Payroll Assistant Job Description
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Under the direction of the Payroll Manager, the Payroll Assistant is responsible for assisting with the day-to-day administration and acting as backup for the entire payroll process. The person occupying this position is expected to assist with processing payroll, assist with reporting, and researching payroll inquiries while maintaining the confidentiality of payroll information and complying with all federal and state legal requirements. The ideal candidate will be self-motivated, hard-working, detail-oriented, and possess a high level of business ethics.
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Job summary 2
The Payroll Assistant ensures accurate and timely processing of payroll updates including new hires, terminations, pay rate and position changes, sick pay, PTO, garnishments, taxes, benefits deductions, and any other additional pay variables.
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We are hiring a Payroll Assistant to perform weekly payroll processing and maintain employee time records. This role requires a positive attitude with a team-driven and proactive mindset.
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The Payroll Assistant position is responsible for supporting the payroll function as well as performing a variety of administrative tasks within the human resources department. This position reports to the Director of Payroll Compliance.
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We're seeking a talented Payroll Assistant. This individual will review and process faculty, part-time faculty, research, graduate and teaching assistant, and student employees' human resources and payroll-related forms; monitor payroll processing and tracking of human resources data; initiate special check requests; review new hire packages, assist employees/Departments with new hire onboarding.
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We are looking for an exceptional Payroll Assistant to join our team. As part of our Production Payroll team, this person will help support operational duties that will provide a seamless experience for our growing creative population. This requires close collaboration & partnership with creative artists, producers, talent acquisitions, hiring managers, human resources, and finance.
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The Payroll Assistant's primary responsibility is to provide essential support to the Payroll Department.
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We are seeking a Payroll Assistant for our office. The selected candidate will work in a shared services payroll organization responsible for processing employees nationwide using SAP Payroll, Timekeeping, and Financial software. The selected candidate must be able to apply Company payroll policy/procedures, multiple regulatory requirements, and system capabilities to the Company’s payroll process and the various problems, inquiries, and special needs arising from departments, employees, and associated outside agencies.
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We are looking for a Payroll Assistant to join our team.
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Frequently asked questions
What is the job description of a payroll assistant?
The job description of a Payroll Assistant typically involves supporting the payroll department or payroll manager in various administrative tasks related to employee compensation and payroll processing. Here is a general outline of the responsibilities and duties of a Payroll Assistant:
Data Entry and Processing: They input and maintain employee data and payroll information accurately and efficiently. This includes entering new employee details, updating employee records, and recording any changes such as salary adjustments, deductions, or benefits.
Payroll Administration: They assist in the administration of the payroll process, which can involve calculating and verifying hours worked, reviewing timesheets, and ensuring compliance with company policies, employment laws, and tax regulations.
Payroll Recordkeeping: They maintain accurate payroll records and files, including timesheets, tax forms, direct deposit authorizations, and other relevant documentation.
Payroll Reconciliation: They assist in reconciling payroll discrepancies by reviewing and resolving any issues related to employee pay, tax withholding, benefits, or deductions.
Payroll Reporting: They help generate and prepare payroll reports, including summaries of earnings, taxes, deductions, and benefits. These reports may be used for internal auditing, financial reporting, or compliance purposes.
Payroll Compliance: They ensure compliance with relevant payroll laws, regulations, and company policies. This may involve staying updated on changes to payroll regulations and communicating these updates to relevant stakeholders.
Employee Inquiries and Support: They respond to employee inquiries regarding payroll matters, such as pay discrepancies, tax withholdings, or benefits. They provide assistance and guidance to employees regarding payroll processes and policies.
Payroll System Maintenance: They assist in the maintenance and improvement of payroll systems and software, ensuring accurate and efficient payroll processing. This may include data entry, system testing, and troubleshooting issues.
Collaboration with HR and Accounting: They collaborate with HR personnel and accounting teams to ensure accurate employee data, timely processing of payroll transactions, and proper recording of payroll-related expenses.
Ad hoc Tasks: They may perform other payroll-related tasks as assigned, such as assisting with year-end payroll processes, preparing payroll-related forms (e.g., W-2s), or participating in payroll-related projects or audits.
It's important to note that the specific responsibilities and duties of a Payroll Assistant can vary depending on the organization's size, industry, and payroll processes. In some cases, a Payroll Assistant may also assist with general accounting tasks or provide support in other HR-related functions.
What are the 5 most important skills and qualities of a payroll assistant?
The role of a Payroll Assistant requires a combination of technical skills and personal qualities to effectively carry out payroll-related tasks and support the payroll department. Here are five important skills and qualities for a Payroll Assistant:
Attention to Detail: A high level of accuracy and attention to detail is crucial in payroll processing. Payroll Assistants need to enter and review data meticulously to ensure accurate employee compensation, tax calculations, deductions, and benefits.
Mathematical and Analytical Skills: Strong mathematical skills are essential to perform payroll calculations accurately. Payroll Assistants should be comfortable with numbers, calculations, and formulas. Additionally, they should possess analytical skills to review payroll reports, identify discrepancies, and resolve any issues.
Confidentiality and Ethics: Handling payroll information requires strict confidentiality and adherence to ethical standards. Payroll Assistants must maintain the privacy and security of employee data, adhere to relevant laws and regulations, and demonstrate a high level of integrity.
Organizational and Time Management Skills: Payroll Assistants often work with multiple deadlines, manage various tasks simultaneously, and maintain accurate payroll records. Good organizational and time management skills help them prioritize tasks, meet deadlines, and handle payroll-related responsibilities efficiently.
Communication and Customer Service: Payroll Assistants interact with employees regarding payroll matters, respond to inquiries, and provide assistance. Effective communication skills, both written and verbal, are essential for explaining payroll policies, answering questions, and resolving issues promptly and courteously. Providing excellent customer service helps build trust and rapport with employees.
While these skills are important for a Payroll Assistant, other qualities such as reliability, adaptability, and willingness to learn and stay updated with payroll regulations can also contribute to success in the role. Additionally, proficiency in payroll software and systems, knowledge of payroll laws and regulations, and attention to compliance requirements specific to the organization's industry are advantageous.