Staffing Coordinator Job Description template and pdf with duties [2024]

Job summary 1

We are currently seeking a full-time Staffing Coordinator. The Staffing Coordinator ensures that all client-requested shifts are scheduled with the appropriate care staff. Performs various supervisory activities including but not limited to monitoring clock-ins and clock-outs, recording late arrivals and no-shows, and providing appropriate feedback and encouragement. The Staffing Coordinator maintains a positive relationship with all care staff while also maintaining necessary discipline. Establishes and maintains a friendly, yet constructive relationship with clients and client families. Makes appropriate commitments and ensures that the company’s commitments to both clients and staff are fulfilled. Is knowledgeable of all related company policies and expresses concern to the Director of Human Resources (DHR) with any issues with care staff.

Duties & Responsibilities 1

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Requirements & Skills 1

High School graduate or equivalent with two years of business experience, preferably in Home Care, HR certificate preferred.
Basic office skills and organizational abilities, computer proficiency required
Previous homecare scheduling experience preferred
Previous experience with Clear Care scheduling software preferred
Excellent interpersonal relations abilities and excellent telephone skills
Familiarity with common medical terminology; knowledge of caregiving is desirable
- Able to work independently, demonstrating sound judgment
- Must read, write, speak, and understand English
- Be available as required for on-call duty outside of normal office hours

Job summary 2

You bring your body, mind, heart, and spirit to your work as a Staffing Coordinator. You know how to move fast. You know how to stay organized. You know how to have fun. You’re equally comfortable with data management, organization, and customer service. You’re great at what you do, but you want to be part of something even greater. Because you believe that while individuals can be strong, the right team is invincible.

Duties & Responsibilities 2

Be responsible for the coordination and tracking of clinical personnel placement for all care sites to ensure appropriate staffing levels for the safety of our patients and associates.
Utilize the system-wide staffing and scheduling software to manipulate schedules and planned staffing for units.
Review current staffing levels as compared to actual projected volume and staffing needs as predicted by care sites.
Coordinate with departmental clinical leaders to identify and equitably fill staffing needs.
Track and update associate staffing changes (sick calls, on-call/cancellation dates, & unit they were placed on).
Manage all staffing office incoming communication via email, voicemails, or phone calls.
- Ensure compliance with internal and external policies and regulations.
- Prepare and submit reports on staffing incidents.
- Update databases as needed.

Requirements & Skills 2

High School Diploma or equivalent, required
- Associates degree, preferred
- Minimum of one (1) year of staffing experience, required
- Knowledge of Kronos scheduling system, preferred

Job summary 3

The Staffing Coordinator is responsible for entering patient care units' staff schedules into the computer system. Obtains daily staffing from the patient care units at regular intervals throughout the shift.

Duties & Responsibilities 3

Coordinates staffing on a projected and shift-by-shift basis.
- Assigns staff to cover vacation and sick time with the approval of the respective Director/Manager.
- Performs minor secretarial and clerical duties with self-initiative; assumes the coordination of projects for the CNO as delegated and appropriate.
- Tracks registry/contract labor, maintains agency files, and reviews all after-hour agency documentation; reconciles invoices.

Requirements & Skills 3

High School Diploma or Equivalent or relevant experience required for all new hires effective April 2014.
Knowledge of medical terminology, typing skills, calculator, and/or ten-key adding machine.
- Word processing, and spreadsheet experience required.
- Experience in healthcare preferred, preferably in an acute care setting.
- Excellent interpersonal and customer service skills.

Job summary 4

The Staffing Coordinator is responsible for coordinating the allocation of staffing activities within the department. May perform other departmental support duties, including payroll functions.

Duties & Responsibilities 4

Allocates permanent and temporary staff to provide daily staffing coverage.
Evaluate staffing levels and skill mix, and quantity needed to provide appropriate coverage.
- Assists with front nursing office and administration duties as needed.
- Reviews and approves departmental time tracking for payroll purposes.
- Performs Other Responsibilities as Assigned.

Requirements & Skills 4

Degree: High School Diploma or GED
Supervisor Experience: None Required

Job summary 5

The Staffing Coordinator is responsible for accurate and cost-effective staffing and scheduling of all nursing personnel, in collaboration with Directors and Managers. Maintains and coordinates the functioning of the nursing division staffing/scheduling and patient classification system through data collection, entry, and analysis. Collaborates with managers, bed managers, and others in maintaining appropriate staffing levels according to acuity. Serves as a resource to all disciplines in the Nursing Division on staffing data and reports. Performs varied secretarial and clerical duties within established guidelines in support of the centralized Staffing Office.

Duties & Responsibilities 5

Responsible for collaborating with directors, managers, and bed managers, as needed to maintain appropriate staffing levels.
Maintains and updates database and scheduling of all nursing staff
Collaborates with nursing leaders regarding staffing according to acuity.
- Implements centralized staffing for various departments, as needed.
- Collaborates with nursing leaders to determine low-census decisions.
- Assigns registry, float pool, and Agency personnel to units as needed when available.

Requirements & Skills 5

A minimum of High School diploma or GED equivalent or higher level of education is required
Minimum 5 years of relevant staffing/scheduling experience preferred.
Awareness of unit specific staffing grids
- Demonstrates knowledge of the differences and needs of specific units and patient populations
- Demonstrates computer proficiency in Windows environment; and use of Internet as research tool; Intermediate level skills in Microsoft Word and Excel
- Demonstrates skills including communication, problem-solving and decision-making

Job summary 6

The Staffing Coordinator will assist unit managers in the day-to-day scheduling of hospital staff to meet the department-specific daily needs of the patient census at all three campuses by Hospital Mission, policies, goals, and expectations. Assistance in the maintenance of attendance and tardy records for all nursing staff. Notifies Staffing Office Manager of team members approaching coaching or discipline and trends in time-clock punches. Creates and distributes daily staffing plans based on the current census and projected needs of admissions and discharges. Assists with the maintenance of a centralized file of team members' contact information including, home and mobile telephone numbers.

Duties & Responsibilities 6

Requirements & Skills 6

Minimum High School education or equivalent
Computer experience
Excellent communication and customer service skills

Job summary 7

We are seeking an experienced Staffing Coordinator to join our Hospital.

Duties & Responsibilities 7

Coordinate staff scheduling through an electronic scheduling system
- Coordinate new hire training and support new employee orientation process
- Data entry support related to payroll, time & attendance in Kronos
- Assisting with recruitment efforts through application reviews and phone screenings

Requirements & Skills 7

High School diploma or equivalent
Minimum 1-year office/clerical experience including alphabetizing, filing, photocopying, record retention
Proficient in verbal and written English
- Good communication and relationship building skills
- Experience creating staff schedules for multiple workgroups on multiple shifts in a 24-hour work environment
- Experience with time clock, timekeeping and employee self-service software

Job summary 8

The Staffing Coordinator evaluates and manages staffing needs for assigned departments and maintains all related records.

Duties & Responsibilities 8

Evaluates and manages staffing needs for assigned departments and maintains all related records.
- Compiles and reports current staffing situations to leaders.
- Compiles and verifies the accuracy of payroll-related data and follows up on items of concern.
- Handles inquiries from staff and management on issues related to staffing and pay.

Requirements & Skills 8

Minimum Required Education: High School diploma or GED
- Required Licensure/Certification: None required
- Minimum Experience: None required. Highly preferred- previous hospital staffing experience
- BLS through the American Heart Association or the American Red Cross CPR for the Professional Rescuer with the card in hand before the start date. BLS or CPR card must be good through sixty days of hire. All life support certification cards must be issued by either the American Heart Association or the American Red Cross CPR for the Professional Rescuer. (American Red Cross for the Professional Rescuer is only good upon hire and all renewals will need to be through an American Heart Association-sanctioned course.)

Job summary 9

We are looking for a Staffing Coordinator to assist and oversee staffing. The Staffing Coordinator is responsible for planning and implementing staffing solutions. You will be tasked with determining staffing needs, creating work schedules, and preparing daily staffing reports. A successful Staffing Coordinator should be highly organized and able to ensure that daily staffing requirements and objectives are met.

Duties & Responsibilities 9

Anticipating customer staffing needs and developing a staffing strategy.
Preparing work schedules and ensuring staffing requirements are met.
Ensuring that all staffing decisions comply with company policies and regulatory standards.
Maintaining daily staffing reports and providing weekly/daily updates to management.
Reporting scheduling issues and job vacancies to management.
Coordinating with payroll to verify staff details and working hours.
- Working with external customers to resolve issues.
- Hours every Wednesday during the week and every other weekend required
- Some holidays will be required.

Requirements & Skills 9

High school diploma/GED.
Experience in an administrative role.
Ability to efficiently manage schedules and multi-task.
Excellent communication and interpersonal skills.
Highly organized and detail-oriented.
Ability to work independently and as part of a team.
- Ability to be punctual and dependable.
- Excellent Problem Solving Skills.
- Independent thinking skills.

Job summary 10

We are looking for a Staffing Coordinator to join our team.

Duties & Responsibilities 10

Coordinate staffing for all nursing units under the direction of the Chief Clinical Officer.
Verifies licenses and certification.
- Serves as a liaison between the nursing office and other hospital departments.
- Assist the nursing administration with reports staffing variances, and scheduling.
- Actively participates in recruitment activities for nursing services.

Requirements & Skills 10

High school diploma or equivalent.
One-year experience as Staffing Coordinator in an acute care hospital preferred.

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