Medical Administrative Assistant Job Description template and pdf with duties [2024]

Job summary 1

The Medical Administrative Assistant demonstrates an understanding of medical record completeness for the continuation of patient care. Demonstrates computer proficiency in all software systems used in the medical record department. Demonstrates knowledge and understanding of the importance of the patient medical record. Demonstrates knowledge of all medical record operations.

Duties & Responsibilities 1

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Performs second analysis to ensure that all deficiencies have been satisfied.
Utilizies SoftMed ChartLocator to indicate the location of medical records.
Ensures that transcription changes are made appropriately to keep physician deficiencies up to date.
Retrieves medical records in accordance with unit specific guidelines in a timely manner.
Processes and accounts for patient medical records in accordance with unit specific guidelines.
Files medical record information in accordance with unit specific guidelines.
- Responds to telephone requests for patient information as defined by unit specific guidelines.
- Retrieves records for physician completion when appropriate.
- Maintains the medical record filing system for record organization and retrieval to meet departmental goals.

Requirements & Skills 1

High School Diploma or GED equivalent
Microsoft Word proficiency
Excellent communication skills

Job summary 2

The Medical Administrative Assistant provides responsive and helpful demeanor to staff, physicians, patients and public in person or via telephone. Answers telephone by the fourth ring and identifies self when answering the telephone.

Duties & Responsibilities 2

Requirements & Skills 2

Three (3) to five (5) years or combination of education and skills and basic writing ability and accurate spelling required. College degree preferred
High School Diploma or equivalent

Job summary 3

The Medical Administrative Assistant is responsible for maintaining patient files, responds to requests for medical records and performs clerical activities in support of the medical records department.

Duties & Responsibilities 3

Protect the security and integrity of medical records to ensure that patient confidentiality is maintained in compliance with company policies and federal, state and local regulations.
Maintains patient files and retrieves files for scheduled appointment.
Responds to requests for medical records; processes letters and report.

Requirements & Skills 3

Requires a high school diploma/GED.
1 year related experience; or any combination of education and experience, which would provide an equivalent background.

Job summary 4

The Medical Administrative Assistant is responsible for providing general clerical support and excellent customer service in the Medical Records department.

Duties & Responsibilities 4

Maintaining, incorporating and accurately accounting for all medical records information of clinic patients.
Retrieve, file and deliver medical records to and from Clinic offices.
Arrange and scan medical records.
- Answer inquiries from medical staff, department and billing personnel regarding general medical records.
- Perform qualitative analysis of medical records.
- Other duties as assigned.

Requirements & Skills 4

Two years’ experience working in medical records and customer service, healthcare preferred.
HIPAA, ROI, medical terminology strongly preferred.
- Personal characteristics which include attention to detail, organized, effective interpersonal and communication skills.
- Proven ability to multitask and prioritize.
- Experience with Microsoft Office/Outlook, computer experience necessary.

Job summary 5

A Medical Administrative Assistant maintaina files of medical records and performs other clerical duties as required.

Duties & Responsibilities 5

Scan and manage reports.
Retrieve and file medical records, authorizations, etc. from clinic areas and registration points as scheduled.
Perform ambulatory chart analysis utilizing established criteria. Identifies and flags deficiencies for signatures, dates, etc.
Correct file deficiencies electronically and enters any deficiencies within three working days of discharge.
Pull charts, archive, and routinely purge inactive records.
- Retrieve and sort loose reports, and file daily in terminal digit filing system.
- Answer incoming telephone calls.
- Perform other duties as may be assigned.

Requirements & Skills 5

High school diploma or GED
Knowledge of correspondence, scanning, and other clerical tasks
Ability to communicate effectively with other departments and members of the medical staff
- Knowledge and experience with computers, demonstrating accurate typing skills
- Efficient time-management and ability to work independently
- Excellent organization skills, motivation and is detail oriented

Job summary 6

As a Medical Administrative Assistant, you will be responsible for preparation, classification, and abstracting of medical reports for your assigned Institution.

Duties & Responsibilities 6

Creating medical records for individual inmates
- Filing medical reports in inmate medical records
- Compiling all inmate medical records for transfer
- Assisting in medical department related data entry

Requirements & Skills 6

One year of clerical experience in a medical records department of a hospital, or ambulatory acute medical care setting or a licensed nursing facility, which has included six months of experience under the general direction or oversight by a registered Medical Records Technician or Administrator; and graduation from high school
Graduation from a medical secretarial or medical records program
Any equivalent combination of experience and training

Job summary 7

As a Medical Administrative Assistant, you will be responsible for retrieving and reconciling medical records from ancillary departments and nursing units.

Duties & Responsibilities 7

Retrieve discharged medical records from various nursing units and ancillary departments through the hospital and reconciles them using compiled reports and/or automated reconciliation to ensure that all records are accounted for and ready by the deadline for daily pickup by the courier
Place reconciled records in the designated courier bins
Scan and index loose reports/documents that are identified as critical to coding and prioritize them according to policy
- Coordinate the retrieval and printing of medical records from storage, as well as the storage, archival and record retention of documents and/or other Alternate Media that cannot be scanned into HPF to include monitor strips (e.g. fetal monitor strips, EKGs, etc.)
- Assist customers with ROI requests, ensuring the validity and authorization of the request, routing requests to applicable ROI vendor for processing, and processing urgent requests on a limited basis
- Assist with the physician suspension process

Requirements & Skills 7

High school diploma or equivalent preferred
1 year experience in an office or hospital environment preferred Previous experience in the handling patient health information and/or medical records is strongly preferred

Job summary 8

We are seeking a hard-working and dedicated Medical Administrative Assistant who assembles and maintains patients' health information in medical records and charts and is interested in being part of a team that focuses on excellent service to others.

Duties & Responsibilities 8

Answers telephone calls regarding medical record questions in a friendly and knowledgeable manner.
Processes and obtains accurate requested information ensuring proper release or request of medical records according to Federal/State/HIPAA guidelines.
Updates computer system, keeping records accurate, to reflect any changes when releasing patient information.
Obtains records from specialist office.
- Files all medical reports including lab, correspondence, newborn records, on call dictation, etc., in proper order following office guidelines.
- Files charts gathered from doctor’s office, pods, and counters.
- Responsible for scanning and attaching to the appropriate binder per EMR protocols.

Requirements & Skills 8

1-year experience working in medical records.
- Excellent customer service. Must interact with patients in a respectful and amicable manner. Employees are expected to treat patients with compassion and protect their rights.
- Computer skills, scanning, experience requesting medical records from the hospital or specialist office.
- Must be well organized, ability to multi-task and detail oriented.

Job summary 9

The Medical Administrative Assistant is responsible for being the first point of contact for patients, staff, and guests presenting at the clinic, and performing all the administrative tasks associated with patient check in.

Duties & Responsibilities 9

Requirements & Skills 9

Job summary 10

We are looking for a Medical Administrative Assistant.

Duties & Responsibilities 10

Performs duties under supervision, within well established guidelines and practical knowledge gained from experience.
Greets patients or visitors, answers/screens/routes telephone calls, files, distributes mail and performs other general clerical duties.
May provide assistance with programs/software for Providers. May assemble and maintain patient charts.
Responsible for making copies, answering phones, making appointments, and maintaining records.
May be responsible for maintaining office inventory including ordering supplies. Ensures that office equipment is in good working order and requests repairs or maintenance as needed.
- Communicates with patients, families, physicians and other healthcare team members about patient care according to protocol.
- Works in a constant state of alertness and safe manner.
- Performs other duties as assigned.

Medical Administrative Assistant Job Description

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Medical Administrative Assistant Job Description

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