Recruiting Coordinator Job Description

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Recruiting Coordinator Job Description

Job descriptions
Human Resources and Recruitment

Job summary 1

A Recruiting Coordinator coordinates the recruitment efforts, scheduling, and communication between candidates and the hiring team Responsible for posting internal and external positions Utilizes Applicant Tracking System to communicate and document relevant recruiting information. Delivers an interview experience for both candidates and the hiring team.

Duties & Responsibilities 1

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Manages service level agreements to ensure candidates receive the appropriate level of contact throughout the recruitment process
Responsible for placing and posting job advertisements of open jobs to internet
Prepares and sends offer letters/packets
Performs background investigation, i.e., prior employment references, etc. to gain adequate information on which to base a selection decision
Notifies final candidates of consideration or rejection
Assist and participates in recruiting open houses, job fairs and campus recruiting, as well as ongoing research of the industry to collect information on trends and events that impact the availability and quality of resources and candidates
- Anticipates and follows up on requests and issues with a proactive, problem-solving approach
- Seeks out and recommends process improvements; implements new procedures as appropriate
- Educates recruiters on cutting edge sourcing techniques

Requirements & Skills 1

Bachelor''s Degree or equivalent experience
Minimum of 3 years of experience in a professional office environment is required
Minimum of 1 year working in HR/Recruiting function or staffing agency either as a Recruiting Coordinator and Office Manager with a basic understanding of recruiting and HR concepts, policies, and administrative procedures is required
Intermediate experience with Microsoft Office products, Outlook, Excel, and PowerPoint, is required for use with managing general candidate correspondence, scheduling interviews, managing data entry, and reporting out of Excel (sum, filter, pivots), and assist in edit/production of presentations
Intermediate Internet skills are required for use with research and data mining
- Demonstrable skills in detail and organization, time management, and ability to continually reprioritize work activity
- Demonstrated ability to maintain sensitive information in the strictest confidence and absolute confidentiality in all business matters
- Self-motivated and goal-oriented, highly responsive, and able to take the initiative and work successfully both independently and as a team member.

Job summary 2

We are looking for an experienced and highly motivated Recruiting Coordinator to join our HR team! As a Recruiting Coordinator at our company, you will assist with finding, sourcing, attracting, and hiring talent to fulfill the company's hiring needs.

Duties & Responsibilities 2

Requirements & Skills 2

Job summary 3

Our Recruiting Coordinators are at the front line of all hiring activities. Whether the team is expertly taking care of our candidates’ scheduling needs, providing exceptional logistical and travel services, or managing the steps from candidate to new hire status the coordinators bring a memorable and magical experience to every interaction. The Recruiting Coordinators are an extension of the senior recruiting teams, Recruiting and Staffing leadership, and our hiring leaders. Coordinators provide a seamless collaborative interaction with our recruiters as they shepherd our candidates through interviewing and onboarding steps.

Duties & Responsibilities 3

Partner with recruiting team to understand the culture and business drivers of the assigned functional area.
Create professional relationships with key admin resources and hiring leaders to efficiently manage specific interview process performance metrics
Run the interview scheduling process for all candidates meeting with interview teams
Manage scheduling conflicts and calendar changes from candidates and interview teams and proactively communicate challenges to the senior recruiter
Communicate to recruiting team any stated or perceived challenges throughout the recruiting, interviewing, and onboarding process.
Attention to detail on interview schedules and all correspondence to candidates and interview teams
- Track candidate conversations in Applicant Tracking System
- Maintain relationships with new hires as they move into the onboarding process
- Provide candidates with a personalized recruiting and onboarding experience that fosters and promotes goodwill.

Requirements & Skills 3

Scheduling interviews, initiating and tracking drug screen and backgrounds during the pre-employment stage for hourly and salary employees
Provide topnotch candidate care. Ensure timely and accurate feedback to all inquiries for our Candidates, Recruiters, HR, and Hiring Managers
Time management and the ability to learn quickly
Ability to work within Excel and Microsoft Teams (huge plus if experienced with Microsoft Teams)
- 1-3 years supporting recruiting activities
- 3-5 years of customer service experience
- Bachelor’s Degree required

Job summary 4

We are looking for a Recruiting Coordinator who will be responsible for creating a white-glove experience for our intern, co-op, and entry-level candidates. The Recruiting Coordinator will engage with candidates directly throughout the recruitment process; from scheduling interviews and extending offers to initiating background checks and onboarding initiatives. The Recruiting Coordinator will also partner with the Early Career Talent recruiters to support their assigned function and ensure all Hiring Managers and Interview Teams understand the recruitment process and their roles/responsibilities. This role is critical to driving a positive candidate experience and is an opportunity to interact with and attract our future talent.

Duties & Responsibilities 4

Manage candidate experience, including interview scheduling, and offer extensions for an intern, co-op, and entry-level candidates.
Provide excellent communication to candidates through phone and email correspondence.
Support recruiters in coaching and consulting function lead on how to create a great candidate experience.
- Build and post job requisitions as needed
- Responsible for booking and communicating all flight and hotel details for onsite offer visits.
- Conduct background checks.

Requirements & Skills 4

Bachelor’s Degree in Human Resource Management, relevant disciplines, or equivalent experience.
Outstanding written and verbal communication skills.
High level of interpersonal savvy and the ability to build rapport with high-level executives, university faculty, and students.
- Proven ability to provide an exceptional customer service experience.
- Previous experience with conducting background checks, generating offer letters, and other candidate communication.
- Proficient in using MS Outlook, Excel, Teams, or similar applications.

Job summary 5

We are looking for an experienced Recruiting Coordinator. This startup is interested in candidates with great customer service skills and experience finding talent.

Duties & Responsibilities 5

User support (responding to emails and helping troubleshoot issues)
Provider sourcing (finding and assessing new coaches and therapists)
- Strong communication and execution skills
- Plan and implement a recruiting and marketing strategy to attract high-quality talent
- Communicate well with hiring managers

Requirements & Skills 5

2-3 years of recruiting experience
- Ability to learn about position requirements
- Ability to scan database for potential hires
- Great interpersonal and communication skills

Job summary 6

In this position, the Recruiting Coordinator provides administrative and systems support to Recruiters and key strategic recruiting programs.

Duties & Responsibilities 6

Requirements & Skills 6

Job summary 7

Proclinical is currently recruiting for a Recruiting Coordinator. This individual will work closely with multiple recruiters and provide high-level support for the talent acquisition process. As such, he or she will play an instrumental role in assisting the recruiters in meeting very robust hiring goals for the client.

Duties & Responsibilities 7

Arranging pre-screening and face-to-face interview arrangements and logistics between candidates and recruiters, managers, and interview teams
- Assisting the recruiter with tracking candidates throughout the life cycle of the hiring process by maintaining candidate status within the Applicant Tracking System (ATS)
- Monitor and adjudicate Pre- Employment Screening for all finalist candidates
- Processing candidate expenses and ensuring compliance to travel guidelines

Requirements & Skills 7

We are seeking candidates that have two or more years of experience in a customer service-oriented role preferably a scheduling/Coordinator role and/or experience in either Talent Acquisition or HR.

Job summary 8

The Recruiting Coordinator assists with and facilitates the human resource processes at all business locations. This role will be the main point of contact for the ATS system and assist the recruiting team and candidates as needed. This role acts as a liaison between employees and systems providers. This position resolves ATS problems and ensures effective use of the system and positive candidate relations. This role provides administrative support to the human resource function as needed, including record-keeping, file maintenance, and HRIS entry.

Duties & Responsibilities 8

Performs customer service functions by answering candidates' and employees' requests and questions
Completes Form I-9, verifies I-9 documentation, and maintains I-9 Files. Submits online investigation requests and tracks and assists with new-employee background checks.
Resolves ATS-related issues for candidates and employees.
Communicates policies and procedures to applicants and employees.
- May participate in entering data into the HRIS for new employees and current employees.
- Files documents into appropriate employee files.
- Prepares new employee files.

Requirements & Skills 8

Bachelor's degree in human resources or related field, or equivalent experience
- HR certification preferred
- HR knowledge and expertise
- Experience with Microsoft Office Suite

Job summary 9

We are currently seeking to fill a Recruiting Coordinator position.

Duties & Responsibilities 9

Assist Recruiters with Sourcing & Interviewing for Operations roles
Schedule and coordinate all interviews externally and internally
Correspond with all candidates throughout the interview process to ensure a smooth and positive candidate experience
Update and help maintain the Applicant Tracking System (ATS), Workday
Post jobs via Workday, and review applicants' resumes
Update content on the company’s LinkedIn page
- Monitor and audit career sites and other external posting sites to ensure all job listings are accurate
- Organize and maintain recruiting documents
- Prepare reports

Requirements & Skills 9

2+ years of Recruiting Coordinator experience
Passionate about learning about Talent Acquisition
Strong interpersonal, written, and oral communication skills
- Reliable and exceptionally organized. Strong attention to detail
- Advance user in Excel and PowerPoint
- Experience utilizing Workday is ideal, but other ATS experience is sufficient

Job summary 10

Proactively looking for a Recruiting Coordinator.

Duties & Responsibilities 10

Scheduling interviews and working directly with candidates and hiring managers
Keeping up-to-date candidate records in recruiting systems
Tracking personal recruiting activities with manager
- Coordinating the pre and post-interview meetings
- Identifying opportunities for improving the candidate experience and scheduling efficiency
- Assisting in the coordination of other recruiting activities as needed

Requirements & Skills 10

Bachelors Degree
1+ years of Recruiting Coordinator
Management/scheduling experience
Experience with Outlook
Experience with MS Word, Excel, and PowerPoint
- Superb customer focus, attention to detail, and organization skills
- Strong oral and written communication skills
- Ability to work in a fast-paced, quickly changing environment

Frequently asked questions

What is the role of recruiting coordinator?

A recruiting coordinator is a professional who supports the recruitment process for a company or organization. Their primary role is to assist with the coordination of recruiting efforts, ensuring that the recruitment process is streamlined and efficient.

The duties of a recruiting coordinator may include:

Scheduling interviews and coordinating with hiring managers and candidates

Posting job openings on various job boards and social media platforms

Conducting initial screening of resumes and applications

Maintaining applicant tracking system and keeping candidate records up to date

Assisting with the onboarding process for new hires

Preparing reports on recruiting metrics and identifying areas for improvement.

What are the skills required for a recruiting coordinator?

To be a successful recruiting coordinator, one should possess the following skills:

Excellent communication and interpersonal skills

Strong organizational and time-management skills

Attention to detail and accuracy in record-keeping and reporting

Familiarity with applicant tracking systems and recruitment software

Ability to work in a team and collaborate effectively with hiring managers and recruiters

Flexibility and adaptability to changing recruiting needs and priorities.

In summary, a recruiting coordinator is responsible for supporting the recruitment process for a company or organization. They need to possess excellent communication, organizational and time-management skills, attention to detail, and familiarity with recruitment software and applicant tracking systems. They also need to be able to work in a team and collaborate effectively with hiring managers and recruiters, and be flexible and adaptable to changing recruiting needs and priorities.

Olivia Powell
Recruiting expert

Last updated Sep 30

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Frequently asked questions

What is the role of recruiting coordinator?

What are the skills required for a recruiting coordinator?

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