Operations Administrator Job summary 1
The duties of the
Operations Administrator will be varied each day. Reporting to the VP, Portfolio Operations & Strategy, this individual will also support the Chief Portfolio Engineers. Duties will include serving as a hub of communication for the team, tracking and monitoring division initiatives, managing budgets and expenses, and performing document management. The ideal candidate will be a multi-tasker with excellent time management and communication skills. This highly visible role includes collaboration and communication with internal teams, residents, and third-party consultants to alleviate the administrative burden of engineering leadership team. The Operations Administrator is vital in ensuring that initiatives and projects are completed on time, within budget and to our high-quality standards.
Operations Administrator Duties & Responsibilities 1
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An understanding of all maintenance policies and an evaluation of their efficacy
Assist with tracking and evaluation of normal R&M expenses. Track project costs, review invoices for payment and approve and process vendor payments on a timely process.
Assist with upkeep of insurance requirements, documents, and broker needs.
Work with onsite teams to identify a proper training curriculum and ensure it’s implemented appropriately
Understand software needs and onsite team obstacles as they relate to new technology
Maintain record for preventative maintenance efforts and assist with quarterly audits and inspections
Help record new equipment model and warranty information, from small tools to large mechanicals.
Monitor, schedule, and assist with annual elevator and/or fire testing and inspections on-site.
Pull weekly/monthly reporting metrics and help evaluate inefficiencies at the property level.
Assist in signing, renewing, and procuring annual contracts related to onsite maintenance operations.
Assist with project scheduling and serve as a hub for communication on all project timelines and activity.
Maintain all project documentation and research/respond to inquiries relative to project guidelines for contracted and assigned work. Record maintenance and file organization is a top priority.
Respond, research, or refer financial payment inquiries to appropriate parties within Dweck for resolution.
Assist with the oversight and tracking of the capital budget projects assigned to the Chief Portfolio Engineers including both value-add renovation projects and facility/mechanical projects ; this includes monitoring, tracking, upkeep, and reporting on status of the budget, i.e., committed costs, future expenses, and unbudgeted expenses along with their impact to annual budgets and financial targets. Nexus Payables and/or Yardi Job Costs platforms will be utilized to maintain records.
Support engineering management staff in other areas. Help with purchase order processing for repair and maintenance staff. Compile inputs for yearly budgets.
Ensure all vendors and subcontractors have valid and up to date COIs to perform work on the jobsites.
Route tasks to internal teams and assist with schedule management.
Provide administrative support to team members as needed.
Help prepare budgets, monitor, and report on capital expenses, evaluate future costs and impact to annual targets.
Monitor project progress and escalate any issues that arise.
Work with our Engineering leadership to eliminate workflow and project obstacles and impediments.
Operations Administrator Requirements & Skills 1
Operations Administrator Job summary 2
We seek an
Operations Administrator who will work across the affiliate to ensure all teams have unparalleled support to perform their objectives; support the Executive Director and Board of Directors; maintain a clean, organized, and supplied office for everyone; and manage the personnel aspect of the office and reporting to the Director of Finance and Operations.
Operations Administrator Duties & Responsibilities 2
Operations Administrator Requirements & Skills 2
Proficiency with office technology and information systems, including databases, online communications, word processing, spreadsheets and video conferencing.
Experience exercising discretion and confidentiality with sensitive information.
Willingness and availability to work occasional evenings, weekends, and/or overtime as necessary.
Willingness and ability to travel throughout Alabama, and occasionally to other states for conferences, training, or necessary work errands.
A commitment to the mission and values of the ACLU of Alabama, and to racial justice and civil rights issues and an understanding that these issues are central to overall protection of civil liberties.
A commitment to diversity, equity and inclusion, to refrain from unlawful discrimination and to comply fully with all applicable laws; a personal approach that values the individual and respects differences of race, ethnicity and national origin, age, gender, sexual orientation, gender identity, religion, ability and socio-economic circumstance, and able to work with diverse individuals within the organization and broader community.
Ability to regularly and easily jump from task to task, prioritize, stay organized, and complete assignments under tough deadlines.
Extreme detail orientation to the point that you often notice things that other people miss.
Operations Administrator Job summary 3
Operations Administrator is responsible for orienting and training others, and assigning and reviewing their work. May also be responsible for acting in a “lead” or “senior” capacity over other positions performing essentially the same work, or related technical tasks and reporting to a higher level on a formal basis.
Internal contacts generally include administrators, faculty, students and staff. External contacts generally include vendors, consultants, visitors and the general public.
Operations Administrator Duties & Responsibilities 3
Maintain and administer computer networks and related computing environments including computer hardware, systems software, applications software, and all configurations.
Perform data backups and disaster recovery operations.
Diagnose, troubleshoot, and resolve hardware, software, or other network and system problems, and replace defective components when necessary.
Plan, coordinate, and implement network security measures to protect data, software, and hardware.
Configure, monitor, and maintain email applications or virus protection software.
Operate master consoles to monitor the performance of computer systems and networks, and to coordinate computer network access and use.
Load computer tapes and disks, and install software and printer paper or forms.
Design, configure, and test computer hardware, networking software and operating system software.
Operations Administrator Requirements & Skills 3
Operations Administrator Job summary 4
Operations Administrator is the administrative leader who serves a critical role in department activities, innovation, and process efficiencies; all essential to meet the department's research strategic goals.
Operations Administrator Duties & Responsibilities 4
Operations Administrator Requirements & Skills 4
Master's degree in business, health care administration or related field required.
Five years healthcare management or related industry experience to include people, projects or programs required.
Operational experience must include demonstrated ability to work effectively and collaboratively in a multi-disciplinary environment with physician, scientist, educator, administrative, supervisory, and allied health staff.
Must have demonstrated leadership competencies management (e.g. staff, change, complex issues) and operations.
Prior research leadership or clinical studies experience, preferred.
Operations Administrator Job summary 5
Operations Administrator is responsible for executing on all back‐office operational and technological functions of the business. This position will work closely with the Director of Operations & Compliance, outside consultants and vendors to implement the technology roadmap with a focus on successfully identifying and revolving issues for team members. The Operations Administrator will engage with clients and team members to create an exceptional experience for Wealth Management clients.
Operations Administrator Duties & Responsibilities 5
Operations Administrator Requirements & Skills 5
Operations Administrator Job summary 6
We are seeking a collaborative, solutions-oriented self-starter to join our mission driven team as our Operations Administrator. The
Operations Administrator will provide high-level administrative support to the Vice President of Sales Enablement and Operations.
Operations Administrator Duties & Responsibilities 6
Operations Administrator Requirements & Skills 6
Operations Administrator Job summary 7
We are looking for a
Operations Administrator to join our growing team. This role will report to the Manager of Sales Operations and will be vital in the success of the revenue organization and the company as a whole.
You will be a trusted adviser to the greater sales operations team as well as an invaluable business partner and resource to the entire Sales Team. This is a highly visible position that requires interaction with senior executives, staff members across sales, marketing, product management, finance, support, legal, and professional services.
Operations Administrator Duties & Responsibilities 7
Help the Sales team with their questions, support requests, and problems related but not limited to lead routing, account ownership, duplicate records, and sales credit requests.
Assist the Sales Team with the deals and contract approvals, manage the deal approval process and ensuring data in SFDC is reflective of signed contracts; work with deal support teams (e.g. Legal, Revenue Recognition, Finance, etc.) to address complex pricing/commercial terms and provide options to enable sales to address and overcome customer objections while maximizing revenue/bookings
Function as a sales advocate to liaise with Legal, Finance, and Security business partners to address/resolve sales impediments
Provision and de-provision employees as they come and go from Productboard, or support their transition from one role in the organization to another
Administer existing applications, work on troubleshooting, improving, and optimizing systems and processes
Manage multiple requests at once, often with stakeholders in various business units and geographies
Create reports and dashboards as needed, perform ad-hoc data analysis within Salesforce or our other various sales tools/platforms
Support tactical requests that arise from strategic initiatives
Operations Administrator Requirements & Skills 7
You’re a strategic thinker with strong analytical skills and business acumen
You love problem-solving and can proactively identify, plan and resolve complex business problems
You have 2-4 years of previous sales/revenue operations, deal desk, consulting, financial analysis, legal, and/or pricing background.
You have experience with SaaS, B2B, and technical sales business models, preferably at high-growth companies
You have expert knowledge of excel and ability to work with large, complex datasets
Operations Administrator Job summary 8
Operations Administrator is responsible for all front office operations. The overarching role of the Operations Administrator is to ensure that these offices meet the highest technical and customer service standards and function cost-effectively.
Operations Administrator Duties & Responsibilities 8
Develop operating budgets and maintain expenditure controls. Oversee front office salary and benefit budgets and other operating expenses. Monitor staffing, overtime and other factors, and utilize lean management techniques, to ensure service is provided cost-effectively and within budget. Develop and maintain financial controls for cash collection, credit card processing, charge entry and all other financial aspects of front office operations.
Collaborate with them in the recruitment of staff, completion of performance evaluations and when necessary, in initiating disciplinary action.
Establish guidelines for all standard operating procedures and ensure that staff are well trained in the technical requirements of patient check-in and check-out – registration, co-pay collection, charge entry, appointment scheduling, etc. Analyze and audit operations to ensure that policies and procedures are being followed. Initiate changes when appropriate. Develop job-specific training and ensure that training requirements are met. Ensure that staff are well trained in customer service.
Ensure that this data is reviewed by supervisors and consistently used to provide feedback to staff and physicians on their performance and to implement change when indicated.
Coordinate front office operations with the clinical managers of the various clinical sites, as well as the Billing Managers.
Develop and oversee staff work schedules. Ensure that coverage is provided across all programs and sites. Recommends staffing changes where appropriate.
Operations Administrator Requirements & Skills 8
Operations Administrator Job summary 9
We are seeking a qualified individual to fill our entry level
Operations Administrator position. Our Operations team is responsible for assisting customers with their delivery and fulfillment needs. The overall objective is to analyze the best course of action to resolve client needs and deliver exceptional customer experiences.
Operations Administrator Duties & Responsibilities 9
Operations Administrator Requirements & Skills 9
Operations Administrator Job summary 10
This posting is for an Operations Administrator.
Operations Administrator Duties & Responsibilities 10
Assist in the preparation and monitoring of Operation and Maintenance financials and Capital Budget.
Prepares and submits numerous reports to primary regulatory agencies or to legal representatives in a timely manner.
Preparation of local vendor contracts and work directives
Assist with accounting, budgeting, administrative and clerical duties
Assembles, codes, processes invoices for payment and tracks invoices for expense and capital expenditures.
Inventory administration including issuing, transferring and inspecting items.
Ordering, receiving, tracking and returning material.
Assist with preparation and creation of reports, presentations and scorecards using Microsoft Word, Excel and PowerPoint.
Assist with updating and migrating procedures into proper format
Document scanning, copying and mailing.
Respectfully interfaces with public, customers and clients.
Maintains well organized files.
Maintain and communicate training schedules and record keeping. Completes assignments of limited scope and complexity.
Business machine supplies and maintenance coordination.
Identify and report safety and environmental concerns.
Data entry for training records into the OQ ISNetworld program and tracking of company fleet vehicles
Operations Administrator Requirements & Skills 10
3 to 5 years of experience in office administration or similar background experience
Knowledge of oil and gas industry terminology
Familiarity with budget development and cost tracking experience
Ability to effectively communicate (oral and written) with internal departments, vendors and customers.
Good verbal and written communication skills.
Must be able to speak, read, and write in English and Spanish.
Demonstrate a strong customer focus.
Intermediate to advanced proficiency level in MS Office (Outlook, Word, Excel and PowerPoint).
Must possess working knowledge of standard office equipment.
Good verbal and written communication skills, including ability to interact with individuals at all levels in the organization.
Basic math skills (addition, subtraction, multiplication, division, decimals, fractions).
Ability to work in a team atmosphere, take direction from supervisor(s), focus attention on details, follow work rules and adhere to work schedules.
Must be self-motivated and capable of working with minimal direct supervision.
Must be capable of completing and tracking multiple tasks simultaneously, managing priorities and keeping team members informed.