Office Coordinator Job Description

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Office Coordinator Job Description

Job descriptions
Administration and Office Support

Job summary 1

The Office Coordinator is a key member of the service team as this individual is typically the first person that callers and visitors encounter. The Office Coordinator is a cross-functional position, performing several important administrative and office management tasks, and interacting with the public and with all departments in the company. The successful candidate will manage the position confidently and competently and be the glue that keeps our organization running well.

Duties & Responsibilities 1

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Perform general office functions: reception, phones, supply orders, mailings, etc., and managing the vendors and office equipment to support such functions;
Support each department’s administrative functions, including printing, preparing, and filing documents;
- Responsible for bookkeeping functions including managing accounts receivables, invoicing, payroll;
- Assisting General Manager and Owner with tasks and special projects;
- Crosstrain on all departmental responsibilities to be ready to assist during peak times and augment team resources as needed;

Requirements & Skills 1

Excellent common sense: the ability to intuitively understand the relationship between tactical actions and strategic importance;
Excellent communication skills: the ability to use verbal, written, listening, and retention skills to accomplish tasks and instruct others;
Excellent problem-solving skills: to effectively combine great communication skills with analysis, curiosity, creativity, and intuition;
A strong customer service orientation, driven by an ability to empathize with our clients, their families, and our CAREGiver employees;
Strong work ethic;
- Excellent attention to detail, thorough, and effective follow-through;
- A strong and confident character, demonstrating integrity through leadership and actions;
- An intuitive understanding of technology and ability to learn new software applications quickly.

Job summary 2

Office team is seeking an efficient, friendly Office Coordinator. Strong verbal communication skills and the ability to work in a fast-paced environment are essential for this role.

Duties & Responsibilities 2

Supporting the office/facility manager in various administrative duties, including facility and general maintenance services
Answering/directing all incoming phone calls
Greeting guests and employees
Assisting with the setting up and rescheduling of appointments, while maintaining the office calendar
Tracking office supply inventory and placing orders when needed
Overseeing the inbound/outbound delivery of mail and packages
- Using and maintaining office equipment, including printers, scanners, fax machines, and mail machines
- Assisting with office projects such as mailings, data entry, and word processing
- Other office projects as requested

Requirements & Skills 2

1+ years of working in an office or customer-service environment
- Strong verbal and written communication skills
- Intermediate Microsoft Word, Excel, and Outlook skills
- Fast, accurate data entry

Job summary 3

The Office Coordinator is expected to be the face and voice of the office by making a great first impression on the phone and greeting office visitors. The Office Coordinator must be able to perform duties in a fast-paced environment with a sense of urgency all while providing clients and colleagues with a world-class client service experience.

Duties & Responsibilities 3

Answer incoming calls in a friendly, professional, compassionate, empathetic, and knowledgeable manner.
Be the primary source of administrative support such as writing letters, pulling/compiling reports, maintaining client & employee documentation, running errands, creating PowerPoint presentations, faxes, voicemails, etc.
Be the primary go-to for technical troubleshooting.
Nurture client loyalty.
Follow up and communicate issues with a sense of ownership and urgency to ensure problems are resolved.
Recognize opportunities to increase service hours to enhance and/or increase quality care and inform colleagues as needed.
- Coordinate and schedule interviews. May also assist with applicant phone screens.
- Conduct reference checks.
- Maintain regular attendance at the office to execute job responsibilities

Requirements & Skills 3

High school diploma or the equivalent
Three years of related business experience or an equivalent combination of education and work experience may be considered
Must possess a valid driver’s license
Must pass a background check and drug test
Must have excellent oral and written communication skills and the ability to listen effectively
- Must have the ability to work independently, take initiative, maintain the confidentiality of the information, and meet deadlines
- Must have excellent computer skills (MSFT Office Suite etc.)
- Must have a strong attention to detail

Job summary 4

The Office Coordinator is primarily responsible for being the first welcoming and caring impression to our clients, employees, and visitors. Responsible for clerical duties and personnel duties. He/she consistently demonstrates excellent customer service with clients and employees.

Duties & Responsibilities 4

Answer telephone.
Operate paging/telephone system as required. Provide computer support and data entry as needed.
Receives guests and others in a courteous, polite, and warm manner.
Ensures that office personnel and field staff are adhering to the established Policies and Procedures and Employee Handbook.
Assists with the maintenance of personnel files.
Receives and follows instructions from supervisor as outlined in established policies and procedures.
- Demonstrates awareness of fiscal management in supply/equipment management.
- May provide clerical and administrative support to the various departments.
- Perform other duties as requires.

Requirements & Skills 4

Job summary 5

We are in search of an experienced Office Coordinator with an eye for detail and a passion for excellent customer service.

Duties & Responsibilities 5

Requirements & Skills 5

Certificate in Business Administration
- 3-4 years of experience in a similar role
- Proficiency in MS Office, with exceptional knowledge of Excel and PowerPoint
- Previous experience in office

Job summary 6

As the Office Coordinator, you will be the first point of contact for many guests, clients, visiting employees, and vendors who come through the office every day. Do you enjoy conversing with others? Do you have strong organizational skills? If you answered yes to any of the above questions, this could be a great opportunity for you!

Duties & Responsibilities 6

Greet guests, interviewees, corporate visitors, internal employees, and vendors with a warm and welcoming demeanor at the front desk
Answer a high volume of incoming calls and transfer calls to internal departments and employees
Maintain the office space
Set up meeting rooms and manage the conference room schedule
- Provide advice and recommendations on local attractions/restaurants to take out-of-town guests to feel welcome
- Order catering as needed
- Assist internal departments with various projects

Requirements & Skills 6

At least 1-2 years of reception or administrative experience working in a fast-paced environment
Proficient with MS Office
- Exceptional customer service skills
- Professional demeanor and appearance
- Desire to grow your career at a rapid pace

Job summary 7

The Office Coordinator coordinates a full range of office activities, specialized clerical support, and projects, assisting in planning, organizing, implementing, and accomplishing department day-to-day functions and goals. The Office Coordinator position requires a broad working knowledge of departmental, facility, and industry practices, policies, programs, and values. May coordinate or lead the work of other employees. Our ideal candidate will be flexible/adaptable and thrive in a fast-paced environment. This candidate is comfortable with a mix of traditional administrative duties but would also be capable of/willing to operate as an extension of the leadership team and could "pinch hit" for leadership when necessary (e.g. can sit in on a call, meeting, etc.).

Duties & Responsibilities 7

Assists the department director or multiple managers in planning, organizing, implementing, and accomplishing department day-to-day operations and goals that relieve and assist the leaders of the routine projects or advanced administrative duties. Identifies improvements to be implemented in processes, office organization, and workflow.
Coordinates and may perform a full range of clerical functions, including receptionist duties, customer service duties, mail distribution, calendars, meeting management, preparing documents, etc.
- Maintains complete knowledge of office procedures and logistics associated with the assigned role. Takes ownership of and oversees all administrative functions including delegating assignments and ensuring work is completed. Ensures that office procedures and policies are followed.
- Assists with staff orientation and training and may collaborate with supervisors in performance evaluations, or the coordination of assignments for support staff. Coordinates day-to-day operations of other staff or activities including managing processes, scheduling, and workflow to maximize productivity and to develop skills of the team. May oversee the effective management of human resource programs for other staff. Identifies staffing needs and may be responsible to coordinate recruiting, hiring, retention, and scheduling for office staff.
- May assist with developing the administrative budget. Tracks expenditures and monitors financial reports to provide leaders with accurate information to ensure the sound financial operation of administrative functions. Prepares analyses of information or data.

Requirements & Skills 7

Four years of experience using advanced computer skills. Examples are complex formatting, mail merges, formulas, creating charts and graphs, data manipulation, creating and running reports, creating presentations, and using multimedia content. An expert computer user with experience troubleshooting and teaching others.
Four years of experience in an office setting or working in a clerical position with customer service, keyboarding, and data entry responsibilities.
- One year of experience with leadership responsibilities including coordinating the work of others and providing training to others on their job duties.
- Four years of experience coordinating projects.
- Demonstrated interpersonal verbal and written communication skills including being proficient in spelling, punctuation, grammar, and other English language skills.

Job summary 8

The Office Coordinator oversees administrative duties in an office and ensures that the office operates efficiently and smoothly. Their responsibilities generally include duties like greeting visitors, managing office supplies, overseeing other administrative staff, owning budgets, and supporting staff with administrative tasks like scheduling meetings.

Duties & Responsibilities 8

Requirements & Skills 8

2-5 years of work experience in an administrative/office management role
Must have exceptional attention to detail
Strong organizational and time management skills, and ability to prioritize
Must be a self-starter and driven
- Excellent communication and interpersonal skills
- Strong problem-solving skills and analytical abilities
- Must be proficient with Microsoft Office

Job summary 9

We are seeking a highly motivated Office Coordinator. You will be responsible for delivering our first impression and supporting the creation of exceptional experiences for our people and guest. This is a fantastic opportunity for an experienced, well-organized coordinator with a passion for exceeding expectations. If you thrive in an exciting and evolving environment, you'll play a critical part in scaling our business.

Duties & Responsibilities 9

Requirements & Skills 9

Job summary 10

We are seeking an Office Coordinator to join our team.

Duties & Responsibilities 10

Requirements & Skills 10

1+ years as an Office Coordinator or equivalent administrative experience
MS Office Suite - intermediate proficiency
Ability to communicate with all levels of a diverse organization
Organizational skills
- Flexibility
- Attention to detail
- Bilingual in English and Spanish required

Frequently asked questions

What is the role of an office coordinator?

An office coordinator is responsible for overseeing the day-to-day operations of an office or department. Their role is to ensure that the office runs smoothly and efficiently. Some of the key responsibilities of an office coordinator include:

Managing office supplies: An office coordinator is responsible for ordering and maintaining office supplies, such as stationery, equipment, and other materials.

Managing the office environment: They are responsible for maintaining a clean and organized office space, ensuring that it is comfortable and safe for employees and visitors.

Coordinating meetings and events: An office coordinator may be responsible for scheduling and coordinating meetings, events, and other activities.

Managing office technology: They ensure that office equipment, such as computers, printers, and phones, are working correctly and coordinate with the IT department when necessary.

Managing budgets: An office coordinator may be responsible for managing the office's budget, including tracking expenses and ensuring that costs stay within budget.

Coordinating office personnel: An office coordinator may assist in the hiring process, including posting job openings, screening resumes, and scheduling interviews.

Communicating with employees: They may be responsible for communicating important information to employees, such as policy changes or upcoming events.

Providing administrative support: An office coordinator may be responsible for providing administrative support to senior management, such as scheduling appointments, making travel arrangements, and preparing reports.

Overall, an office coordinator plays a critical role in the smooth operation of an office or department, ensuring that employees have the resources and support they need to be productive and successful.

What are the key skills of office coordinator?

The key skills for an office coordinator can vary depending on the specific requirements of the job and the industry, but some of the essential skills that an office coordinator should possess include:

Organizational skills: An office coordinator should be highly organized and able to manage multiple tasks simultaneously while keeping track of deadlines, schedules, and priorities.

Communication skills: Effective communication skills, both written and verbal, are essential for an office coordinators, as they need to interact with employees, vendors, and clients regularly.

Time management skills: An office coordinator should be able to manage their time efficiently and prioritize tasks based on their importance and urgency.

Attention to detail: An office coordinator needs to have a high level of attention to detail to ensure that tasks are completed accurately and thoroughly.

Problem-solving skills: An office coordinator should have strong problem-solving skills to address issues that arise, make decisions, and develop solutions that meet the needs of the organization.

Technology skills: An office coordinator should be proficient in using various software applications and other digital tools, such as Microsoft Office, email, and other productivity tools.

Teamwork skills: An office coordinator should be able to work effectively with others, collaborate with team members, and build positive relationships with stakeholders.

Customer service skills: An office coordinator should be able to provide excellent customer service to clients and other stakeholders.

Adaptability: An office coordinator should be adaptable and able to adjust to changing situations and priorities.

Budget management skills: An office coordinator should have a basic understanding of budget management to track expenses, stay within budget, and identify cost-saving opportunities.

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Frequently asked questions

What is the role of an office coordinator?

What are the key skills of office coordinator?

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Office Coordinator Job Description

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Frequently asked questions

What is the role of an office coordinator?

What are the key skills of office coordinator?

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