Data Entry Clerk Job Description

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Data Entry Clerk Job Description

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Administration and Office Support

Job summary 1

The Data Entry Clerk is responsible for accurately and efficiently maintaining company records, including entering, updating, researching, verifying, and retrieving data in company systems. Attention to detail, accuracy, consistency, and ability to maintain the confidentiality of information is crucial for success in this position.

Duties & Responsibilities 1

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Enter, update, and verify data in company databases
Review and update records when changes occur
Track documents received, deadlines, and completion dates
Assist and train employees on database system usage
- Assist technical staff to resolve computer/software issues
- Run reports as requested
- Assist IT, team, with regular data backups

Requirements & Skills 1

Keen attention to detail
Excellent organization skills
Good time management/prioritization skills
- Ability to maintain data confidentiality
- High school diploma or GED certificate
- Associate degree is preferred

Job summary 2

We are seeking a Data Entry Clerk, you will read source documents and enter information into specific fields or onto tapes or disks for subsequent entry, using keyboards or scanners. You will be responsible for comparing data with source documents in verification format to detect errors.

Duties & Responsibilities 2

Compiling, sorting, and verifying the accuracy of information before it is entered
Locating and correcting errors or reporting them to supervisor
Maintaining logs of activities and completed work
Selecting materials needed to complete work assignments
Storing completed documents in appropriate locations
Operating a data entry device to record or verify a variety of information
- Inputting alphabetic and numeric information on keyboard according to screen format
- Handling phone interactions with clients for support and troubleshooting
- Data Entry Clerk

Requirements & Skills 2

At least 1-2 years of Data Entry or Order Entry experience
Accurate 10-key typing skills – 8000+
Bilingual Spanish language skills, a plus
- Intermediate MS Word, Excel, and Internet research skills
- Understanding of customer service protocols
- Strong phone presence

Job summary 3

As a Data Entry Clerk, the individual will be responsible for processing daily document transactions which can include some moderately complex tasks. While receiving clear instruction, the individual must maintain the highest level of production and accuracy daily. The individual must also focus on process effectiveness with an emphasis on high-quality service and productivity.

Duties & Responsibilities 3

Preparing batches of work by extracting checks and remittances from envelopes
Inputting data into the system while following standard operating procedures and customer-specific instructions for processing
- Balancing/reconciling electronic and paper documentation
- Ensuring that all customer and bank guidelines are followed as related to operations, internal audit and security, and general practices
- Effectively utilize teamwork behaviors

Requirements & Skills 3

Remittance Processing or banking operations experience preferred
Intermediate computer skills and knowledge of Microsoft applications
Intermediate Qwerty keyboard usage and basic 10-key data entry
Production environment focus on meeting deadlines and quotas
- Attention to detail with accuracy and good eye-hand coordination
- Good oral and written communication skills
- Excellent organizational skills

Job summary 4

The Data Entry Clerk will be responsible for transferring data from one source to another through data entry equipment, word processing, or verbal recordings. The ability to accurately type at a fast speed is highly desired.

Duties & Responsibilities 4

Requirements & Skills 4

Job summary 5

The Data Entry Clerk will accurately enter large volumes of data into Microsoft Excel as well as ERP systems and databases, among other accounting and finance support functions. If you're a reliable, lightning-quick thinker with perfectionist tendencies interested in speedy and accurate data entry, join the team and take one more step toward advancing your career.

Duties & Responsibilities 5

Processing customer and account source documents by reviewing information and identifying issues
Supporting the company in data entry and other administrative tasks
Performing special projects as assigned
Maintaining data entry requirements by following data program techniques and procedures
- Continuing operations by following policies and procedures; reporting needed changes
- Preparing data for computer entry by assembling and organizing information; creating entry priorities
- Handling materials containing highly confidential information

Requirements & Skills 5

Job summary 6

Operates a data entry device to key and/or verify a variety of standard and/or complex business data into a computer. Retrieve, confirm, and update data in storage. Maintain records of data input. Maintain logs of messages to and from computers. Operate equipment within prescribed standards. Detect errors by the use of verifying procedures and make changes as instructed. May transcribe data from source material into a computer-compatible format.

Duties & Responsibilities 6

Enters alphabetic, numeric, or symbolic data from credit card applications into the computer following the format displayed on the screen. Keys according to specific procedures and training, while maintaining 8,000 keystrokes per hour with 98% accuracy and tracking individual productivity daily.
- Becomes proficient with the performance of sight or re-key verification of data entered following the procedures for the specific job being verified.
- Develops a general understanding of data entry systems and procedures.
- Performs work assignments that are basic and routine and refers questions and problems to the supervisor.

Requirements & Skills 6

Skills / Knowledge - Acquires and applies job skills and learns company policies and procedures to complete assigned routine tasks.
Job Complexity - Works on assignments that are routine to semi-routine in nature, requiring limited decision outside of stated processes, but recognizes the need for occasional deviation from accepted practice. Has little or no role in the decision-making.
Supervision - Normally receives detailed instructions and follows established procedures on all work, requires instructions on all assignments. Works under close supervision.
- Computer Skills - Knowledge of all applicable computer programs; must be able to key 8,000 keystrokes per hour
- Time Management Skills - Responsible for ensuring turnaround timelines are met
- Attention to details - Responsible for auditing and must maintain a high level of accuracy; 98% accuracy required

Job summary 7

We are looking for an experienced Data Entry Clerk. This person has a high attention to detail, strong computer skills with the ability to multi-task with minimal error.

Duties & Responsibilities 7

Writes, types, and enters information into a computer to prepare correspondence, statements, receipts, or other documents, copying information from one record to another.
Ensure adherence to quality standards, deadlines, and proper procedures

Requirements & Skills 7

Experience understanding and following instructions and procedures quickly and timely
Ability to effectively manage large amounts of information
Create, maintain, and enter information into databases with a high degree of accuracy
Ability to set up and manage paper or electronic filing systems while maintaining documents
- Ability to prepare invoices, reports, memos, letters, and other documents, using word processing, spreadsheet, database, or presentation software.
- Proficient with computer operations with Intermediate knowledge of Microsoft products
- SAP knowledge a plus

Job summary 8

The Data Entry Clerk operates numerical and alphabetical data entry equipment to transcribe standard/routine source data, documents, records, and information for entry through a remote computer terminal or into punch cards or tape.

Duties & Responsibilities 8

Prepares and maintains programs for automatic duplication or shipping operations.
Works from a variety of statistical and descriptive source data, material documents, records, and information.

Requirements & Skills 8

Data entry/typing skills
- PC skills
- Verbal and written communication skills
- High School diploma or equivalent

Job summary 9

The main function of this role is order entry and maintaining order maintenance, account portfolios based on customer requirements, and working with various departments to support order processes.

Duties & Responsibilities 9

Order Entry
- Maintaining account portfolios for ordering, tracking, customer, and company requirements.
- Informing customers of order status and support inquires
- Reporting

Requirements & Skills 9

Bachelor's degree
3-5 Years of Work Experience in Related Business Field
Verbal and written communication skills, attention to detail, and interpersonal skills
Ability to work independently and be efficient with time management
Ability to accurately enter orders
Previous experience with computer applications, such as Microsoft Word and Excel
- SAP
- Excel
- EDI

Job summary 10

We are seeking a Data Entry Clerk.

Duties & Responsibilities 10

Compares queried management reports to the Admin System and manually corrects inputs and reconciles data
Links appropriate data for cross-referencing
Manually performs inventory count, verification, and summarization of the hard-copy treaty documents
Organizes and scans claim files, retro files, treaty documents, and Administrative Services documentation
Verifies accuracy and location of scanned files, disposes of documents as instructed, and electronically bookmarks (organizes) scanned documents for the database
- Performs data entry and corrects errors
- Maintains regular and predictable attendance
- Performs other duties as assigned

Requirements & Skills 10

High School diploma/GED or equivalent work experience
1 year of relevant work experience
Proficiency in Microsoft Excel, Word, and Outlook
- Basic written and oral communication skills
- Must be flexible and adaptive to change
- Ability to work well within a team environment

Frequently asked questions

What makes a good data entry clerk?

A good data entry clerk should possess the following qualities:

Attention to detail: They should have a keen eye for detail to avoid making errors while entering data.

Accuracy: They should be accurate and have the ability to work quickly without sacrificing accuracy.

Speed: They should have good typing skills and be able to enter data quickly.

Computer skills: They should have a good understanding of computer systems and the software used for data entry.

Organizational skills: They should have good organizational skills to keep track of the data entered and maintain records.

Time management: They should be able to manage their time effectively and prioritize tasks to meet deadlines.

Communication skills: They should be able to communicate effectively with team members and supervisors.

Flexibility: They should be adaptable and able to handle changes in workloads or requirements.

Confidentiality: They should be trustworthy and able to maintain the confidentiality of the data they are working with.

Willingness to learn: They should be open to learning new software or techniques to improve their data entry skills.

Who does a data entry clerk work with?

A data entry clerk may work with a variety of people and departments depending on the organization they are working for. Some of the common people a data entry clerk may work with are:

Supervisors: Data entry clerks may work under the supervision of a manager or supervisor who assigns them tasks and oversees their work.

Data analysts: They may work with data analysts who use the data entered to analyze trends and make business decisions.

Customer service representatives: They may work with customer service representatives who need accurate data to resolve customer issues and inquiries.

Sales and marketing teams: They may work with sales and marketing teams who use the data to identify target audiences and create campaigns.

Human resources: They may work with the HR department to enter and maintain employee records.

Finance and accounting: They may work with the finance and accounting department to enter and maintain financial records.

IT department: They may work with the IT department to ensure the proper functioning of data entry software and resolve any technical issues.

Overall, a data entry clerk may interact with various departments in an organization to ensure that the data is entered accurately and efficiently.

Olivia Powell
Recruiting expert

Last updated Sep 24

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Data Entry Clerk Job Description

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Frequently asked questions

What makes a good data entry clerk?

Who does a data entry clerk work with?

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