Director Of Administration Job Description

Job summary 1

The Director Of Administration serves as a central leader of office operational excellence, reporting to the Chief Operating Officer and working with firm and office leaders to ensure consistent delivery of best-in-class service to our firm and clients. The Director Of Administration provides leadership and oversight to the local office administrators and is responsible for ensuring operational effectiveness for our eight offices, serving as the point person for the flow of information upstream to the COO and downstream to the MFAs (Managers of Facilities and Administration). The Director Of Administration provides oversight for real estate matters, including lease negotiations, facility design, construction, and contracts, and is a key stakeholder in vendor relationships.

Duties & Responsibilities 1

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Requirements & Skills 1

Job summary 2

We are seeking a Director Of Administration. This position will be responsible for the overall planning, operations, financial goals, and productivity of the office and acts as a liaison between the office and Firm Management for the daily office operations.

Duties & Responsibilities 2

Requirements & Skills 2

Job summary 3

The Director Of Administration assists with financial planning and administration, human resources, strategic initiatives, project planning, unit priorities, and the overall operations of the functional team. The Director Of Administration will be a member of the Enrollment Group management team and will collaborate with the team to provide administrative and financial leadership for the Enrollment Group.

Duties & Responsibilities 3

Requirements & Skills 3

Job summary 4

Reporting to the Chief Of Office Administration and Facilities Planning, with a dotted line to the local Office Managing Partner, the Director Of Administration is responsible for managing the day-to-day operations of the offices, providing high-quality administrative services and support to local personnel efficiently and cost-effectively.

Duties & Responsibilities 4

Requirements & Skills 4

Job summary 5

The Director Of Administration will manage the day-to-day administrative and operational functions of the office, directly reporting to the Partner-in-Charge of the office. Works closely with the Chief of International Operations, the Chief Human Resources Officer, and the Chief Operating Officer, as well as other Global Services personnel to achieve Firm-wide objectives. Has responsibility for the day-to-day human resources management within the office, including compliance with regulatory requirements as well as Firm policies and procedures, recruiting, performance management, and performance reviews. Responsible for promoting and establishing a client service environment in support of the lawyers and the Firm’s clients. Identifies and plans for changing needs of the office, lawyers, and staff, while supporting the overall goals of the Firm. Responsible for the management of the office’s administrative staff, including support services, secretaries, reception, office services, and facilities. Also has responsibility for the preparation and management of the office budget, accounting functions, facilities management, and maintenance of contracts and leases. The successful candidate will have a thorough understanding of administration, facilities management, finance/accounting, and HR. Five or more years of progressively responsible work experience in a legal or other professional service organization. Must possess good interpersonal skills to maintain effective relationships with partners, lawyers, clients, and staff. The Director Of Administration role is hands-on and will frequently participate actively in day-to-day operations and administration of the office.

Duties & Responsibilities 5

Requirements & Skills 5

Job summary 6

We are seeking a Director Of Administration to join the office. The Director Of Administration role is hands-on and will actively participate in day-to-day operations and administration of the office. The position manages all strategic and administrative operations and executes firm initiatives for the office. Responsibilities include management of all administrative, support, and paralegal staff; facilities and space planning, and oversight of essential office services (copy center, mailroom, records, and conference/reception). Serve as a lead handler of human resources issues, and provide counsel to administrative staff and lawyers on policy and morale issues in the office. Financial responsibilities include strategic planning, budgeting, billing, time entry compliance, and collections. The Director Of Administration plays a leading role in all architectural build-outs and interacts routinely with global counterparts. Candidates must be self-starters who possess the ability to work independently and as part of a team. Excellent communication skills and a commitment to providing the highest quality client service are strongly preferred.

Duties & Responsibilities 6

Requirements & Skills 6

Job summary 7

The Director Of Administration provides leadership, direction, and support for the administrative and operating requirements. Applies a thorough understanding of the principles and practices of financial management, human resource management, and organizational administration across the Department.

Duties & Responsibilities 7

Requirements & Skills 7

Job summary 8

This is a rare opportunity to join our firm as a Director of Administration with oversight over our offices. We are looking for a proactive, collaborative, innovative, and client-service-oriented leader. Aligned with the Firm's practice and functional strategies, the Director Of Administration will be responsible for the effective and efficient operations of the offices, ensuring the delivery of exemplary client service that exceeds client expectations.

Duties & Responsibilities 8

Requirements & Skills 8

Job summary 9

The Director Of Administration provides administrative leadership to the Office. This includes ensuring the efficient management of all administrative and operational functions, including finance, directly supervising staff, and human resources, and developing policies, processes, and procedures to improve departmental operations.

Duties & Responsibilities 9

Requirements & Skills 9

Job summary 10

The firm is seeking a Director Of Administration to join our office.

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Requirements & Skills 10

Frequently asked questions

What does a director of administration do on a daily basis?

The daily tasks and responsibilities of a director of administration can vary depending on the specific organization and industry, but generally include:

Overseeing administrative staff: The director of administration manages and oversees administrative staff, including hiring, training, and scheduling.

Budget management: They are responsible for managing the organization's budget, monitoring expenses, and making financial decisions.

Policy development and implementation: They develop and implement policies and procedures to ensure that the organization operates efficiently and effectively.

Facilities management: They oversee the maintenance of facilities and equipment, ensuring that they are in good working condition and that necessary repairs are made in a timely manner.

Record keeping: The director of administration ensures that the organization's records are accurate and up-to-date, including financial, legal, and personnel records.

Communication and collaboration: They work closely with other departments and senior leaders to ensure that the organization is running smoothly and that everyone is working towards the same goals.

Project management: They manage special projects and initiatives, including research, planning, and implementation.

Human resources: They manage the organization's human resources functions, including recruiting, hiring, training, and performance management.

Overall, the director of administration plays a critical role in ensuring the efficient and effective operation of an organization. They must be highly organized, detail-oriented, and able to manage multiple tasks and projects simultaneously. They must also have strong leadership and communication skills, as they work closely with other departments and senior leaders to achieve the organization's goals.

What skills do you need to be a director of administration?

To be an effective director of administration, you need a range of skills, including:

Leadership skills: As a director of administration, you'll be responsible for managing a team of administrative staff, so you'll need strong leadership skills to motivate, coach, and develop your team.

Communication skills: Effective communication is critical in this role, as you'll need to communicate with a wide range of stakeholders, including senior leaders, staff, and external partners. You'll need to be able to communicate clearly and concisely, both in writing and verbally.

Strategic thinking: As a director of administration, you'll need to think strategically and understand how your work fits into the larger goals of the organization. You'll need to be able to analyze information and make data-driven decisions.

Organizational skills: You'll need strong organizational skills to manage your own workload, as well as the workload of your team. You'll need to be able to prioritize tasks, manage multiple projects simultaneously, and meet deadlines.

Financial management: You'll need to have a strong understanding of budgeting and financial management, as you'll be responsible for managing the organization's budget and ensuring that resources are allocated effectively.

Problem-solving skills: In this role, you'll need to be able to identify and solve problems that arise in the day-to-day operation of the organization.

Attention to detail: As a director of administration, you'll need to be highly detail-oriented, as you'll be responsible for managing complex administrative processes and maintaining accurate records.

Interpersonal skills: You'll need strong interpersonal skills to build relationships with staff, external partners, and other stakeholders. You'll need to be able to work effectively in a team and collaborate with others to achieve shared goals.

Overall, to be a successful director of administration, you'll need a combination of leadership, communication, organizational, financial, problem-solving, attention to detail, and interpersonal skills.

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