Unit Secretary S Job Description template and pdf with duties [2024]

Job summary 1

The Unit Secretary is responsible to assemble, process, and maintain medical records of all patients on nursing unit. The Unit Secretary provides a welcoming and helpful resource for patients and family members.

Duties & Responsibilities 1

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Requirements & Skills 1

Computer proficiency required.
Medical Terminology preferred.
- High School graduate or equivalent required.
- Previous experience in an acute care hospital setting preferred.
- Completion of a Health Unit Coordinator Course preferred.

Job summary 2

The Unit Secretary performs a variety of clerical activities necessary for the efficient functioning of patient care unit and related duties.

Duties & Responsibilities 2

Serves as unit receptionist, directs patients, visitors and others. Answers telephone and intercom. Takes and relays messages. Refers unusual or questionable situations to supervisor or others.
Uses pneumatic tube system, dumb waiter, and receives and transmits messages. Arranges for specimen transport.
- Transcribes physician orders. Enters orders into entry system according to standard procedure. Utilizes down time procedures when indicated.
- Duplicates reports, mails and distributes same. Prepares and maintains patient charts and kardexes. Assembles medical records. Files reports and other documents such as laboratory and radiology reports and other information in appropriate part of medical records. Charts temperatures, pulses, blood pressures, weights and respiration. Prepares diet sheets. Ensures completeness of charts and chart documents. Collates medical records according to standard procedure. Assists physician or others in procuring medical records.
- Schedules patients for consults and diagnostic and therapeutic services. Ensure appropriate transportation to scheduled appointments utilizing services of ancillary departments. Ensures preparation of charts, rooms, ambulances and other services as required or directed.

Requirements & Skills 2

Equivalent to high school plus additional specialized training.
- Knowledge of a variety of office procedures, operation of office equipment such as computer.
- Ability to handle multiple priorities and effective communication.
- 3 to 12 months experience.

Job summary 3

The Unit Secretary performs secretarial, clerical and receptionist support duties necessary for the operations of a patient care unit. These functions are performed in accordance with all applicable laws and regulations Hospital philosophy, policies, procedures and standards.

Duties & Responsibilities 3

Requirements & Skills 3

Job summary 4

The Unit Secretary performs secretarial duties using specific knowledge of medical terminology and hospital, clinic, or laboratory procedures. Duties may include scheduling appointments, billing patients, and compiling and recording medical charts, reports, and correspondence.

Duties & Responsibilities 4

Coordinates assigned unit activities
Manages patient records (e.g. Assembles patient records, Files patient information, etc.)
Processes physician orders (e.g. Transcribes physician's orders, flags charts appropriately, enters orders into computer)
- Coordinates the safe transport of patients and other items as directed
- Accepts responsibility for further developing professional learning needs
- May perform other duties upon request

Requirements & Skills 4

High School Diploma/General Educational Development (GED)
Lifting, moving and loading 30 to 50 pounds
Alternate shift schedules (day, evening, nights, weekends)

Job summary 5

The Unit Secretary will be responsible for ensuring the Medical/Surgical nursing unit runs efficiently.

Duties & Responsibilities 5

Responsible for providing secretarial support for all employees within an assigned nursing unit
Demonstrate positive interpersonal relationships with patients, visitors, other hospital departments and unit staff
Coordinate with Care Management concerning admissions, transfers and discharges and notifies hospitalist if needed
Maintain and updates patients' records for a given unit
Perform a variety of general clerical and non-clinical patient duties, facilitates communication
Expedite interdepartmental services and complies and keeps records required on the nursing unit
- Assist the nursing staff in coordinating the activity of the unit
- Assist with patient care/quality assurance audits
- Performa any and all other duties as assigned

Requirements & Skills 5

High School Diploma or G.E.D. Equivalency
Minimum of 1 year working as a Unit Secretary in an acute care hospital preferred
Strong office skills as well as interpersonal skills will be considered

Job summary 6

The Unit Secretary acts as the primary clerical resource for the unit.

Duties & Responsibilities 6

Requirements & Skills 6

Minimum of a High school degree or equivalent required.
Previous clerical experience.
Previous experience as a Unit Secretary in a hospital setting preferred.
Strong customer service skills required.
- Familiarity with medical terminology.
- Computer literacy is preferred.
- Ability to perform work that requires frequent standing, bending, reaching and some lifting.

Job summary 7

The Unit Secretary Coordinates the non-clinical functions of the unit and performs clerical duties utilizing resources available. Actively supports the Hospitals and the departments quality goals and service excellence principles.

Duties & Responsibilities 7

Requirements & Skills 7

High school diploma or equivalent required. 1 year of previous general office experience preferred.
Provides excellent communication and customer service to all individuals whether on the phone or on the unit by maintaining core competencies of innovation, teamwork, and service.
- Knowledge of Electronic Medical Record preferred.
- Microsoft Office knowledge preferred i.e., Outlook
- Ability to prioritize needs of the unit under busy conditions without supervision.

Job summary 8

As a Unit Secretary in our department, you will act as the primary secretarial resource for the Nurse and the nursing staff on the unit. You will assist in ordering supplies and other assigned duties. You will direct communications within the nursing unit and enter patient information in the patient’s electronic medical record.

Duties & Responsibilities 8

You must greet and direct visitors at the nurses’ station in a friendly and prompt manner.
Your primary function is to assist the Charge Registered Nurse by coordinating non-clinical activities on the nursing unit.
- You are responsible for sending faxes, making copies, and ordering supplies for the unit.
- You are responsible for organizing and taking apart a patient’s chart upon admission and discharge.
- You are responsible for initiating the processing of physician’s orders and managing information flow among nursing staff, physicians, ancillary departments, patients and other unit guests.

Requirements & Skills 8

A high school diploma is required, AS Degree preferred.
A current American Heart Association (AHA) or American Red Cross Basic Life Support (BLS) Health Care Provider is required.
1 or more years of experience is preferred.

Job summary 9

A Unit Secretary assists in planning, organization, and implementation of the activities occurring at the nursing station by performing clerical duties and maintaining the physical environment of the area.

Duties & Responsibilities 9

Requirements & Skills 9

High School Graduate or Equivalent preferred
- Basic computer skills preferred
- Knowledge of basic medical terminology preferred
- After orientation must demonstrate competence in the unit secretary clerical skills and knowledge required of the position

Job summary 10

Under the general supervision of the Nurse Manager, Unit Secretary performs a variety of clerical and administrative support duties. Coordinates and documents flow of patient activity and information from admission into the unit through discharge or transfer from the unit.

Duties & Responsibilities 10

Requirements & Skills 10

Equivalent to a high school diploma.
Computer skill level proficient to enter and maintain patient data and print required reports.
Knowledge of medical terminology preferred.
- Ability to organize prioritize and perform multiple tasks expeditiously.
- Speaks reads and writes English clearly.
- Six months clerical experience in health care environment strongly preferred.

Unit Secretary S Job Description

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Unit Secretary S Job Description

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