Operations Coordinator Job Description template and pdf with duties [2024]

Job summary 1

The Operations Coordinator performs a wide variety of administrative functions and is the center for all communications both within the office and the company. This position requires a dedicated individual who is extremely detailed-oriented, possesses excellent communication and grammar skills, is highly motivated, dependable, able to multi-task, actively seeks resolutions to encountered problems, and is not afraid to be a self-starter. This position is the perfect fit for someone who can work in a team-oriented and high-pressure environment, reporting directly to both the Owner and the Vice President, and one who collaborates often with various office personnel and employees in the field.

Duties & Responsibilities 1

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Requirements & Skills 1

Job summary 2

The Operations Coordinator supports field operations by performing a variety of administrative and operational duties for their assigned locations. Responsibilities may include inventory duties, processing procurement transactions, handling the permit process, and other duties in support of operations as necessary.

Duties & Responsibilities 2

Acts as an administrative liaison with the area operations coordinator as necessary
Is responsible for entering inventory counts (propane, bobtails, appliances, and other assets) into SAP as well as recording inventory transfers
Assists external customer experience advocates by retrieving information and documents as needed from the location’s files
Responsible for picking up permits from the township, county, or local office for assigned districts
Processes the ordering and receiving of goods for the district such as office supplies, parts, fittings, uniforms, appliances, etc. for all locations in the Area.
- Responsible for handling the mail for the assigned locations
- May perform a variety of operational duties to contribute to the success of the operation
- Other duties as needed

Requirements & Skills 2

Ability to multi-task across multiple locations
Strong organizational skills
Excellent interpersonal skills
Proficient in Microsoft Office products
Strong attention to detail and the ability to work with a large degree of accuracy
- Demonstrates high professional and personal standards; handles confidential information appropriately
- High School diploma required
- 2 years experience in an office setting required

Job summary 3

As an Operations Coordinator, you will be handling daily operational tasks for the office. You will responsible for reviewing all potential new clients. You will review risk and evaluate financial integrity associated with potential clients. You will also coordinate with the sales department to ensure a successful and compliant onboarding process.

Duties & Responsibilities 3

Review new applications for prospective clients
Maintain and update all client data
- Set up and activate new accounts in the system
- Process a UCC filing for each client
- Communicate with the team about the activity of daily operations

Requirements & Skills 3

Bachelor's degree in Business or related field
Exceptional communication, organizational, and problem-solving skills
Team player with multi-tasking and prioritizing abilities
- Strong analytical skills and good judgement
- Ability to handle difficult conversations
- Proficiency in MS Excel and related computer knowledge

Job summary 4

We are seeking an Operations Coordinator! This position is responsible for assisting the Operations Manager in coordinating facilities and remote trucks for live events. Duties include conducting site surveys, arranging equipment rentals, coordinating equipment shipping, submitting credential lists for non-pro products, booking transmissions for events, and maintaining relationships with the team.

Duties & Responsibilities 4

Book transmission requirements for assigned teams and events
Assist with rental equipment vendors
Assist with scheduling and coordinating pickup and delivery of equipment
- Back up for booking travel for freelancers
- Participate in associated meetings and conference calls
- Available to occasionally travel to events

Requirements & Skills 4

Job summary 5

We are looking for a visionary and effective Operations Coordinator to join our robust Operations Team. The Operations Coordinator will be responsible for the coordination and management of day-to-day operational activities, contract management, budgeting, and compliance. The right person for this job is a highly motivated team player, a critical thinker, with excellent writing and communications skills, a willing learner, multi-tasker able to time manage effectively with our team. The ideal candidate will have a strong work ethic.

Duties & Responsibilities 5

Periodically support drafting and implementing new policies and procedures
Practice and follow internal processes, policies, and controls
Maintains and provides recommendations on systems
Maintains accurate and up‐to‐date records and files
- Oversee Events Budgets and Monthly State Budget in conjunction with the logistics team and state organizers; to track spending estimates over time in alignment with organizational commitments
- At the end of every month, support state administrators and national offices with their actual vs. budget analysis results
- Prepare program or campaign financial updates as needed between regular quarterly reporting

Requirements & Skills 5

Excellent communication skills (written, oral, and interpersonal skills)
Ability to manage multiple projects and meet deadlines under pressure
Excellent organization and problem-solving skills and meticulous attention to detail
Ability to work in a collaborative, fast-paced environment
- Enjoys working with others and is a team player
- Ability to be part of intersecting teams and give and receive support as necessary
- Natural ability to build relationships, lead and train others

Job summary 6

As an Operations Coordinator, you will have the opportunity to be responsible for daily operations for supply and inventory control and investigates, troubleshoots, and resolves inventory issues/problems.

Duties & Responsibilities 6

Performs audit and logistical duties for supply and inventory control.
Responsible for inventory storeroom levels and financial variance.
- Executes product conversions within the enterprise resource planning system. Maintains item attributes in the ERP system.
- Supports distribution and daily supply operations to ensure no disruptions occur.
- Ensures stock expiration is minimized with adherence to stock rotation guidelines and best practices.

Requirements & Skills 6

Diploma
High school diploma or GED required

Job summary 7

The Operations Coordinator is responsible for managing research business operations as well as investigating and tackling challenging problems as assigned, with minimal supervision. The Specialist assists with the design and delivery of new functional efficiencies and/or initiatives and identifies opportunities for continual improvement. The Operations Coordinator provides support to functional leaders and teams.

Duties & Responsibilities 7

Responsible for managing the Research Publication process, including but not limited to publication roadmap planning, approval processing, adherence to policies/procedures, stakeholder management, and research publication team logistics
Responsible for research vendor management, including but not limited to representation and evaluation of the research vendor management landscape, performance and business oversight of active vendors, and evaluation of potential new vendors
- Responsible for research business operations including contract management, purchase order management, financial management, and monthly accruals
- Provides research budget planning support and support for key functional initiatives & meetings
- Responsible for contributing to research operations knowledge management tools and content

Requirements & Skills 7

Manages research operations and performs a support role as a functional and/or technical expert on teams
Demonstrates effective partnership and communication with relevant stakeholders and teams
Provides financial management, processing of relevant financial commitments, and support for functional financial planning
Contributes recommendations for tactical implementation of initiatives and/or functional operations objectives
Demonstrates commitment to raising issues and seeking guidance on bringing them to resolution
Responsible for sharing knowledge of the function and operational processes with relevant stakeholders
- Demonstrates interest in learning from related functions and teams
- Effectively communicates and coordinates with peers and relevant stakeholders to achieve goals; providing progress updates and discussion of issues/concerns in oral and written/presentation form
- Bachelor’s degree from an accredited college and 0-3 years of relevant experience

Job summary 8

We have an immediate opportunity for an Operations Coordinator in our location.

Duties & Responsibilities 8

Maintain and update designated client, employee, and scheduling databases.
Coordinate the schedules and follow-up of service appointments according to established protocols.
Document client and employee complaints and occurrences; investigate as directed and refer to Office Administrator for follow-up and resolution.
Process required documentation for billing and payroll within established time frames.
Liaison with new and existing referral sources to address service issues and promote business development according to contract strategy.
- Process new applicants for employment, conduct administrative orientation for field staff, and participate in recruitment activities such as job fairs.
- Process requests for information such as field employee wage and hour verification; employment verification; disability and worker compensation forms; requests for vacation pay; jury duty payment; and other personnel forms.
- Assist in the preparation of the office operational plan and participate in plan implementation.

Requirements & Skills 8

Educational: High School Diploma, Bachelor's Degree preferred
- Ability to use computerized systems
- Satisfactory verbal and written communication skills
- Minimum of 1 year Staffing experience

Job summary 9

We are looking for an Operations Coordinator to join our fast-growing team.

Duties & Responsibilities 9

Act responsively, accurately, and with attention to detail in a considerate and timely manner with your assigned projects.
Interface and collaborate comfortably with a variety of key parties.
Prepare appropriate leave paperwork and manage process flow for multiple concurrent leaves.

Requirements & Skills 9

Superior organization skills and detail-oriented.
You’re able to track various tasks from different projects and ensure nothing gets lost.
- Outstanding verbal and written communication skills. Clear, empathetic communicator able to balance rapport and problem-solving. You are comfortable communicating through email, chat, and phone calls and can draft emails on behalf of product specialists.
- People person. A remarkable degree of empathy and interpersonal intuition, and strong, active listening skills.
- Learner’s mindset. Highly self-directed, adaptable, and up for feedback and implementation in a fast-paced, always-changing environment.

Job summary 10

An Operations Coordinator is primarily responsible for providing daily operational assistance to the guidelines and objectives. Delivers excellent customer service experiences to both prospective and existing clients while ensuring compliance requirements are met.

Duties & Responsibilities 10

Directly responsible for monitoring and facilitating all monetary transactions.
When applicable, responsible to ensure the branch is in proof.
Communicates and implements branch policies and procedures.
- Provides training and guidance to staff to ensure transactions are processed accurately and efficiently by using in-depth policy and procedural knowledge to also handle complex transactions and issues.
- Positively encourages the delivery of exceptional customer service, team sales referrals, and campaign participation.
- Follows-up on selected sales leads.

Requirements & Skills 10

High school diploma or equivalent, some college preferred.
Two to three years of related work experience.
Excellent organizational, communication, and interpersonal skills.
Excellent cash-handling skills.
- Good analytical and problem-solving skills.
- Self-motivated and self-directed.
- Computer literate with proficiency in Microsoft Word and Microsoft Excel.

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