Mail Clerk Job Description template and pdf with duties [2023]

Job summary 1

The Mail Clerk performs the daily operation of Mail Services, Copy Center, and Document Retention. The Mail Clerk is responsible for using the best available services and procedures when processing all outgoing international and domestic shipping for the corporate office. The Mail Clerk is responsible for daily corporate copy center print jobs. Performs other duties as assigned.

Duties & Responsibilities 1

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Operate copy center responsibilities by performing copy and print jobs accurately and efficiently, including print file preparation, binding, cutting, and other additional finishing needs. Assist in the operation and maintenance of all company copiers. Provide technical support to resolve basic printing & copier software/equipment needs. Provide technical support to resolve basic printing & copier software/equipment needs. Coordinate & organize repairs with external printer/copier technicians.
Operate mail room responsibilities by supervising & assisting all incoming and outgoing packages/mail. Including delivering the paper, and toner, & picking up any customer needs. Assist in sorting incoming mail delivered by all shipping carriers. Assist in working with the team to receive & x-ray all the incoming packages.
Assist in reporting biweekly payroll deductions. The report, handle, & deposit company cash. Being trustworthy to handle and depositing company cash.
Excel in customer service by attending to customer-specific needs, rapid response time, & providing exceptional results.
- Stay up to date with current exporting rules & regulations for highly regulated goods/equipment. Operate & supervise the business services team on verifying shipping & controlled goods. Researching schedule Further coordinating with FedEx to submit a FedEx “Export Agent File” document to obtain an ITN number to export regulated material appropriately.
- Assist the manager with the hiring process by examining applicants’ resumes, analyzing their information, & interview top candidates. Ability to exceed in training new employees in all responsibilities of Mail Room, Copy Center, & Document Retention.
- Be able to know and perform all of the Business Services (mail clerk, copy center, and record center) roles. Be an assistant to the manager and perform manager roles when needed.

Requirements & Skills 1

Job summary 2

We are looking for a Mail Clerk to help us with the shipping and receiving of mail in a timely, efficient, and confidential manner. While our preferred candidate has mailroom experience, we are willing to work with applicants that have organizational skills and a strong work ethic. Someone that can work in an open office environment. You will use specialized equipment for scanning, metering, and delivering important documents and letters. You are also responsible for separating mail and packages into the appropriate categories for processing. Your duties are time-sensitive, so we need someone who can work quickly and efficiently throughout the work day. You also need data entry skills to log and track the mail. Participates in planning of programs, policies, or objectives for own work group and department.

Duties & Responsibilities 2

Requirements & Skills 2

Job summary 3

The Mail Clerk provides operations functions in one or all of the following areas: operates duplicating equipment, performs associated copying tasks, scans equipment, and operates low to mid-volume mail processing equipment. Ships and receives products and supplies, sorts, distributes, and handles incoming and outgoing mail/faxes, as well as applies necessary postage.

Duties & Responsibilities 3

Requirements & Skills 3

Requires high school diploma, GED, or equivalent work experience.
Some related copy job experience is preferred.
Demonstrated competency in basic computer skills including proficiency in MS Office Suite.

Job summary 4

The Mail Clerk will be an integral part of our operations team where your mission is to work collaboratively with a team to perform various daily office operations at a customer location while delivering excellent customer service. Those who excel in this position are self-starters who thrive in a team-oriented environment.

Duties & Responsibilities 4

Sort and distribute incoming/outgoing mail
- Complete print and copy projects
- Send, receive and deliver packages
- Meet assigned team and individual metrics related to statement stuffing and mailing

Requirements & Skills 4

Systems thinking approach to problem-solving - ability/desire to root cause issues
Self-starter, comfortable with ambiguity and change that comes with building from scratch
Must be organized and work quickly in a fast-paced environment
- Handle all administrative duties promptly
- Basic understanding of Google Suite products
- Strong verbal and written communication skills required

Job summary 5

The Mail Clerk serves as part of a team that has daily contact with shoppers and customers. The successful candidate is reliable, detail-oriented, and accurate in utilizing the mailroom’s computer system for receiving and distributing packages. Mail Clerks pick up, receive, sort, and distribute external mail. They work with various carriers to receive and distribute packages. They operate and maintain mailroom equipment. Work is assigned at the task level and performed under direct supervision.

Duties & Responsibilities 5

Pick up a mail from the main post office. Deliver packages and mail to satellite locations.
Sort mail into mailboxes and onto shelves; notify recipients of packages and uncollected mail; issue packages; assist customers with problems as requested.
- Process undeliverable mail.
- Maintain Mail Preparation equipment and systems in proper working order; maintain the work area in a clean and orderly condition.
- Other duties may be assigned.

Requirements & Skills 5

Education: High school diploma or equivalent.
Experience: None
Licensure: Valid driver's license

Job summary 6

The Mail Clerk reports to the Mailing Coordinator and will be responsible for assisting the Mail Coordinator daily.

Duties & Responsibilities 6

Receive mail lists through two proprietary software systems and process them according to internal and postal requirements.
Produce all necessary output files, either digital or printed pressure-sensitive labels, accurately on deadline for multiple publications.
- Produce all necessary postal information and submit final mailing forms through the USPS Postal One portal.
- Ensure all necessary postal forms and publication samples are available for the delivery driver.
- Maintain entry of postage expenditures by publication in a company-provided template.

Requirements & Skills 6

Training will be provided in the use of all proprietary software.
Some knowledge of Microsoft Excel is strongly preferred as well as attention to detail.

Job summary 7

The Mailroom Clerk is responsible for receiving and distributing Forward Air mail and packages. Performs duties related to the regular handling of mail or packages by performing manual duties and operating mail-processing machines. Will also aid in administrative taskings as well as office work.

Duties & Responsibilities 7

Receives and sorts incoming and outgoing mail and packages according to postal regulations and unit requirements
Delivers and picks up mail and packages at proper locations
Plans for outgoing mail and packages, operating mail processing machines as necessary
Receives incoming mail to open, sort, and distribute
Delivers mail and internal correspondence within the organization promptly
Collects outgoing mail/packages and utilizes postage meters/machines to weigh and affix postage
- Receives, tracks, and delivers overnight shipments
- Ad hoc projects as assigned by management
- Other duties as assigned

Requirements & Skills 7

Job summary 8

We currently have several openings for a Mail Clerk to process and prepare orders for shipment, assist with various ministry mailings, and help with day-to-day shipment activity during our busiest season.

Duties & Responsibilities 8

Responsible for working in the outgoing mail area to help prepare outgoing mail/shipments for shipping as directed.
Working with the Order Fulfillment Supervisor and helping send out materials as needed.
- Sorts counts, batches, and processes incoming mail as directed.
- Maintains a clean and neat work environment at all times.
- Other duties as assigned by management.

Requirements & Skills 8

One-year certificate from college or technical school; or three to six months related experience and/or training; or equivalent combination of education and experience.
Previous UPS, shipping, or mailroom experience is preferred but not required.
Must frequently lift and/or move up to 50 pounds.
- Position often requires standing for the duration of the shift.
- Some computer experience is helpful.
- This is a full-time, temporary assignment.

Job summary 9

We are currently seeking a Mail Clerk to join our Mail Department in our Corporate office. This is an exciting, entry-level position and the primary job responsibilities will include opening incoming and outgoing mail. We are a fast-paced company and the ideal candidate will open and distribute mail promptly.

Duties & Responsibilities 9

Filing documents
- Performs data entry, copying, scanning, and lifting
- Processes incoming and/or outgoing mail
- Provides support to the office staff

Requirements & Skills 9

Requires a high school diploma.
Excellent verbal and written communication skills.
- Strong organization and prioritization skills.
- Careful attention to detail.
- Reliable; dependable.

Job summary 10

We are looking for a Product Specialist to join our team.

Duties & Responsibilities 10

Requirements & Skills 10

High school diploma or equivalent
1 to 2 years of related experience required
Must be reliable and professional
Self-motivated, organized, and strong time management skills
- Ability to spend much of the day on his/her feet.
- Must be able to work quickly with hands and have good hand/eye coordination
- Regularly lift, move and/or carry up to 10 pounds; frequently lift, move, and/or carry up to 25 pounds; occasionally lift, move, and/or carry up to 50 pounds.