Document Controller Job Description
Job summary 1
We are currently recruiting for a Document Controller. The successful candidate will be responsible for controlling, tracking, and distribution of electronic engineering documents for capital projects as well as cost, schedule, and progress reporting to the Project Manager. Other responsibilities include technical editing, advanced-level word processing, and project document formatting.
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Job summary 2
We have an immediate opening for Document Controller with a desire to work on creating innovative, practical solutions to various projects that would support our Utilities Infrastructure division. In this role, you will: manage all job-related activities for a small project, or a subtask of a larger project, in accordance with the project schedule. This includes directing and coordinating subcontractor activities in accordance with project/client procedures, the scope of work, and contract specifications. Serves as the primary point of contact with the client for all site activities related to assigned area(s) of responsibility.
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We are currently initiating a search for a Full Time-Document Controller for our office. They will be involved in projects with our Project Controls Team and be a part of a growing organization that meets our client’s objectives and solves their challenges.
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The Document Controller will have three main responsibilities: They will make sure arriving retention documentation is filled out and compliant, they will file the document in the appropriate location, and they will assist in documentation storage and filing for older documents. The candidate will also assist in pulling the necessary documents as requested by other members of the team.
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The Document Controller will be responsible for controlling access requests for information technology systems including automation and lab systems. The candidate must be able to function efficiently in a team environment.
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We are looking for a meticulous, process-driven achiever to join us as our Document Controller. This position is responsible for typing, reviewing, and updating process documents, archiving old forms/files, and ensuring all team members have access to necessary documentation. To be successful in this role, you should have previous experience reviewing technical documents along with the ability to spot errors.
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As the Document Controller, you will be responsible for conducting document control and recording management duties for the EDMS Project as well as business-as-usual activities. You will complete quality reviews and metadata checks on existing documentation, in preparation for migration activities.
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Job summary 8
We're now hiring a Document Controller for our medical device manufacturing site. The Document Controller is a member of the Quality department. S/he will liaise with all departments to provide the necessary document control and change management service in accordance with documented procedures.
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Job summary 9
We are looking for a Document Controller to prepare, manage and file documents for our projects.
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We're looking for a Document Controller.
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Frequently asked questions
What are the document controller duties and responsibilities?
A document controller is responsible for maintaining accurate and up-to-date records of all documents related to a project or organization. Their duties and responsibilities may include:
Maintaining a centralized document management system: This includes setting up and organizing a document management system, such as a document control software, to store, track, and manage all project-related documents.
Reviewing and verifying documents: This includes reviewing all documents for accuracy, completeness, and compliance with project standards and guidelines, and ensuring that they are properly labeled, indexed, and filed.
Distributing and tracking documents: This includes distributing documents to the appropriate parties, such as project team members, stakeholders, and clients, and tracking their receipt and review.
Managing document revisions: This includes managing and controlling document revisions, such as maintaining a revision history and ensuring that all revisions are properly approved and documented.
Managing document access: This includes controlling access to documents, such as setting permissions and establishing security protocols to ensure that only authorized parties have access to sensitive or confidential information.
Archiving and disposing of documents: This includes archiving and disposing of documents, such as retaining documents for a specified period of time, in compliance with company and legal requirements.
Communicating with project teams: This includes communicating with project teams and stakeholders to ensure that all documents are accurate, up-to-date, and readily available as needed.
Keeping up-to-date with industry standards: This includes staying up-to-date with industry standards and best practices for document management and implementing them as appropriate.
Providing support and training: This includes providing support and training to project team members on the use of the document management system, and troubleshooting any issues that may arise.
In summary, a document controller is responsible for maintaining accurate and up-to-date records of all documents related to a project or organization, by managing a centralized document management system, reviewing and verifying documents, managing document revisions, controlling access to documents, archiving and disposing of documents, communicating with project teams, keeping up-to-date with industry standards and providing support and training when needed.
What are the skills of a document controller?
A document controller should have a combination of technical and soft skills to be successful in their role. Some of the key skills of a document controller include:
Strong organizational skills: A document controller should be able to effectively plan and organize the various tasks and responsibilities required to manage documents, including creating and maintaining a centralized document management system, reviewing and verifying documents, and archiving and disposing of documents.
Strong attention to detail: A document controller should have a keen attention to detail and be able to spot errors and inconsistencies in documents, ensuring that all documents are accurate, complete, and compliant with project standards and guidelines.
Strong communication skills: A document controller should be able to communicate effectively with project teams, stakeholders, and clients, both verbally and in writing, to ensure that all documents are accurate, up-to-date, and readily available as needed.
Strong IT skills: A document controller should be proficient in using computer software and technology, such as document management systems, databases, and office productivity software.
Strong problem-solving and analytical skills: A document controller should have the ability to troubleshoot and debug problems, and be able to analyze and interpret data to identify areas for improvement.
Strong knowledge of industry standards: A document controller should have knowledge of industry standards and best practices for document management, and be able to implement them as appropriate.
Strong time management skills: A document controller should be able to manage their time effectively and meet deadlines, even when dealing with multiple tasks and projects at the same time.
Strong interpersonal skills: A document controller should be able to build and maintain positive relationships with team members, stakeholders, and clients.
Flexibility: A document controller should be adaptable and able to work in a fast-paced environment with changing priorities.
Experience with version control systems: A document controller should be familiar with version control systems such as Git, SVN, and Mercurial.
In summary, a document controller should have strong organizational, attention to detail, communication, IT, problem-solving, industry knowledge, time management and interpersonal skills. They should be able to work in a fast-paced environment and be familiar with version control systems.
