Executive Secretary Job Description

Job summary 1

The Office is seeking a highly motivated and organized individual to join our administrative team as an Executive Secretary to perform advanced, diversified, and confidential administrative and secretarial duties. This position requires broad experience, skill, and knowledge of university policies and practices, and will partner with and provide high-level support for associate vice presidents, assistant vice presidents, and directors as assigned. Tasks will include calendar, committee, event, meeting, and travel support, as well as general administrative and project management functions.

Duties & Responsibilities 1

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Requirements & Skills 1

Job summary 2

The Executive Secretary works organically with all business units across the enterprise ensuring harmony, cohesion, and communication. Coordinates with internal and external stakeholders, providing prompt and customer-focused service. Processes invoice payments and expense reports.

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Requirements & Skills 2

Job summary 3

Under limited supervision, Executive Secretary provides a variety of advanced secretarial and administrative support to a President or Vice President.

Duties & Responsibilities 3

Requirements & Skills 3

Job summary 4

The Executive Secretary performs highly responsible, complex secretarial and administrative duties and responsibilities in the position of secretary to ensure the smooth and efficient operation of the office.

Duties & Responsibilities 4

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Job summary 5

We are searching for an experienced, reliable, and task-oriented Executive Secretary. The Executive Secretary will perform diversified and confidential administrative and secretarial duties for the Office. To be successful in this role, you should be proactive, meet deadlines and communicate effectively. Our ideal candidate also has extensive previous experience as an Executive Secretary and is familiar with office management technologies. The ideal candidate is highly self-motivated, professional, and capable of managing their workload and prioritizing tasks in a fast-paced environment.

Duties & Responsibilities 5

Requirements & Skills 5

Job summary 6

The Executive Secretary position takes a lead role in managing a busy meeting schedule while providing executive support to the Director and Chief of Staff. The position requires the exercise of independent judgment on complicated and difficult administrative matters involving sensitive and confidential information; willingness to perform duties related to emergency activations; willingness to flex work schedule to meet departmental needs and perform related duties as required.

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Job summary 7

We are looking for an Enterprise Architect.

Duties & Responsibilities 7

Requirements & Skills 7

Job summary 8

An Executive Secretary performs duties as a personal secretary to the Manager including a wide range of clerical and office-related activities to support the administrative position.

Duties & Responsibilities 8

Requirements & Skills 8

Job summary 9

An Executive Secretary assists management by performing confidential, clerical, and administrative duties, thereby relieving management of minor, often routine business detail otherwise important to the operation of the facility. May lead and direct the work of others. A wide degree of creativity and latitude is expected.

Duties & Responsibilities 9

Requirements & Skills 9

Job summary 10

We are seeking an individual who is self-motivated and enthusiastic. The successful Executive Secretary is responsible for supporting high-level executives and management of entire departments. The individual provides administrative support and performs numerous duties, including scheduling, writing correspondence, emailing, handling visitors, routing callers, and answering questions and requests.

Duties & Responsibilities 10

Requirements & Skills 10

Frequently asked questions

What makes a good executive secretary?

Some qualities that make a good executive secretary include:

Organizational skills: An executive secretary must be highly organized, able to manage multiple tasks and projects simultaneously, and keep track of important deadlines and appointments.
Attention to detail: An executive secretary must have excellent attention to detail, ensuring that all documents and communications are accurate and error-free.
Communication skills: An executive secretary must be an effective communicator, able to interact with people at all levels of the organization, including executives, employees, and external stakeholders.
Confidentiality: An executive secretary must be able to maintain confidentiality and discretion when dealing with sensitive information.
Adaptability: An executive secretary must be able to adapt to changing circumstances and priorities, and be flexible in their approach to work.

What does the word executive secretary mean in a job title?

The word "executive secretary" in a job title typically refers to a high-level administrative assistant who provides support to one or more executives within an organization. The role may include managing schedules, arranging travel and accommodations, preparing reports and documents, and handling other administrative tasks as needed.

What are executive secretary skills?

The skills required for an executive secretary may include:

Proficiency in office software, such as Microsoft Office and Google Suite
Excellent time management and organizational skills
Strong written and verbal communication skills
Attention to detail and accuracy
Ability to prioritize tasks and manage multiple projects simultaneously
Discretion and ability to maintain confidentiality.

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