Director Of Facilities Job summary 1
Director of Facilities provides overall leadership to the Engineering, Facilities and Grounds, and Security teams and an organization-wide safety program. This position safely coordinates and directs all departmental functions including human resources, planning, and budgeting, while ensuring cooperative and effective interactions with other departments, contractors, and clients. The Director of Facilities supports departmental and facility goals, mission, and values with a strong emphasis on customer service.
Director Of Facilities Duties & Responsibilities 1
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Develops and administers annual department work plan and budget.
Actively participates as a member of the leadership team; collaborates with other senior leaders to develop and implement initiatives that advance the Conservatory’s mission and enhance its leadership role in the botanical gardens community.
Identifies process improvements within areas of responsibility and develops new procedures and/or programs that result in more efficient operations.
Develops and implements operational policies and procedures, including updating the Conservatory’s Operational Policies Handbook as necessary.
Supervises, develops, and provides guidance to the Facilities and Grounds Manager and Security Supervisor, including overseeing performance management and payroll approval.
Oversees departmental operations, working closely with the Facilities and Grounds Manager and Security Supervisor to ensure adequate staffing at all times.
Determines staffing needs and works with direct reports and Human Resources to recruit, interview, and hire new employees for the department.
Ensures execution of all daily/weekly cleaning and maintenance programs that fall within areas of responsibility.
Oversees maintenance and coordination of irrigation systems, park mowing, weeding, mulching, leaf blowing, and some areas within the turf program.
Ensures execution of environmental programs such as recycling and trash disposal.
Oversees the development and implementation of equipment, climate control, preventative maintenance, and vehicle fleet care programs.
Oversees outside contractor work.
Leads and/or collaborates and supports others for capital project planning and completion.
Ensures preparations and support for Conservatory and Park events and exhibitions.
Ensures compliance with local, state, and federal laws and regulations that address building operations, the safe use of equipment, and the application, storage and disposal of chemicals and pesticides.
Director Of Facilities Requirements & Skills 1
Associate Degree in a relevant technical field is required; Bachelor Degree in a relevant field is preferred.
5-10 years’ experience in building/facility management and maintenance, managing others, budgeting, and administration.
Valid Driver’s License.
Ability to work a flexible schedule, including manager on duty role and on-call response for building emergencies as needed.
Knowledge of Microsoft Office Suite, including Word, Excel, and PowerPoint.
Knowledge of Gmail and Google cloud-based systems.
Knowledge of climate control systems and mechanical equipment.
Excellent communication skills with the ability to interact with individuals from various backgrounds and skill sets (employees, volunteers, patrons, vendors, and peer institutions).
Ability to manage a large workforce and prioritize and implement projects within scope, on time, and within available budget.
Expert skills in team building and implementing morale building programs.
Director Of Facilities Job summary 2
Director of Facilities oversees the maintenance of the physical school facilities and grounds in a condition of operating excellence, cleanliness, and safety, so that full educational and community use is ensured. Lead a department of maintenance and grounds as well as support custodial personnel, whose major responsibility is to provide students and staff with safe, attractive, comfortable, clean, and efficient buildings and outdoor areas in which to learn, play, and develop.
Director Of Facilities Duties & Responsibilities 2
Assume asset management responsibilities.
Manage and supervise maintenance and grounds employees, as direct reports, plan, schedule, and assign tasks.
Manage and supervise Custodial Operations, and Park Manager as direct reports.
Manage seasonal grounds employees. Manage orientation program for seasonal grounds staff.
Interview and hire for all open maintenance and grounds positions.
Evaluate annually all above-mentioned positions in accordance with board policy.
Develop and administer maintenance, grounds, and custodial budgets for the district.
Specify and manage supply and equipment purchases for maintenance, grounds, and custodial staff.
Schedule all annually required certifications and inspections. Follow-up as required.
Coordinate and manage snow removal and the bidding of contracted work. Direct on half of the district snow removal by maintenance staff.
Ensure proper and timely completion of work.
Manage work requests and preventive maintenance.
Maintain effective lines of communication with district administrators, custodial operations, and the Chief Operating Officer.
Coordinate and monitor the district’s statutory requirements relating to AHERA, Fire Protection, Radon gas, Stormwater, and Indoor Air Quality.
Coordinate and disseminate information relating to hazardous materials storage and disposal.
Plan and monitor district-wide preventive maintenance efforts.
Ensure safe working environments.
Inspect or schedule others to inspect buildings and equipment annually or as required by statute.
Develop Capital Reserve priorities on an annual basis. Develop basic scopes of work. Manage assigned contracts and contractors for these projects.
Develop all required RFQs and contracts as needed for routine outside services.
Maintain a working knowledge of and access to current information for state laws and codes pertaining to the area of responsibility.
Represent the district-wide, school, custodial, grounds, and maintenance perspectives on all new construction and renovation, projects, including review of design and engineering documents.
Director Of Facilities Requirements & Skills 2
Director Of Facilities Job summary 3
Director of Facilities is responsible for the leadership and operations of all departments within facilities management including: engineering, telecommunications, and facilities and property management.
Director Of Facilities Duties & Responsibilities 3
Director Of Facilities Requirements & Skills 3
Director Of Facilities Job summary 4
Director of Facilities administers and directs the day-to-day accounting functions, computer data management, office operations, provides data on operations, utilities, construction projects, and regulatory compliance. Works under direction of the Director of Facilities, or the Assistant Director of Facilities.
Director Of Facilities Duties & Responsibilities 4
Plans, organizes and controls functions of computerized programs in maintenance operations, construction, financial management and office/warehouse operation.
Prepare, set-up system and maintain computerized accounting of day-to-day operating costs, including utilities, labor and projects.
Maintains software systems and all other data, hardware software systems related to the departments operation.
Set-up, audit and maintain office, including warehouse, blue print index, manufacturer library, Facilities filing system, and all other maintenance department records.
Audit, research, gather data and prepare reports on costs, quality assurance and day-to-day operations.
Supervise or oversee clerical and administrative staff.
Monitors work performance and prepares and/or reviews performance evaluations for assigned personnel.
Assists in hiring, training, orientation and scheduling of employees.
Insures data entry in all systems is up-to-date and accurate.
Works with items of a confidential and sensitive nature.
Responds to emergencies at the facility as directed.
Director Of Facilities Requirements & Skills 4
Director Of Facilities Job summary 5
Director of Facilities plans and directs the implementation of the District's bond program and construction projects. Oversees and coordinates the successful implementation of multiple projects from inception to completion. Performs liaison duties with government and regulatory agencies, vendors, contractors, and the District regarding facility use, traffic interaction, utilities, and commercial leases. Manages and provides professional leadership for planning, development, and coordination of all District facilities and construction.
Director Of Facilities Duties & Responsibilities 5
Plan, organize, direct, monitor, and provide leadership for the District's Facilities and Planning Office including facilities planning, construction programs, plant operations, facilities leasing, and parking services; manage maintenance operations of all District's centers and sites including maintenance, grounds, and custodial operations.
Manage and participate in the development and implementation of goals, objectives, policies, and priorities for assigned programs; recommend and administer policies, procedures, and programs.
Monitor and evaluate the efficiency and effectiveness of service delivery methods and procedures.
Oversee and participate in the development and administration of the annual budget for assigned areas of responsibility; participate in the forecasting of funds; monitor and approve expenditures; and implement adjustments.
Respond to emergencies and make decisions to resolve and mitigate emergency situations or conditions resulting from the malfunction of operational building systems.
Plan, direct, and coordinate the work of assigned staff; review and evaluate work products, methods, and procedures.
Participate in the selection of new personnel for assigned areas of responsibility; train, motivate, and evaluate assigned personnel; provide or coordinate staff training; work with employees to correct deficiencies; implement discipline and termination procedures.
Conduct regular inspection of buildings, equipment and grounds for fire, safety and health hazards, recommend or require proper elimination of hazards, inspect buildings relative to energy usage and savings, evaluate and recommend cost-savings methods.
Conduct a variety of studies, research, and investigations; prepare a variety of statistical and narrative reports including governing board reports, District committee reports, President's Cabinet reports, Chancellor's Office reports, documents, and other materials.
Direct and monitor the District's electronic energy management, fire alarm, and phone systems; evaluate usage and make appropriate recommendations, adjustments and modifications. Establish energy conservation policies and procedures. Director Of Facilities Requirements & Skills 5
Any combination of education and/or experience in facilities management, construction management, engineering, business or public administration, architecture or related field that is equivalent to a Bachelor's degree and four years of demonstrated effectiveness as a leader and administrator with significant responsibility for facilities planning and maintenance, including one year of supervisory experience. Commitment to community college goals and objectives of sensitivity to and appreciation for, the diverse academic, ethnic, socio-economic, disability and gender diversity of students and staff attending or working on a community college campus.
Knowledge of: Current federal, state, county and District laws, regulations, ordinances, codes, and policies associated with areas of responsibility; physical planning, architecture, engineering, budget management; leadership, supervision and training practices; health and safety procedures; cost analysis techniques; application of technology to facilities operations; principles and practices of building maintenance and construction; project management methods and procedures; methods and techniques used in the design and remodeling of buildings and facilities; and basic computer functions and software.
Ability to: Manage day-to-day operations; prepare and interpret plans, blueprints, and diagrams; prepare estimates of material and equipment for proposed installations; maintain records and files; demonstrate excellent interpersonal and oral and written communication skills combined with strong leadership, organization and coordination skills; manage multiple projects and meet scheduled timelines; customer focused operations; ability to work effectively with all levels of the District in a multi-ethnic and multi-cultural environment with students, faculty, management and staff of diverse backgrounds; represent the District and maintain effective relationships with the California Community College Chancellor's Office, governmental agencies, contractors, vendors, architects, engineers, local law enforcement agencies, community groups, and the general public; assess problems, analyze situations accurately; identify alternatives; and adopt an appropriate and effective source of action. Director Of Facilities Job summary 6
Director of Facilities you will oversee client relationships and financials as well as managing / mentoring our fully Integrated Facilities services team including Building Maintenance, Project Management, Environmental Services and Grounds/ Landscaping.
Director Of Facilities Duties & Responsibilities 6
The Director of Facilities is responsible for directing facilities maintenance operations of building(s) and property at a single unit.
The Director of Facilities manages the preventative maintenance and reactive repair of skilled trades, e.g., HVAC, plumbing, electrical, utilities; and manages the hiring, training and supervision of staff, professionals and management.
The Director of Facilities manages a safe and efficient working environment, essential to the performance of the business.
The Director of Facilities may oversee construction work and often manages other core Company services, and/or logistics of business/operations services, e.g., grounds keeping, laundry, food, security, inventory, mail, concierge services. Director Of Facilities Requirements & Skills 6
Director Of Facilities Job summary 7
Director of Facilities manages and directs the activities of the Engineering and Plant Operations Departments in the planning, programming and accomplishing of maintenance, repairs and improvements of buildings, grounds and landscaping, utilities, and as well as the enforcement of departmental and hospital policies and procedures. Plans, organizes, controls and implements the Department's activities and coordinates them with other departments; manages contractors for Engineering Services.
Director Of Facilities Duties & Responsibilities 7
Director Of Facilities Requirements & Skills 7
Director Of Facilities Job summary 8
Director of Facilities is responsible for various administrative functions that support the departments management team.
Director Of Facilities Duties & Responsibilities 8
Director Of Facilities Requirements & Skills 8
Director Of Facilities Job summary 9
Director of Facilities will be responsible for maintaining a physical environment conducive to reaching the College’s educational and programmatic goals by providing overall direction and leadership to the Facilities/Maintenance, Grounds, and Custodial departments.
Director Of Facilities Duties & Responsibilities 9
Provide administrative direction for Facilities Maintenance, Grounds and Custodial Departments.
Develop and direct the implementation of goals, objectives, policies, procedures, and work standards that assure legal requirements and College mission requirements are met.
Collaborate with multiple stakeholders by listening and evaluating their concerns – including faculty, administration, staff, etc.
Ensure the physical safety of staff and students by managing the procurement and inventory of PPE, cleaning supplies and safety equipment.
Conduct in-house facility and grounds audits to identify repairs and establish work priorities.
Direct Operations and Capital repair projects to ensure that the campus buildings and grounds are maintained and improved.
Support major capital projects as requested by VP of Business and Administrative Services.
Oversee and coordinate facilities master planning efforts and space use assignments.
Direct college energy saving efforts, recycling, and composting efforts; serve as an environmentally sustainable leader.
Coordinate with the Safety & Security team to plan for execution of campus emergency response plans.
Manage budgets and staffing for all facilities operations departments and capital; approve and monitor expenditures.
Direct and supervise staff: recruit, train, coach, and evaluate performance.
Prioritize/allocate resources; review/evaluate programs ensuring maximum service delivery.
Administer College policies and procedures; resolve issues, resulting in mutual respect and tolerance for varying points of view.
Represent Facilities within the College, in the community, in professional organizations, with state boards, commissions and other agencies.
Direct the preparation of a variety of written correspondence, reports, college-wide updates, procedures, ordinances and other materials.
Direct the maintenance of working and official departmental files.
Administer and coordinate the college’s Hazardous Waste Program.
Director Of Facilities Requirements & Skills 9
Bachelor’s degree in a related field OR equivalent education and experience.
Three (3) years of progressive managerial responsibility.
Experience with facilities management.
Valid unrestricted Washington State driver’s license
Clean driving record (maximum of one (1) moving violation in the last 12 months, no suspension/revocation of license for reckless driving, hit and run, leaving an accident scene, failure to appear, DUI, or other vehicle-related misdemeanor in the last 5 years)
Microsoft Office Access, Excel, Outlook, and Word programs as well as electronic record keeping systems.
Systems applicable to interactions with Dept of Labor, such as building plans and drawings
Director Of Facilities Job summary 10
Facilities Coordinator will play a key role in managing and assisting on varying projects that support the Office of Administration and Finance at the School of Dental Medicine, focusing primarily on facilities and operations, administrative support, and also including a variety of short-term and long-term strategic projects in support of the School’s process improvements and strategic needs.
Director Of Facilities Duties & Responsibilities 10
The position is responsible for day-to-day operational aspects of projects related to facility/construction management, space planning, move coordination, general building operations, and events. Coordinates routine and preventative maintenance work performed by department and outside vendors. Acts as first point of contact for the office and as liaison among staff, faculty, students, University and external vendors. Manages work order tracking system to assure work requests and maintenance programs are assigned, addressed and completed in a timely fashion; coordinates ID access and key distribution; maintains furniture inventory; assists in development of furniture standards.
Provides administrative support for the Director of Facilities and Operations and the Dean for Administration and Finance. Responsibilities include: reception, drafting/editing correspondence, coordinating and staffing meetings and minute taking, special events. Responsible for fiscal tracking and invoice processing of financial transactions and expenses for the Office of Administration and Finance and related offices, keeps financial records for the office, orders supplies, and coordinates maintenance of equipment.
Manage multiple projects independently. Projects can span all areas of Administration and Finance, as well as other areas across the School as needed. Efforts include planning and organizing small to medium-scale projects, including development of scope, identification of goals; identifying participants; updating project calendars, tracking progress and schedule of deliverables; proofreading and arranging for publication of reports and materials; and ensuring appropriate parties are kept informed of progress. Among other projects, this role will develop and implement a sustainability program for the School, and review of Depository holdings. Director Of Facilities Requirements & Skills 10