Offer Letter
Template 1
Subject: [[Company Name]] Job Offer / Job Offer from [[Company Name]]
Dear [[Candidate Name]],
the best candidates faster
We were all very excited to meet and get to know you over the past few days. We have been impressed with your background and would like to formally offer you the position of [[Job Title]]. This is a [[Full/Part]] time position [[Mention Working Days and Hours]]. You will be reporting to the head of the [[Department Name]] department. [[If applicable: Please note that [[Company Name]] is an at-will employer. That means that either you or [[Company Name]] are free to end the employment relationship at any time, with or without notice or cause.]]
We will be offering you an annual gross salary of [[$X]] and [[Bonus Programs, if Applicable.]] You will also have [[Benefits as per Company Policy, Like Health and Insurance Plan, Corporate Mobile or Travel Expenses]] and [[Number]] days of paid vacation per year.
[[Optional: I am Attaching a Letter with More Details about Your Compensation Plan.]]
Your expected starting date is [[Date]]. You will be asked to sign a contract of [[Contract Duration, if Applicable]] and [[Agreements, Like Confidentiality, Nondisclosure and Noncompete]] at the beginning of your employment.
We would like to have your response by [[Date]]. In the meantime, please feel free to contact me or [[Manager Name]] via email or phone on [[Contact Details]], should you have any questions.
We are all looking forward to having you on our team.
Best regards,
[[Your Name]]
[[Your Job Title]]
[[Email Signature and Contact Information]]
Template 2
Subject: [[Subject Line]]
Dear Mr./Ms. [[Candidate Name]],
I am pleased to extend the following offer of employment to you on behalf of [[Company Name]]. You have been selected as the best candidate for the [[Job Title]] position. Congratulations!
We believe that your knowledge, skills and experience would be an ideal fit for our [[Department Name]] team. We hope you will enjoy your role and make a significant contribution to the overall success of [[Company Name]].
Please take the time to review our offer. It includes important details about your compensation, benefits and the terms and conditions of your anticipated employment with [[Company Name]].
Position
[[Company Name]] is offering a [[Full Time/Part Time]] position for you as [[Job Title]]. In this position, you will report to [[Immediate Manager/Supervisor Position Title].
Working hours
This is a [[Full Time/Part Time]] position requiring approximately [[Number]] hours per week. Your regular weekly schedule will be from [[Day of Week]] to [[Day of Week]].
Expected hours of work are from [[Hour]] to [[Hour]].
Compensation and Salary
For [[Job Title]] position, [[Company Name]] is offering a salary of [[Dollar/Euro Amount]] per [[Year/Hour/etc.]]. You will be paid on a [[Weekly/Monthly/etc.]] basis.
Bonus
As part of your compensation, [[Company Name]] is also offering [[a Short Description, Terms and Conditions of Your Bonus System if Applicable]].
Benefits
As an employee of [[Company Name]] you will be eligible for [[a List of Benefits Your Company Offers, Such as Health/Life/Disability/Dental Insurance; Stock Options; Profit Sharing; etc.]].
Commencement date
As we discussed, your employment will commence on [[Date]].
Location
You will be based at [[Company Office Address]] but may be required to work at such other locations determined by the needs of the business.
Please indicate your agreement with these terms and accept this offer by signing this agreement and returning it to me before [[Date]].
We look forward to welcoming you to the [[Company Name]] team.
If you have any questions or need additional information, please don’t hesitate to contact me by email [[Email Address]] or phone [[Phone Number]].
Sincerely,
[[Your Name]]
[[Your Job Title]]
[[Email Signature and Contact Information]]
Template 3
Subject: [[Subject Line]]
Dear [[Candidate Name]],
We are pleased to offer you a job as a [[Job Title]] at [[Company Name]]. We think that your experience and skills will be a valuable asset to our company.
If you are to accept this offer you will be eligible to the following in accordance to our company’s policies:
- Annual gross salary of $[[Amount]] paid in [[Monthly/Semi-Monthly]] installments by check or direct deposit
- Up to [[Percent]]% of your annual gross salary will be given to you as a performance bonus
Standard benefits including:
- [[Vacation Days Number] days of annual paid time off
- [[Sick Days Number]] days of sick leave
- Medical and dental insurance
- 401k/retirement plan
- Flexible working hours
- Tuition reimbursement for career development courses
- Childcare
- [[More Benefits]]
To accept this offer, sign and date this letter as indicated below and email it back to us by [[Date]].
Your expected hire date will be the [date]. Your immediate supervisor will be [[Supervisor Name]].
We look forward to welcoming you to our team. Feel free to call [[Recruiter Name]] if you have any questions or concerns.
Sincerely,
[[Your Name]]
[[Your Job Title]]
[[Email Signature and Contact Information]]
Template 4
Subject: [[Subject Line]]
Dear [[Candidate Name]],
Congratulations on your offer from [[Company Name]]! We are delighted to offer you the position of [[Job Title]] with an anticipated start date of [[Start Date]].
As discussed [[Over the Phone, During Your Interview, etc.]], please find attached your detailed offer letter. If you choose to accept this offer, please sign, scan, and email your letter to me at [[Email Address]] by [[Decision Deadline]].
[[If you are Attaching Other Documents That Need to be Read and Signed, Mention those here]].
In the meantime, please don’t hesitate to reach out to me, either through email or by calling me directly at [[Phone Number]] if you should have any questions or concerns.
We are looking forward to hearing from you and hope you’ll join our team!
Best regards,
[[Your Name]]
[[Your Job Title]]
[[Email Signature and Contact Information]]
Template 5
Subject: Offer from [[Company Name]]
Hi [[Candidate Name]],
We have all really enjoyed speaking with you and getting to know you over the course of the last few weeks. The team and I have been impressed with your background and approach and would love to formally offer you a position as a [[Job Title]] at [[Company Name]].
We can offer you a [[$X]] annual base salary [[Bonus and Equity Information, if Equitable]]. We offer [[Benefits Details]] and [Number of Days] of vacation per year. We can discuss start dates based on what is possible on your end, but we’d be excited to have you start [[as Soon as Possible/on Specific Date]].
Please let me know if you have any questions or would like to discuss the offer in more detail. We would be thrilled to welcome you to the team!
[[Your Name]]
[[Your Job Title]]
[[Email Signature and Contact Information]]
Template 6
Subject: [[Subject Line]]
Dear [[Candidate Name]],
[[Company Name]] is excited to bring you on board as [[Job Title]].
We’re just a few formalities away from getting down to work. Please take the time to review our formal offer. It includes important details about your compensation, benefits and the terms and conditions of your anticipated employment with [[Company Name]].
[[Company Name]] is offering a [[Full Time/Part Time] position for you as [[Job Title]], reporting to [[Immediate Manager/Supervisor]] starting on [[Start Date]] at [[Workplace Location]]. Expected hours of work are [[Days of Week and Hours of Work].
In this position, [[Company Name]] is offering to start you at a pay rate of [[Dollar Amount or Annual Base Salary]] per [[Year/Hour/Annual Salary, etc.]]. You will be paid on a [[Weekly/Monthly, etc.]] basis, starting [[Date of Next Pay Period]].
As part of your compensation, we’re also offering [[If Applicable, You’ll Describe Your Bonus, Profit Sharing, Commission Structure, Stock Options, and Compensation Committee Rules Here]].
As an employee of [[Company Name]] you will be eligible for [[Briefly Name Nenefits, Such as Health Insurance, Stock Plan, Dental Insurance, etc.]].
Please indicate your agreement with these terms and accept this offer by signing and dating this agreement on or before [[Offer Expiration Date]].
Sincerely,
[[Your Name]]
[[Your Job Title]]
[[Email Signature and Contact Information]]
Template 7
Subject: Offer of employment: [[Company Name]]
Dear [[Candidate Name]]
It is with great pleasure that we would like to offer you the position of [[Job Title]] at [[Company Name]].
The whole team extends their congratulations and look forward to welcoming you onboard. In particular, we look forward to your contribution to [[Project]] that will commence on [[Date]] OR you joining us for [[Event]] that will happen on [[Date]].
You will receive an annualized salary of [[Amount]]. [[Excluding Performance Bonuses, Commission, Overtime or Standby Compensation.]] Salary payments are made weekly on [[Day of Week]] OR monthly on [[Date]].
Your expected start date is [[Start Date]]. You will be met by [[Name of the Person Responsible for Employee Onboarding]] in the reception area at [[Start Time]]. Your working hours will be [[Days of Week, from AM to PM]].
This offer is contingent on the signing/agreeing to [[Detail the Contingent Requirements and Attach Details]] per the attached document. Please print and sign the document scan it back to me by no later than [[Date]].
Attached please also find [[Anything Else that You Want to Include, Such as Comprehensive Benefits and Salary Analysis, Detailed Job Description, etc.]].
To accept this offer, please add an electronic signature [[If You Have the Facility]] OR, please print, sign and scan this offer back to me. By signing this job offer, you agree that this is the exclusive official employment agreement and that it replaces all previous communications.
If you have any questions or need more details, please don’t hesitate to contact me on [[Phone Number]] or [[Email Address]].
We are all eagerly awaiting your positive response.
[[Your Name]]
[[Your Job Title]]
[[Email Signature and Contact Information]]
Template 8
Subject: [[Subject Line]]
Dear [[Candidate Name]],
That last interview went really well. We had [[Number of Applicants]] apply for this position, but you’re our top choice because [[Reasons this was the Successful Candidate]]. We also think you’d be a great fit with our team because [[Reason You think They’d be a Great Cultural Fit]].
Do you have time [[Date and Time You’d Like to Meet]] to review the details of this job and talk about an offer?
Sincerely,
[[Your Name]]
[[Your Job Title]]
[[Email Signature and Contact Information]]
Template 9
Subject: [[Company Name]] Job Offer
Dear [[Candidate Name]],
We are impressed with your skills and experience and are pleased to offer you the [[Job Title]] role at [[Company Name]]. This [[Full Time/Part Time]] position reports to [[Manager Name]] in [[Department]] during [[Days and Hours]] each week.
Compensation for this position is [[$X]] per [[Hour/Month/Year]] and includes [[Benefits Details]].
Please note our employment and termination policies. [[Details of At-Will Employment, if Applicable]]
We look forward to your start date of [[Start Date]], where we will go over your contract details, including [[Nondisclosure/Noncompete/Confidentiality]]. Confirmation of your acceptance of this offer would be appreciated by (month/day) and can be sent to this email address. Please let [[Contact Name]] know of any questions you have in the meantime.
We are excited to have you on the team!
[[Your Name]]
[[Your Job Title]]
[[Email Signature and Contact Information]]
Template 10
Subject: Congratulations! Job Offer From [[Company Name]]
[[Candidate Name]],
Congratulations! After a thorough review of your qualifications, we have chosen you as our next [[Job Title]] at [[Company Name]]. Please review the attached offer letter for the full details of the position for which you have been selected.
You may communicate your acceptance of this offer electronically by responding to this email. Should you have additional questions regarding the terms of this offer, please reach out via phone or email.
[[Your Name]]
[[Your Job Title]]
[[Email Signature and Contact Information]]
the best candidates faster
