Executive Administrative Assistant Job Description
Job summary 1
The Executive Administrative Assistant is primarily responsible for performing a variety of support functions including administrative activities, supply ordering, scheduling appointments, and travel, answering incoming calls, mail distribution, overseeing the postage and shipping accounts, leading oversight for our travel systems, and providing meeting/training support. You will also be working with others who are passionate about energy efficiency and making a positive impact on the industry.
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Job summary 2
The Executive Administrative Assistant works independently on standardized/recurring assignments and under the direct supervision of more senior associates on complex project analyses and tasks. The Executive Administrative Assistant undertakes a range of administrative tasks that support senior managers and/or the department and acts as the first point of contact for internal and external queries.
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Job summary 3
The Executive Administrative Assistant will work collaboratively and demonstrate a high level of professionalism and confidentiality as they effectively interact with senior staff, external constituents, and all levels in the organization.
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Job summary 4
The Executive Administrative Assistant provides administrative assistance while operating with a high degree of autonomy, demonstrating a notable degree of experience, discretion, and technical administrative skills.
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Job summary 5
We need an Executive Administrative Assistant to support the Directors of the organization. Essentially, the role of the Executive Administrative Assistant is to act as a liaison between the Directors and all of the departments.
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Seeking an Executive Administrative Assistant that will be the primary point of contact for internal and external constituencies on all matters about the Organization. The Executive Administrative Assistant must be creative and enjoy working in an organization that is mission-driven, results-driven, and customer service and community oriented. The Executive Administrative Assistant will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.
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The Executive Administrative Assistant will be experienced in handling a wide range of administrative and executive support-related tasks and can work independently with minimal supervision. This person must be exceedingly well organized, and flexible and enjoy the administrative challenges of supporting an office of diverse people and programs within a fast-paced environment. The ideal candidate will possess the ability to effectively execute plans with keen attention to detail, accuracy, and timing; be an articulate/effective communicator, and be able to partner with many persons across the organization, locally as well as internationally.
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Job summary 8
The job of Executive Administrative Assistant was established to assist management in the daily operation of the business as well as the planning, implementing, directing, and maintaining of education programs by providing a wide variety of complex and confidential administrative and secretarial support.
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Job summary 9
The ideal Executive Administrative Assistant will be experienced in handling a wide range of administrative and executive support-related tasks and can work independently with little or no supervision. This person must be exceedingly well organized, flexible, and enjoy the administrative challenges of supporting a large office with a diverse group of individuals. The ability to interact with staff (at all levels) in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, resourceful, and efficient, with a high level of professionalism and confidentiality is crucial to this role.
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Job summary 10
We are looking for an Executive Administrative Assistant to join our office.
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Frequently asked questions
What does a executive administrative assistant do?
An executive administrative assistant is responsible for providing high-level administrative support to one or more executives within an organization. The role is often considered a more senior and specialized version of a traditional administrative assistant, and involves more complex and nuanced tasks.
Some of the key responsibilities of an executive administrative assistant may include:
Managing the executive's calendar and scheduling appointments: This involves coordinating the executive's schedule, booking meetings and appointments, and ensuring that the executive is aware of any important dates or deadlines.
Handling correspondence and communication: This includes drafting emails and letters, answering phone calls and messages, and responding to inquiries from internal and external stakeholders.
Arranging travel and accommodations: This involves booking flights, hotels, and other transportation, as well as preparing itineraries and agendas.
Conducting research and preparing reports: An executive administrative assistant may be responsible for gathering data, conducting research, and compiling reports on various topics.
Handling confidential information: The role often involves working with sensitive information and maintaining strict confidentiality around executive decisions, company policies, and other matters.
Coordinating meetings and events: This includes planning and executing events, managing logistics, coordinating with vendors, and providing support during the event itself.
Managing administrative tasks: This includes tasks such as managing expenses, ordering supplies, and maintaining records and files.
Overall, an executive administrative assistant plays a critical role in helping the executive or executives they support to manage their time, work effectively, and stay organized. They are often the first point of contact for the executive, and must have excellent communication skills, a strong attention to detail, and the ability to work independently and proactively.
What skills does a executive administrative assistant need?
An executive administrative assistant needs a combination of technical and interpersonal skills to perform their job effectively. Here are some specific skills that are important for an executive administrative assistant:
Organization and time management: The ability to manage multiple tasks, prioritize workload, and work efficiently is crucial for an executive administrative assistant.
Communication skills: An executive administrative assistant should have excellent verbal and written communication skills, including the ability to convey information clearly and concisely, and communicate with people at all levels of the organization.
Attention to detail: An executive administrative assistant must be able to pay close attention to detail and ensure that tasks are completed accurately and in a timely manner.
Problem-solving skills: An executive administrative assistant must be able to identify and solve problems proactively, and have the ability to make sound decisions independently.
Technical proficiency: An executive administrative assistant should have a good understanding of office technology, including word processing, spreadsheets, email, and database management.
Interpersonal skills: An executive administrative assistant must be able to work effectively with others, build relationships with clients and colleagues, and maintain a positive and professional demeanor.
Confidentiality: An executive administrative assistant must be able to maintain strict confidentiality and be discreet in handling sensitive information.
Adaptability: An executive administrative assistant should be able to adapt to changing circumstances, take on new tasks and responsibilities, and work effectively in a fast-paced environment.
Overall, an executive administrative assistant plays a critical role in supporting executives and helping them to manage their workload and stay organized. They must have a wide range of skills, from technical proficiency to interpersonal communication, and be able to work independently while prioritizing the needs of the executive and the organization.