheduling interviews and team meetings; updating the applicant tracking system; managing job postings; processing invoices, and maintaining recruitment files. In addition, the Recruitment Assistant will support various process improvement initiatives and play a substantial role in the recruitment of administrative staff, interns and entry-level professionals. This position must be able to prioritize multiple tasks and work under pressure in a deadline-oriented environment.

Duties & Responsibilities 1

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Provide support throughout the full-cycle recruitment process including scheduling candidate interviews/phone screens/VCs, coordinating travel arrangements, and disseminating information to the Recruiters, Candidates and Hiring Managers.
Process recruitment invoices on a weekly or bi-weekly basis including Placement Fees, Retainers, Background Check, Relocation, Temporary Staff invoices and coordinating with external vendors and the accounting team for ad hoc needs.
Launch searches in the applicant tracking system and post open positions to intranet and external sites, e.g. LinkedIn, college boards, etc.
Serve as a point of contact for candidates, which will entail correspondence with candidates on the status of their candidacy, greeting candidates during on-site interviews, etc.
Provide support in the offer and onboarding process, including drafting offer letters, engaging the relocation vendor when necessary, executing and monitoring background checks, ensuring new hire documents are completed and saved appropriately, etc.
Update and distribute weekly recruitment status report.
- Track the submissions and progress of diverse candidates in recruitment process via direct applicant channels, employee referrals and third-party introductions.
- Collect and file Onboarding documents for new hires on a weekly basis
- Update recruitment templates to reflect policy changes including offer documents, engagement agreements, etc.

Requirements & Skills 1

Job summary 2

We are looking for a Recruiting Assistant to join our team. This position is responsible for providing administrative support for recruiting, including maintaining databases, updating spreadsheets, drafting correspondence and scheduling interviews. A high degree of client service is associated with this position. The Recruiting Assistant will be an organizational guru, work effectively with internal and external clients and candidates, possess great communication skills, have the ability to shift gears at a moment’s notice, be proactive in nature, and enjoy the challenges of helping to recruit great talent.

Duties & Responsibilities 2

Maintain applicant and interview data in the firm’s recruiting database
Ensure attorney openings on firm’s careers page are accurate and current
Post openings with various channels and track effectiveness
Assist in leveraging digital channels, particularly social media, for recruitment
Coordinate interview schedules for all of the firm’s offices
Draft correspondence to candidates and hiring managers
- Maintain recruiting forms and run reports as requested
- Serve as resource to internal and external stakeholders to ensure lawyer recruiting questions are timely routed to the appropriate team member for response
- Support recruiting managers and perform other assignments and special projects as necessary

Requirements & Skills 2

Prior administrative experience in the recruiting function is preferred but not required. Experience in a law firm or other professional services organization is a plus
Experience with data management software and recruiting databases is preferred; experience with viRecruit and LinkedIn is a plus
Demonstrated proficiency with MS Office products, including Word, Excel, and Outlook
Ability to communicate effectively and professionally with all levels of a professional services organization. Strong communications skills and client service ethic conveyed in both verbal and written form is required
- Strong attention to detail and quality control required
- Ability to work with highly confidential, sensitive information
- Highly organized with the ability to work under pressure with a sense of urgency

Job summary 3

The Recruiting Assistant will provide administrative support to the Operations Recruiting Director with all recruiting and onboarding efforts for the Operation's Team.

Duties & Responsibilities 3

Requirements & Skills 3

Job summary 4

If you love people and want to grow quickly in a small and experienced team, this job may be the chance you're looking for. As a Recruiting Assistant, you'll support our team in recruiting and onboarding as we grow at exponentially! If you love working in fast environments, ownership, autonomy and mentoring, you're guaranteed to have all of that here!

Duties & Responsibilities 4

Facilitate and coordinating high volume on-site and remote interviews ensuring a superior candidate and client experience.
- Conduct creative search strategies to identify and engage highly specialized talent that will be critical to the company's growth and success.
- Provide exceptional customer service to internal and external customers, responding to inquiries in a timely manner, and providing effective and efficient problem resolution.
- Develop new and innovative company outreach programs, help facilitate/organize open houses and other people-focused events.

Requirements & Skills 4

Job summary 5

The Recruiting Assistant will act as the liaison between Human Resources and candidates. A fair amount of the position will be spent in email or phone correspondence with job candidates.

Duties & Responsibilities 5

Requirements & Skills 5

Familiar with hiring practices and stages (screening, interview, assessment, onboarding)
General understanding of labor legislation and privacy laws
Excellent interpersonal skills
Solid organizational and time management skills
Strong verbal and written communication skills
Detail-oriented
- Experience with MS Office and social media platforms
- Ability to work independently as well as part of a team
- Ability to thrive in a fast-paced environment

Job summary 6

We are looking for a Recruiting Assistant to assist with the day-to-day HR recruiting initiatives and create a smooth and positive experience for our employees.

Duties & Responsibilities 6

Post job openings in Paycom and LinkedIn Recruiter and ensure theyre up to date.
- Screen candidates by verifying qualifications and relevant experience.
- Assist with initial applicant screening and follow up with candidates during the process.
- Contact potential candidates, schedule interviews, and assist the HR Department during the recruitment process.

Requirements & Skills 6

Job summary 7

We are looking for a Recruitment Assistant to join our diverse and dynamic workforce. This assistant will provide support to the recruiting team dedicated to finding the best talent to work in a variety of support and professional level functions across the business. In addition to traditional administrative and clerical duties (i.e. answering multiple phone lines, follow up, and data tracking and entry) qualified assistants will take an active role in the recruitment process by scheduling interviews and meetings, answering applicant and candidate inquiries, utilizing the applicant tracking system to enter and track candidates, and performing any special projects as requested. The position provides an opportunity to learn about the full life cycle recruiting process within a dynamic entertainment company.

Duties & Responsibilities 7

High volume of preliminary phone screens, and scheduling of candidates.
Heavy facilitation and coordination of the interview process via phone and in person.
Managing call logs, messages, and communication with hiring managers.
Heavy calendar maintenance
Responsible for applicant management/tracking and providing support to applicants surrounding the Applicant Tracking System
Utilize effective communication and follow-through while acting as a dependable point of contact for candidates
- Conduct reference checks for candidates as needed
- Opportunity to assume increased responsibility including posting job descriptions, applicant sourcing for open positions extending offers to candidates, and processing new hires through HRIS.
- Assist the Recruiting team with key initiatives, ad hoc projects, and other tasks as needed.

Requirements & Skills 7

Job summary 8

Our Recruiting Assistant works closely with a team of recruiters in a fast-paced recruiting organization. The RA is an integral partner in managing recruiting activities. This hire will bring a high level of organization, work effectively with internal and external clients and candidates, possess great communication skills, have the ability to shift gears at a moment’s notice and enjoy the challenges of helping to build a great organization of talented individuals. This is an amazing opportunity for someone looking to broaden their experience and work in a top recruiting organization.

Duties & Responsibilities 8

Facilitation and coordination/scheduling of the interview process (phone/video screens, in-person interviews)
Assisting with the administration and day-to-day operations of talent functions and duties, such as recruiting and staffing logistics, communications, employee records, documentation processing, and report preparation
Spearhead recruitment reporting, tracking and candidate pipeline management
Responsible for applicant management/tracking and providing support to applicants surrounding the Applicant Tracking System (Workday)
- Provide effective communication and follow-through while acting as a dependable point of contact for candidates and internal stakeholders
- Support candidate sourcing and outreach
- Assist the Recruiting team with key initiatives, ad hoc projects, and other tasks as needed

Requirements & Skills 8

Job summary 9

The Recruiting Assistant will be responsible for supporting the Administrative offices in recruiting including, screening, interviewing, referencing and advertising and publicizing all positions throughout the Company. This position will also be responsible analyzing, collecting and implementing data processes for necessary projects and tasks. This position will perform routine clerical and administrative functions in order to streamline office functions, increase efficiency and improve communication.

Duties & Responsibilities 9

Requirements & Skills 9

Related degree or 1-3 year’s work experience.
Type 45-50 wpm.
Must have good people skills
Must be detail oriented
Excellent communication skills - ability to handle all communication between customers, employees and vendors.
- Must have a working knowledge of Microsoft Office, including Microsoft Word and Excel.
- Must be self-motivated ethical, adaptable and have the ability to work independently to meet deadlines.
- Must have active TABC and Food Handler certifications at all times.

Job summary 10

We seek a Recruiting Assistant. This is a skilled administrative position that will support the recruiting function for the organization.

Duties & Responsibilities 10

Requirements & Skills 10

High school diploma or general education degree (GED) required; and two years related experience and/or training; or equivalent combination of education and experience.
Ability to read and comprehend instructions, correspondence, and memos. Ability to write clearly and effectively.
- Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
- Ability to apply common sense understanding to carry out detailed, but uninvolved written or oral instruction.
- Ability to work well with others in a group or one on one setting.

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