Office Manager Job Description

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Office Manager Job Description

Job descriptions
Administration and Office Support

Job summary 1

The Office Manager is responsible for the organization and coordination of office operations, procedures, and resources to facilitate organizational effectiveness and efficiency. Typically oversees reception staff, supplies, equipment and vendor relations, building access, security, and office space logistics. Responsible for administering building or office leases, and communicating with building landlord and property managers to maintain office operations. Responsible for Division-wide communication and coordination of Divisional activities.

Duties & Responsibilities 1

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Requirements & Skills 1

A Bachelor's degree or equivalent combination of education and progressive work experience
5+ years' office experience
Must have excellent interpersonal, written, and oral communication skills
- Knowledge of business and management principles
- Excellent organizational, time management, and prioritization skills
- Strong MS Office skills

Job summary 2

We seek an organized and efficient Office Manager who can successfully carry out the administrative responsibilities in the office. This position supports an office that oversees the quality of services delivered to the individuals we serve. Bring your passion for success and a positive attitude.

Duties & Responsibilities 2

Requirements & Skills 2

High school diploma/GED required, Associates degree in related field preferred
Two years of administrative experience preferred.
Ability to prioritize, plan and organize work and requires some independent judgment, under some degree of supervision
- Excellent customer service skills
- Ability to keep confidentiality of company business, employee/employer information or other matters at all times
- Knowledge of office equipment operations, basic data collection, standard office automation software, and purchasing procedures

Job summary 3

Our client is seeking a dynamic and experienced Office Manager to join our team. The Office Manager will be responsible for the smooth operation of administration for a rapidly growing technology company.

Duties & Responsibilities 3

Requirements & Skills 3

Personal characteristics: service oriented, dependable, detailed, comfortable with prioritizing multiple simultaneous tasks, and a sense of humor
Proficient with office productivity tools such as Microsoft Office and Google Docs
Previous experience with a fast-growing technology company

Job summary 4

In this position, you will work collaboratively with all internal and external staff. You are required to exhibit flexibility and a can-do attitude.

Duties & Responsibilities 4

Requirements & Skills 4

Proven administrative or assistant experience
Knowledge of office management systems and procedures
- Excellent time management skills and ability to multi-task and prioritize work
- Demonstrate attention to detail and problem-solving skills
- Excellent written and verbal communication skills

Job summary 5

The ideal Office Manager will have the ability to exercise good judgment in a variety of situations, with excellent written and verbal communication, and the ability to maintain a balance among multiple priorities. The Office Manager will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.

Duties & Responsibilities 5

Requirements & Skills 5

Job summary 6

We are currently seeking an Office Manager. The Office Manager insures a smooth, orderly, and efficient operation of all programs and is principally responsible for managing phones, registration, front desk staff, etc. to systemically facilitate cohesion. Patient-centered care drives the value of excellent “customer service” and optimal relations with all stakeholders.

Duties & Responsibilities 6

Manage the work schedule of staff.
Make sure staff are productive and there is a smooth workflow.
Run the support staff meetings.
Fill in as needed to cover shifts.
Interview, hire, fire and give timely job performance reviews.
- Handle and deal with any support staff performance issues or problems promptly.
- Keep track of employee time off requests, making sure there is suitable coverage.
- Check staff swipe clock before submitting them to payroll.

Requirements & Skills 6

Able to multi-task and handle stress well
- Positive attitude and ability to be flexible
- Works well in a constantly evolving and fast paced environment
- Bachelors degree strongly preferred

Job summary 7

We seek an experienced and dynamic Office Manager. The Office Manager will be responsible for developing and implementing intra-office communication protocols, streamlining administrative procedures, inventory control, and managing staff.

Duties & Responsibilities 7

Working directly with all individuals at the firm, its vendors, and building management
Assist in training new hires concerning firm policy, procedures, and systems
- Scheduling meetings and appointments, including new staff interviews
- Arranging and overseeing firm events
- Organizing and maintaining firm management and employee documents

Requirements & Skills 7

In-depth understanding of Microsoft Office suite
Ability to efficiently multi-task and prioritize daily assignments
Ability to meet deadlines and communicate the status of assignments
- Proactive and collegial approach to resolving issues
- Strong written and verbal communication and interpersonal skills
- Exercising discretion and confidentiality with sensitive firm and employee information

Job summary 8

Responsible for providing administrative support to General Manager. Manage all daily, weekly, and monthly administrative support and general accounting functions, and operational financial analyses.

Duties & Responsibilities 8

Create and inspire an atmosphere of teamwork with administrative and management staff
Assist in coordinating various Human Resource functions to include: safety communications, performance and recognition records, personnel and training records, and payroll and timekeeping systems
Assist in preparation of any reports and statistics reflecting earnings, profitability, budgeting, forecasting, and other financial and variance results analyses. Implement and maintain administrative procedures and internal controls by company policies and procedures

Requirements & Skills 8

Bachelor's degree in Business Administration or related field preferred
5+ years' experience in office management
Excellent oral and written communication skills
Self-motivated; able to work independently
Highly proficient in MS programs (Word, Excel, PowerPoint, and Outlook)
- Proficient accounting knowledge and skills
- Solid negotiation and analytical skills
- Excellent time management, planning, and organizational skills; capable of managing multiple tasks

Job summary 9

The primary responsibility of this position is to provide exceptional customer service, front desk coverage, and administrative support to the office. The incumbent will perform a wide range of administrative and general office duties and serve as a liaison between customers and HQ.

Duties & Responsibilities 9

Provide exceptional customer service via phone and in person to current and prospective clients.
Schedule meetings, maintain records and update the database
Help with special projects as assigned and needed

Requirements & Skills 9

Highly organized and motivated, ability to multi-task and prioritize in dynamic, fast-paced environment
Ability to assess and analyze situations and initiate effective communication
Excellent written and verbal communication skills
- Professional presentation and quick learning skills
- Strong skills in MS Word and Excel
- 1-2 years of office experience

Job summary 10

OfficeTeam has an excellent opportunity upcoming for a highly-skilled and motivated Office Manager to be a leader in a growing company. Are you a deeply passionate self-starter who is looking to grow your career? Then this may be the position for you.

Duties & Responsibilities 10

Leading overall office administration for the team
Handling copy services, word processing, mail, and distribution services, office reception, office equipment, utility services, and communication systems
- Evaluating and improving office production
- Assisting in developing and revising office policies and procedure for improved work flow
- Assisting the Operations Manager and Director in monitoring budget for office related items and staff

Requirements & Skills 10

2-3 years of previous office manager experience
Srong knowledge of Microsoft Suite
Great customer service skills

Frequently asked questions

What qualities make a good office manager?

A good office manager should have a variety of qualities to effectively manage and lead the day-to-day operations of an office. Here are some qualities that can make a good office manager:

Organization: An office manager should be highly organized to keep track of schedules, deadlines, and paperwork.

Communication skills: An office manager should have excellent communication skills to effectively communicate with employees, clients, and other stakeholders.

Leadership skills: A good office manager should have strong leadership skills to motivate and manage a team of employees.

Problem-solving skills: An office manager should be able to think critically and come up with creative solutions to problems that arise.

Attention to detail: A good office manager should have strong attention to detail to ensure that all tasks are completed accurately and efficiently.

Time management skills: An office manager should be able to manage their own time effectively and delegate tasks to others in order to meet deadlines and achieve goals.

Flexibility: An office manager should be adaptable and flexible, able to handle unexpected challenges and changes in the workplace.

Technical skills: An office manager should be proficient in using office software and other technology to manage and organize office operations.

Overall, a good office manager should be a skilled communicator, an effective leader, and a detail-oriented problem solver, with a strong ability to organize and manage both people and tasks effectively.

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