Staffing Specialist Job Description template and pdf with duties [2024]

Job summary 1

We are currently looking for a Staffing Specialist. This position will be supporting an HHS client with a variety of needs including personnel management, staff planning, development of position descriptions, hiring, and onboarding support.

Duties & Responsibilities 1

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Requirements & Skills 1

Requires a Bachelor’s degree with 4-8 years of staffing experience
Expert-level Microsoft Office and Adobe Acrobat skills.
Experience with the Enterprise Human Resources and Payroll (EHRP)/Capital HR system
Experience with Human Resources Employment Processing System (HREPS)
Bachelor’s degree; 4-6 years staffing experience
Experience in building recruitment packages
- Experience with the Enterprise Human Resources and Payroll (EHRP)/Capital HR system
- Experience with Human Resources Employment Processing System (HREPS)
- Expert level Microsoft Office and Adobe Acrobat skills

Job summary 2

We are seeking Staffing Specialists to assist the Health and Human Services (HHS) Assistant Secretary for Preparedness and Response (ASPR) with identifying, screening, and providing recommendations associated with the selection and hiring of federal employees.

Duties & Responsibilities 2

Requirements & Skills 2

Bachelors Degree
4+ years of staffing experience
Experience in relevant Applicant Tracking System (ATS) programs and MS Office

Job summary 3

As a Staffing Specialist, you will work in collaboration with department leadership and/or other staff as appropriate. Working knowledge of established policies and procedures is crucial in this role; exceptions are referred to the manager/designee or director as appropriate.

Duties & Responsibilities 3

The Staffing Specialist supports and coordinates the staffing for assigned patient care units in collaboration with department leadership and/or other staff as appropriate; assigns float staff to adjust for sickness, absences, and census.
The Staffing Specialist maintains a high level of accuracy and strong critical thinking skills while supporting multiple areas in a high-volume, fast-paced work environment.
The Staffing Specialist maintains a working knowledge of established policies and procedures in performing this role; exceptions are referred to the manager/designee or director as appropriate.

Requirements & Skills 3

Job summary 4

We are seeking an experienced Staffing Specialist for an onsite position. This position is long-term and offers competitive benefits such as a 401K employer match with no vesting waiting period, a variety of health/dental plans to choose from, paid time off, and paid holidays.

Duties & Responsibilities 4

Supports federal staff with the Interview of applicants; recommends employment to federal staff; plans to advertise; plans manpower requirements; provides employment information to applicants; assists with internal transfers.
- Sources and prescreens candidates under Federal supervision assists managers with reference checks, develops competitive job offers, and tracks candidates in the applicant tracking system.
- Arranges interviews for federal staff to recruit prospective employees and refers job applicants to specific job openings.
- Sources candidates and develops networks for federal staff to ensure a constant flow of qualified candidates using web-based tools, agencies, and recruiting contractors.

Requirements & Skills 4

US Citizenship is required.
Bachelor’s degree is required
- A minimum of 4-6 years of staffing experience
- Experience with relevant ATS programs and MS Office
- Experience and comfort with professional phone conversations

Job summary 5

The Staffing Specialist provides staffing coordination along with technical and administrative support to the float pool manager, supervisors, regional managers, and staff. This includes staffing, scheduling, maintaining databases, monitoring staff time and attendance, and assisting with research, data compilation, hiring trend analysis, FTE budget to actual tracking and resolution of a variety of human resource issues. Maintains and supports a culture of compliance, ethics, and integrity. Maintains knowledge of policies and procedures and performs by the Principles of Responsibilities and applicable regulatory requirements, external laws, and accreditation standards. Appropriately reports observed fraud or abuse.

Duties & Responsibilities 5

Prepares, posts, and adjusts schedules to ensure that all positions are filled cost-effectively while following all applicable labor contracts and HR policies. Collaborates daily with staff and supervisors to meet regional staffing needs. Interacts with internal and external customers to meet the staffing needs of the region.
Assists management in maintaining staffing patterns with budgetary constraints. Identifies trends by tracking and analyzing data. Refers to problems to the appropriate decision-maker and/or makes recommendations for needed overage or problem resolution. Coordinates vacation approval/denial and annual vacation requests following all applicable labor contracts and HR policies. Manages time cards and attendance for all float pool employees. Coordinates enhancements to the scheduling tool working with the vendor to develop proposals for changes to better manage the system effectively and efficiently. One link reporting and monitoring. Maintains databases used to enter daily work projections/outcomes.
- On-boarding of all staff. Ensures all staff is compliant with required testing and competencies.
- Demonstrates service behaviors and principles defined by the Service Quality Credo, the Mission as well as specific departmental/organizational initiatives. Demonstrates the knowledge, skills, abilities, and behaviors necessary to provide superior and culturally sensitive service to each other, to our members, and purchases, contracted providers, and vendors.
- Performs other duties as assigned.

Requirements & Skills 5

Minimum four (4) years of administrative and technical experience involving public contact and problem resolution OR two (2) years of related college courses plus two (2) years equivalent experience
Minimum one (1) year of experience as a lead, project coordinator, office supervisor, administrative assistant, or another closely related job that involves coordinating the work of others.
High School Diploma or General Education Development (GED) required.
Demonstrates ability to resolve scheduling for multiple departments, locations, and employees.
Demonstrates ability to multitask with attention to detail and be held accountable for critical staffing coverage decisions.
- Proficiency using various PC software packages including spreadsheet, word processing, and database applications.
- Demonstrates proficiency in most of the following areas: word processing, basic spreadsheet calculations, report generation, creation/maintenance of databases, and composition of broad-scope correspondence.
- Demonstrated ability to plan, organize and prioritize work assignments.

Job summary 6

We are searching for a Staffing Specialist! We are looking to add a talented and energetic individual that thrives working in a fast pace environment. As the Staffing Specialist, your primary responsibility is to review, pre-screen, and help hire frontline candidates for our operations teams. You will work in the Recruiting department, and report to the Staffing Solutions Manager.

Duties & Responsibilities 6

Requirements & Skills 6

Associate’s degree from a College or University or six months to one-year related experience and or training; or equivalent combination of education and experience

Job summary 7

We are seeking a full-time Staffing Specialist for our technical recruitment team at our office. As a Staffing Specialist, you’ll manage all aspects of non-exempt recruitment for Engineering, Information Technology, and other assigned departments including coordinating interviews and travel arrangements for candidates.

Duties & Responsibilities 7

Recruit, screen, and interview for assigned positions
Review resumes and credentials for appropriateness of skills, experience, and knowledge about positions
- Develop and build relationships with managers/team leaders and partner with them to recruit and hire high-quality associates
- Assist with job fairs, campus recruiting, and all other aspects of recruiting including placing advertisements, screening applications and resumes, reference checking, and other procedures related to recruitment
- May perform administrative duties such as creating reports, forms, and letters, and other such administrative tasks and accept and complete projects and other miscellaneous Human Resources tasks as assigned

Requirements & Skills 7

Must possess proven experience dealing with confidential Human Resources matters
Proficient computer skills in MS Word, Outlook, and Excel
Must be detail-oriented and have the ability to work proactively and effectively with minimal supervision
- Ability to prioritize and multi-task in a flexible, fast-paced, and changing environment
- Demonstrated strong and effective verbal, written, and interpersonal communication skills
- Must be team-oriented, possess a positive attitude, and work well with others

Job summary 8

We are seeking a Staffing Specialist to provide support to a large Government client.

Duties & Responsibilities 8

Supports federal staff with the Interview of applicants; recommends employment to federal staff; plans to advertise; plans manpower requirements; provides employment information to applicants; assists with internal transfers.
- Sources and prescreens candidates under Federal supervision assists managers with reference checks, develops competitive job offers, and tracks candidates in the applicant tracking system.
- Arranges interviews for federal staff to recruit prospective employees and refers job applicants to specific job openings.
- Surfaces candidates and develops networks for federal staff to ensure a constant flow of qualified candidates using web-based tools, agencies, and recruiting contractors

Requirements & Skills 8

Bachelor’s Degree plus 4-6 years’ staffing experience.
Self-motivated and results-oriented high performer with an acute awareness of the client’s needs
Experience using relevant applicant tracking systems (ATS) and Microsoft Office

Job summary 9

As a Staffing Specialist, you will manage specific client accounts and ensure that open positions are filled with the most qualified talent. The role requires strong communication skills and the ability to work with people across all levels – from hiring managers to field employees.

Duties & Responsibilities 9

Account management
Sourcing and recruiting candidates, and scheduling & conducting interviews
Perform reference and background checks
- Fill open positions
- Provide proactive solutions for both client and talent needs and concerns
- Perform on-site client visits

Requirements & Skills 9

At least 1 year of previous supervisory experience
Ability to pass proficiency testing for Microsoft Office Suite and typing
Exceptional customer service and problem-solving skills

Job summary 10

We are looking for a Staffing Specialist.

Duties & Responsibilities 10

Review perspective applicants and perform assessments to determine if applicants meet the requirements of the position in question. (i.e., major functions for a position and the Knowledge, Skills, and Abilities)
Develop Applicant review standards and interview questions throughout the hiring process.
Interface with Applicants and Hiring Managers; communicate with managers and applicants regularly.
Discuss their status and receive updates on the hiring process, and contractors must contact applicants and internal hiring managers when necessary.
- Rate/Rank and produce Certificates of Eligibles; validate rating and ranking when using USA Staffing to ensure the answers provided to questions match a candidate’s resume and other representations; use the system to ensure certificates of eligibles and updates are properly issued.
- Conduct panel reviews; assist and participate in panel reviews and will consult with Subject Matter Expert (SME) on specific requirements.
- Assist and participate in panel interviews and will consult with SMEs on specific requirements.

Requirements & Skills 10

Must possess demonstrated skill and advanced knowledge of Human Resources (HR) programs in the areas of Federal staffing and recruitment.
Preferred experience in staffing assessments for government agencies or private sector firms that employ Auditors.
An understanding of the audit work being performed and experience in applying a qualification standard in Accounting and/or Auditing fields is preferred.
3 years of Federal HR experience, at least 2 of which must be specialized experience in the area in which work is to be performed.
A college degree may be substituted for 1 year of non-specialized experience.
- Requires proven administrative skills and experience with HR automated systems.
- USA Staffing experience required.
- Must be able to pass agency security requirements including drug test.

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