Document Control Specialist Job Description
Job summary 1
We're hiring a Document Control Specialist. This position may be required one to report to a field site depending on client requirements. The individual we seek should be skilled in the use of Project Management Information System and Microsoft Office applications to complete their day-to-day tasks. They should be able to communicate well with a large team to coordinate and complete multiple responsibilities on a deadline.
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We are currently looking for a Document Control Specialist. This position will provide construction management support services for public works projects. This is an outstanding opportunity to bring your specialized project management expertise to an industry-leading team.
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As a Document Control Specialist, you will have the opportunity to tap into your curiosity and collaborate with some of the most innovative and diverse people around the world.
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We have an exciting opportunity for a Document Control Specialist. The successful candidate will provide program coordination, maintain program schedules, research and analyzes program issues, recommend solutions and coordinate appropriate resources as needed.
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The Document Control Specialist manages the electronic check-in/-out, processing, distribution, and upload of site documents for the site utilizing PDOCS, the Document Management System. This role manages updates, changes, and deletions of site-controlled documents utilized in the production environment; including but not limited to standard operating procedures, templates, work instructions, and placards. The Document Control Specialist is responsible for tracking each update through the approval and implementation of each document to meet its timeline utilizing a spreadsheet. The Document Control Specialist also provides support to site SMEs/document owners on the change order process.
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The Document Control Specialist prepares and maintains documentation about programming, systems operation, and user documentation. You will translate business specifications into user documentation. You will plan, write, and maintain systems and user support documentation efforts. You will communicate with management and various team leaders and members to ensure the flow of information is accurate and effective.
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We're seeking a Document Control Specialist. Producing quality and professional documents is core to Company’s success. This position is responsible for ensuring that all work products delivered to the client are quality documents, adhere to the company templates, and are free of typos and grammatical errors. The Document Specialist also supports the overall Company quality control process.
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The Document Control Specialist is responsible for implementing the document and change control process and providing document support for development change orders and other company documentation. Provide continuous and rigorous assessment of Quality activities and documentation to assure compliance.
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Job summary 9
The Document Control Specialist is responsible for executing the change control processes to ensure standardization, accuracy, and completeness of documents before release. Represents Quality Assurance (QA) and interacts with cross-functional departments to provide quality system guidance. They are responsible for maintaining Master Control and performing tasks related to continuous improvement of this document control system Stakeholders in the development, implementation, and continued improvement of quality systems within the QA department.
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The Document Control Specialist ensures that company quality system documentation (e.g., policies, procedures, work instructions, forms, records, etc.) is adequately approved, controlled, and maintained. Additionally, the Document Control Specialist proposes and implements improvements to document control systems.
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Frequently asked questions
What are 10 things document control specialists do?
Document control specialists are responsible for managing the creation, storage, retrieval, and distribution of documents within an organization. Their duties may vary depending on the organization and the industry they work in. However, here are ten common things that document control specialists do:
Develop and Maintain Document Management Systems: Document control specialists design, implement and maintain document management systems that ensure the security and accessibility of documents.
Manage Document Reviews and Approvals: Document control specialists oversee document reviews and approvals to ensure that documents are accurate and up-to-date.
Establish Document Control Processes: They establish procedures and workflows for the creation, approval, storage, and distribution of documents.
Monitor Document Compliance: Document control specialists monitor document compliance to ensure that documents are meeting regulatory, legal, and quality standards.
Provide Training and Support: They provide training and support to staff members on document control processes and procedures.
Audit and Inspect Documents: Document control specialists perform audits and inspections to ensure that documents are accurate, up-to-date, and properly filed.
Maintain Document Records: They maintain document records, including archiving and purging documents according to company policies.
Manage Electronic Documents: They manage electronic documents, including email correspondence, PDF files, and other digital documents.
Coordinate Document Retrieval: Document control specialists coordinate the retrieval of documents for internal and external stakeholders.
Collaborate with Cross-functional Teams: They collaborate with cross-functional teams, including quality assurance, regulatory affairs, and project management, to ensure that document control processes meet organizational needs.
Overall, document control specialists play a critical role in ensuring that documents are properly managed, stored, and retrieved. They require a range of skills, including attention to detail, organizational skills, project management skills, and strong communication skills.
What are document control specialist skills?
A document control specialist requires a range of technical, analytical, and interpersonal skills to be successful in their role. Some of the key skills that a document control specialist needs are:
Attention to Detail: Document control specialists need to have excellent attention to detail to ensure that documents are accurate, complete, and properly filed.
Technical Skills: They should have a good understanding of document management systems and software, as well as proficiency in Microsoft Office applications, such as Word and Excel.
Organizational Skills: Document control specialists need to have strong organizational skills to manage documents efficiently, including creating and maintaining document filing systems.
Analytical Skills: They should be able to analyze complex information and data to identify issues, trends, and opportunities for improvement.
Communication Skills: They should have excellent communication skills to collaborate effectively with cross-functional teams, including quality assurance, regulatory affairs, and project management.
Project Management Skills: They should have strong project management skills to manage projects effectively, including developing project plans, setting timelines, and budgets, and monitoring progress.
Compliance Knowledge: They should have a good understanding of regulatory, legal, and quality requirements related to document control.
Problem-Solving Skills: They should be able to identify problems and develop innovative solutions to improve document control processes.
Adaptability: They should be adaptable and able to work in a fast-paced environment, managing multiple projects simultaneously, and adjusting to changing priorities.
Overall, a successful document control specialist needs a blend of technical, analytical, and interpersonal skills to manage documents effectively and ensure compliance with regulatory and quality standards.
