Payroll Assistant Job Description

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Payroll Assistant Job Description

Job descriptions
Human Resources and Recruitment

Job summary 1

Under the direction of the Payroll Manager, the Payroll Assistant is responsible for assisting with the day-to-day administration and acting as backup for the entire payroll process. The person occupying this position is expected to assist with processing payroll, assist with reporting, and researching payroll inquiries while maintaining the confidentiality of payroll information and complying with all federal and state legal requirements. The ideal candidate will be self-motivated, hard-working, detail-oriented, and possess a high level of business ethics.

Duties & Responsibilities 1

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Requirements & Skills 1

Associate/Bachelors degree in Accounting or Human Resources preferred
One year of payroll processing experience preferred
- Equivalent combination of education and experience which would provide the required knowledge, skills, and abilities will be considered
- Proficient with MS Office and Google Suite
- Experience with Paycom preferred

Job summary 2

The Payroll Assistant ensures accurate and timely processing of payroll updates including new hires, terminations, pay rate and position changes, sick pay, PTO, garnishments, taxes, benefits deductions, and any other additional pay variables.

Duties & Responsibilities 2

Verify completion of all timecard and PTO processing by Managers and Supervisors
Coordinate with other payroll team members for the processing of all bi-weekly payrolls along with processing additional adjustment payrolls as needed
Responsible for the completion of all verifications of employment
- Process and maintain all garnishment orders
- Facilitate additional variable pay plans and taxes
- Performs other duties as assigned

Requirements & Skills 2

High School diploma or GED required
At least 2 years of Accounting or Human Resources experience required, Payroll experience preferred
Strong communication skills both written and verbal across all areas of the business
Excellent organization skills and attention to detail
Strong analytical skills and ability to solve problems independently
- Proficient with Microsoft Office Suite
- Previous experience using Payroll or HRIS systems preferred, Paycom experience a plus
- Proficient in Spanish preferred

Job summary 3

We are hiring a Payroll Assistant to perform weekly payroll processing and maintain employee time records. This role requires a positive attitude with a team-driven and proactive mindset.

Duties & Responsibilities 3

Enter, maintain, and/or processes information in the payroll system; information may include employees’ hourly rates, salaries, commissions, bonuses or other compensation, time worked, paid leave and holidays, address changes, and other information
Ensure proper processing of payroll deductions for taxes, benefits, charitable contributions, and other deductions (garnishments, child support, etc..)
Reconcile payroll to the general ledger and monthly bank statements
Issue, or reissue, physical or replacement checks or direct deposits due to payroll errors or final discharge
- Record and process federal and state payroll tax deposits
- Maintain schedule of upcoming union raises or benefit changes to be proactive with system changes
- Performs other duties as assigned

Requirements & Skills 3

Knowledge of Paylocity HR System and ABI Time Management Systems preferred but not required
- Excellent organizational skills and attention to detail
- Proficient with Microsoft Office Suite or related software
- Proficient with or the ability to quickly learn new systems and processes

Job summary 4

The Payroll Assistant position is responsible for supporting the payroll function as well as performing a variety of administrative tasks within the human resources department. This position reports to the Director of Payroll Compliance.

Duties & Responsibilities 4

Prepare payroll calculations for multi-state payroll
Calculate wage and tax information for final checks
Create journal entries for wages, deductions, and payroll tax
Maintain payroll records by federal and state requirements
Set up new hires in HRIS, time entry program, and third-party benefit sites
Assist with the update/maintenance of employee records in HRIS and other systems
- Respond to employee inquiries regarding payroll
- Assist in running monthly/quarterly and ad hoc payroll reports for various departments
- Assist with various HR/Payroll duties and projects as assigned

Requirements & Skills 4

Excellent verbal and written communication skills
Knowledge of current wage/labor laws
Perform work accurately with strong attention to detail
Ability to meet frequent strict deadlines and have a strong sense of urgency
Strong organizational skills
- Ability to maintain strict confidentiality of sensitive work-related information
- Strong computer skills, including solid skill in the Microsoft Office suite (particularly Excel) and familiarity with a variety of HR software programs (Paychex Flex, Taleo, and Benetrac preferred)
- Availability to work evenings and weekends based on position needs

Job summary 5

We're seeking a talented Payroll Assistant. This individual will review and process faculty, part-time faculty, research, graduate and teaching assistant, and student employees' human resources and payroll-related forms; monitor payroll processing and tracking of human resources data; initiate special check requests; review new hire packages, assist employees/Departments with new hire onboarding.

Duties & Responsibilities 5

Perform a wide range of clerical, secretarial, and general office duties including those of a confidential nature.
Prioritize office activities and delegate work to student and/or casual employees.
May act as work leader to junior clerical support staff.
Respond to inquiries displaying a comprehensive knowledge of University and unit human resources and payroll policies and procedures.
Customize and/or compose letters/emails on your initiative or in response to requests for information.
Perform general word processing duties utilizing intermediate to advanced-level functions.
- Modify and/or create complex spreadsheets.
- Maintain computerized and manual records and files.
- Monitor complex department budgets and/or grants.

Requirements & Skills 5

High School diploma or equivalent
2 years' office experience
Familiarity with MS Word and Excel
- Excellent organizational and communication skills
- Proficiency using basic word processing, spreadsheet, and database software
- Light keyboarding skills (25-39 words per minute)

Job summary 6

We are looking for an exceptional Payroll Assistant to join our team. As part of our Production Payroll team, this person will help support operational duties that will provide a seamless experience for our growing creative population. This requires close collaboration & partnership with creative artists, producers, talent acquisitions, hiring managers, human resources, and finance.

Duties & Responsibilities 6

Responsible for Onboarding data entry, and maintenance of employee profiles in our HRIS and payroll processing systems: Workday and GreenSlate.
- Maintaining databases to help keep all teams aligned, and keeping a constant flow of communication with third-party production partners and internal stakeholders.
- Partner closely with our internal partners (HR / Employee Services / Finance / People Technology) to provide employees with a first-class onboarding and payroll experience.
- Support administrative duties and ad-hoc duties as needed.

Requirements & Skills 6

Strong working knowledge of production and the entertainment industry. Possible backgrounds include experience as a department coordinator, payroll assistant, or finance administrator
Highly efficient; possesses excellent organizational, multi-tasking, and time management skills
Strong attention to detail and an ability to work well with changing information
Comfortable with technology and excited about systems innovation
- Resourceful; willing to take the initiative to seek internal and external resources when problem-solving
- Flexible and willing to work across multiple time zones, sometimes outside of the conventional workday
- Curious about all parts of our business""

Job summary 7

The Payroll Assistant is responsible for reviewing the web-based timekeeping system for accuracy and assists in the timely processing of the bi-weekly team member payroll cycle.

Duties & Responsibilities 7

Requirements & Skills 7

Exceptional organizational skills, strong attention to detail, and ability to multitask.
Must be detail-oriented and process paperwork with accuracy
- Must be able to communicate clearly and effectively in both verbal and written form
- Must be computer proficient in MS Office suite including, Word, Excel, Outlook, and Infinium preferred
- Must be a self-starter, take initiative, and have the ability to work independently

Job summary 8

The Payroll Assistant's primary responsibility is to provide essential support to the Payroll Department.

Duties & Responsibilities 8

Requirements & Skills 8

Working knowledge of JD Edwards E1 or other major ERP systems
Proficient with Microsoft applications
Ability to work with internet-based programs
Detail oriented with exceptional oral and written interpersonal capabilities
- Effective, tactful communication skills with the ability to help employees at all levels
- Self-starter with a good attitude
- 3+ years of experience with payroll administration in a construction environment

Job summary 9

We are seeking a Payroll Assistant for our office. The selected candidate will work in a shared services payroll organization responsible for processing employees nationwide using SAP Payroll, Timekeeping, and Financial software. The selected candidate must be able to apply Company payroll policy/procedures, multiple regulatory requirements, and system capabilities to the Company’s payroll process and the various problems, inquiries, and special needs arising from departments, employees, and associated outside agencies.

Duties & Responsibilities 9

Ensures compliance with Company policies and procedures by auditing various payroll reports, prepping and keying pay adjustments for regular and manual payroll runs, and researching and investigating pay errors
Assists managers and sector points of contact with pay-related matters.
Provides information and detailed responses to inquiries regarding payroll-related activities.
Performs related regression testing as needed to support systems upgrades and/or process changes.
Assists in executing computer processing of SAP payroll by running payroll simulations for terminations, adjustments, subsequent activities to clear/updates balances, and more payroll-related actions
- Perform analytical and statistical reviews of payroll-related data and systems payroll edits.
- Participate in various organization-led activities to support overall strategic goals
- Regular and consistent attendance for the assigned work schedule is essential.

Requirements & Skills 9

Job summary 10

We are looking for a Payroll Assistant to join our team.

Duties & Responsibilities 10

Download master files, project tasks, and labor codes into Time and Expense
Assist managers and budget monitors in resolving various labor-related issues
Assist regional/field managers and HR in activating new hires and rehires
Maintain all payroll files and reports
Monitor and maintain payroll-related general ledger accounts
Analyze several accounting/payroll-related accounts monthly
- Monitor completion of electronic timesheets and weekly time cards for staff and field employees
- Handle all garnishments, wage assignments, and child support including setup, notification, answer and file upkeep
- Prepare related internal control reports

Requirements & Skills 10

Frequently asked questions

What is the job description of a payroll assistant?

The job description of a Payroll Assistant typically involves supporting the payroll department or payroll manager in various administrative tasks related to employee compensation and payroll processing. Here is a general outline of the responsibilities and duties of a Payroll Assistant:

Data Entry and Processing: They input and maintain employee data and payroll information accurately and efficiently. This includes entering new employee details, updating employee records, and recording any changes such as salary adjustments, deductions, or benefits.

Payroll Administration: They assist in the administration of the payroll process, which can involve calculating and verifying hours worked, reviewing timesheets, and ensuring compliance with company policies, employment laws, and tax regulations.

Payroll Recordkeeping: They maintain accurate payroll records and files, including timesheets, tax forms, direct deposit authorizations, and other relevant documentation.

Payroll Reconciliation: They assist in reconciling payroll discrepancies by reviewing and resolving any issues related to employee pay, tax withholding, benefits, or deductions.

Payroll Reporting: They help generate and prepare payroll reports, including summaries of earnings, taxes, deductions, and benefits. These reports may be used for internal auditing, financial reporting, or compliance purposes.

Payroll Compliance: They ensure compliance with relevant payroll laws, regulations, and company policies. This may involve staying updated on changes to payroll regulations and communicating these updates to relevant stakeholders.

Employee Inquiries and Support: They respond to employee inquiries regarding payroll matters, such as pay discrepancies, tax withholdings, or benefits. They provide assistance and guidance to employees regarding payroll processes and policies.

Payroll System Maintenance: They assist in the maintenance and improvement of payroll systems and software, ensuring accurate and efficient payroll processing. This may include data entry, system testing, and troubleshooting issues.

Collaboration with HR and Accounting: They collaborate with HR personnel and accounting teams to ensure accurate employee data, timely processing of payroll transactions, and proper recording of payroll-related expenses.

Ad hoc Tasks: They may perform other payroll-related tasks as assigned, such as assisting with year-end payroll processes, preparing payroll-related forms (e.g., W-2s), or participating in payroll-related projects or audits.

It's important to note that the specific responsibilities and duties of a Payroll Assistant can vary depending on the organization's size, industry, and payroll processes. In some cases, a Payroll Assistant may also assist with general accounting tasks or provide support in other HR-related functions.

What are the 5 most important skills and qualities of a payroll assistant?

The role of a Payroll Assistant requires a combination of technical skills and personal qualities to effectively carry out payroll-related tasks and support the payroll department. Here are five important skills and qualities for a Payroll Assistant:

Attention to Detail: A high level of accuracy and attention to detail is crucial in payroll processing. Payroll Assistants need to enter and review data meticulously to ensure accurate employee compensation, tax calculations, deductions, and benefits.

Mathematical and Analytical Skills: Strong mathematical skills are essential to perform payroll calculations accurately. Payroll Assistants should be comfortable with numbers, calculations, and formulas. Additionally, they should possess analytical skills to review payroll reports, identify discrepancies, and resolve any issues.

Confidentiality and Ethics: Handling payroll information requires strict confidentiality and adherence to ethical standards. Payroll Assistants must maintain the privacy and security of employee data, adhere to relevant laws and regulations, and demonstrate a high level of integrity.

Organizational and Time Management Skills: Payroll Assistants often work with multiple deadlines, manage various tasks simultaneously, and maintain accurate payroll records. Good organizational and time management skills help them prioritize tasks, meet deadlines, and handle payroll-related responsibilities efficiently.

Communication and Customer Service: Payroll Assistants interact with employees regarding payroll matters, respond to inquiries, and provide assistance. Effective communication skills, both written and verbal, are essential for explaining payroll policies, answering questions, and resolving issues promptly and courteously. Providing excellent customer service helps build trust and rapport with employees.

While these skills are important for a Payroll Assistant, other qualities such as reliability, adaptability, and willingness to learn and stay updated with payroll regulations can also contribute to success in the role. Additionally, proficiency in payroll software and systems, knowledge of payroll laws and regulations, and attention to compliance requirements specific to the organization's industry are advantageous.

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