Editorial Assistant Job Description template and pdf with duties [2024]

Job summary 1

We are seeking an Editorial Assistant to join its team. The assistant's role would be to provide administrative and editorial support to Company’s SVP, Publisher and Senior Editor on an impressive list of books in fiction, nonfiction, and graphics. We are looking for a detail-oriented, meticulous self-starter who is invested in learning about the publishing industry and being part of a collaborative team. The ideal candidate will be able to manage a diverse set of responsibilities efficiently and effectively. Daily responsibilities include all-around project support for the publisher and senior editor, proposal/manuscript reading, drafting cover copy, brainstorming creative publishing approaches and supporting authors/books through the entire publication process.

Duties & Responsibilities 1

special offer

Download all 10 Editorial Assistant Job Descriptions

Join our webinar: How to improve your recruitment strategy with 100Hires

Evaluating manuscripts, writing reader’s reports, logging submissions, and drafting rejection letters
Scheduling, project management and general support for managers.
Writing and editing catalog, flap, and marketing copy for in-house and out-of-house promotional use
Preparing title information sheets and other marketing materials
- Liaising with authors, publishers, agents, and the managing editorial department to coordinate and keep track of the production process from finished manuscript to bound book
- Creating P&Ls and contract information sheets, collecting sales data, and providing competitive title research
- Providing general administrative support, including answering phones, taking messages, booking conference rooms, filing expense reports, routing author payments, keeping track of project due dates, executing mailings, and fielding questions from authors

Requirements & Skills 1

Exceptional attention to detail, the ability to prioritize, and strong follow up skills
Excellent organizational skills and ability to multitask
Strong communication skills, both verbal & written
Ability to work independently and meet deadlines
- Strong interpersonal skills, & ability to multi-task successfully
- Ability to take initiative and problem-solve creatively
- Proficiency with Microsoft Word, Excel, and Outlook

Job summary 2

The Editorial Assistant reviews, corrects and prepares manuscripts submitted for publication by department staff and prepares and maintains associated records for the departments. Advises the professional staff regarding publishing procedures. Prepares manuscripts for publication in outside scientific medical journals as assigned. Coordinates research publication proposals in an electronic tracker. Strong organizational and critical thinking skills.

Duties & Responsibilities 2

Requirements & Skills 2

Job summary 3

We are seeking an Editorial Assistant who will be responsible for managing the day-to-day administrative components of journal management.

Duties & Responsibilities 3

Supporting commissioning activities geared towards driving submissions to our journals
Monitoring and tracking the success of commissioning activities and providing regular reporting and feedback on the status of invitations
Assist in performing research and analysis in support of strategic commissioning objectives
Monitor editorial schedule and details of the publication of regular articles as well as planned special topics, special issues and special articles
Coordinate editorial input for marketing efforts that will ensure increased journal usage, visibility, and authorship
- Liaise with Editors, Authors and Reviewers as needed for publishing operations
- Work with internal business units to maintain the most current information for journal titles for online display and print product
- Assist in preparing presentations, reports on journal metrics and other supporting documents as needed for conferences and editorial board meetings

Requirements & Skills 3

Bachelor's degree required, a degree in a physical science or related field preferred
Familiarity with research publication in physics-related journals a plus
- Excellent written and verbal communication skills
- Computer literate knowledge of/experience with internet-based scientific communication
- Ability to take responsibility, assess complex situations, and work on own initiative

Job summary 4

The Editorial Assistant will provide editorial operational support to editorial teams including preparing editorial materials, tracking activities/project management, coordinating review processes, tracking errors in content management system, and retrieving articles. The Editorial Assistant will contribute to development and implementation of editorial policies and workflow, assist with product production steps and support personnel across the Editorial Team with both collaborative and independent projects.

Duties & Responsibilities 4

Perform editorial process tasks that require varying degrees of analysis, problem-solving skills, and independent judgment
Coordinate/project manage content writing and review processes with internal editorial teams including maintaining topic writing and review schedules with use of various editorial software
Collaborate with members of the internal team on new project organization and tracking.
Contribute to development and implementation of editorial policies and workflows that foster consistency across the products
Support customer request workflow by collating feedback and tracking responses
- Track and report key team metrics
- Retrieve journal articles, record request details, and file and maintain full-text electronically
- Other duties as assigned by supervisor

Requirements & Skills 4

Bachelor degree or Associate degree with at least 2 years of relevant editorial experience
2 years of experience with Microsoft Office Excel, Outlook, and Word
Ability to multi-task and provide ready response to high priority incoming requests
Ability to quickly assess scope and priority of requests to complete or route
Experience learning and using editorial software (content management systems)
- High computer literacy and data entry/typing skills
- Ability to work well within team and report on completed assignments
- Strong communication skills

Job summary 5

We seek an Editorial Assistant to work in its newsroom. This position fulfills a key role in gathering community information and clerical functions in support of newsroom editors.

Duties & Responsibilities 5

Requirements & Skills 5

Excellent writing and grammar skills.
Good news judgment.
- Ability to work in a fast-paced environment that can change at any minute and to meet multiple daily deadlines.
- Computer experience and comfort in learning new software.
- Research skills of current events and ability to monitor and use social media for news.

Job summary 6

We are seeking an enthusiastic, detail-oriented Editorial Assistant who will report to an editorial director inthe Trade fiction/nonfiction group, to provide administrative support through every stage of the book acquisition, production, and publication processes and departmental management. Prior book publishing knowledge or experience is required.

Duties & Responsibilities 6

Organizing, reading, and evaluating submissions from agents and authors.
Preparing accepted manuscripts for acquisition—running P&Ls, doing sales research, preparing deal memos.
Preparing forms to submit manuscripts and associated materials to production, and acting as liaison with the production department to keep books on schedule.
- Proofreading and doing cold reads of books-in-progress and providing editorial feedback as requested.
- Managing title information in all relevant databases, including input and regular updates.
- Performing general office duties, assisting with author care, ordering contract copies, handling miscellaneous correspondence, organizing meetings and departmental communications, maintaining files and submissions, processing routine forms.

Requirements & Skills 6

Strong time management, organizational and computer skills essential, as well as ability to prioritize, work independently, and manage several assignments and track multiple projects and publishing schedules simultaneously in a high-volume work environment.
- Excellent oral and written communication skills.
- Fluidity with Internet research and social media.
- Passion for and familiarity with children’s and young adult literature.

Job summary 7

This full-time Editorial Assistant position is an administrative support position, with the possibility of growth. This person should be well organized, able to set schedules and timelines, able to work cooperatively with others and to take direction, communicate well with authors and editors, and able to compile data from our systems and draft reports. This person will also contribute to the growth of the product line by collaborating with the Managing Editor and Editorial Director on journal development.

Duties & Responsibilities 7

Become expert in/Handling/managing Editorial Manager (EM), our online peer-review system: includes processing manuscripts, monitoring timelines and due dates, sending reminders, assigning papers for peer review, setting up new sites for new journals; includes regular interaction with Editors-in-Chief, Associate Editors, and reviewers; includes plagiarism checks, IP checks, and permissions.
Handling various administrative functions, such as data input, pulling data reports, working to update records, assigning article numbers and product codes, maintaining accurate records, drafting written reports based on data reports, and researching prospective topics.
Answering author and editor queries, creating Open Access invoices and tracking payments, updating journal home pages as needed, assisting managing editor and editorial director in research tasks

Requirements & Skills 7

Associates degree in English, journalism, publishing, library science or related field preferred. Will accept experience in lieu of education with 2 years of office experience or 1+ years of publishing experience.
1-2 years' experience in an office setting with demonstrated proficiency in MS Office will also accept other experience as described above
- Publishing experience/knowledge a plus
- Knowledge of peer review a plus
- Familiarity with LinkedIn and social media management a plus

Job summary 8

We are seeking an Editorial Assistant to join the imprint, reporting to an Executive Editor and Editor. We’re looking for an Editorial Assistant with a broad range of interests who will work closely with the editors on fiction and nonfiction. Our ideal candidate will be a fast but thoughtful reader who excels in time management and has a devotion to follow-through, confidence in communication, and top-notch organizational skills.

Duties & Responsibilities 8

Read and evaluate book proposals and manuscripts and log submissions
Write and edit catalog copy, flap copy, online copy, and launch sheets
Provide general administrative support, file expense reports, schedule meetings, route author payments, keep track of project due dates, execute mailings, and field questions from authors
Create contract information sheets, collect sales data and competitive title research
Work with authors, publishers, agents, and the managing editorial department to coordinate and track a manuscript through every stage of the production process
- Act as a liaison between editorial and production, design, marketing, publicity, and sales departments
- Prepare title information sheets
- Initiate and respond to correspondence with authors and agents at all stages of the publishing process

Requirements & Skills 8

Widely read across non-fiction and fiction with a strong interest in publishing trends
A solutions-focused and goal-oriented mindset with the ability to multitask and prioritize across a breadth of administrative duties and long-term projects
Excellent written and verbal communication with strong follow-up skills
An organized self-starter with a clear eye for details both creatively and administratively
- Ability to take initiative and anticipate needs no matter the environment
- A fluency in adapting between autonomous and collaborative work
- Proficiency with Microsoft Word, Excel, Adobe, Google Docs and Outlook

Job summary 9

An Editorial Assistant provides a high level of editorial support for two editors. Ensures that deadlines are met and prioritized to include both daily and overarching tasks. Engages with staff, faculty, authors, publishing representatives, media booksellers, and other customers with a high degree of professionalism. Researches, proposes, and contacts readers for proposals and manuscripts and maintains an organized system for tracking materials. Helps create materials for both internal and external meetings, including budgets for proposed projects and memos for internal Press and faculty committees. Processes manuscripts and accompanying materials for release to editing and production and for sales and marketing launches. Occasionally helps represent Press at conferences. Participates in hiring and training of work-study students and summer interns.

Duties & Responsibilities 9

Requirements & Skills 9

Two years of related work experience in the same job family and a Bachelor’s degree in a related field; or an equivalent combination of experience and education.
Excellent oral and written communication skills, including proofreading skills (accuracy, spelling, style and grammar).
Excellent organizational, analytic, interpersonal and follow-through skills.
Demonstrated copy-editing ability.
- Writing sample or copyediting test may be requested at the time of interview.
- Demonstrated ability to juggle many tasks simultaneously and on deadline with minimal supervision.
- Proficiency with Microsoft Office software.

Job summary 10

The Editorial Assistant will be responsible for working within the Editorial Team to ensure quality, accuracy, and consistency of all the Company’s publications. The mission will be to deliver high-quality, engaging, error-free editorial content to the Company’s customer base to maintain and grow the subscriber base across various media sources. Alongside the Managing Editor, the Editorial Assistant will influence content to ensure an excellent final product.

Duties & Responsibilities 10

Scrutinize draft copy of investment newsletter articles.
Independently review edited copy at multiple stages of the production process to guide drafts towards finalization and publication.
Perform complex and simple fact-checking of editorial content, including resources and accuracy of data and substantiation.
Perform online research, as necessary.
Ensure that spelling and grammar errors were captured and adjusted by proofreaders.
Generate ideas and suggestions to improve the quality of articles and increase the value to the reader.
- Work collaboratively with the Managing Editor to edit drafts in order to draw in the reader and help them reach a conclusion.
- Manage overall quality control of the proofreading process.
- Work towards the goal of enhanced monetization of all newsletters and publications.

Editorial Assistant Job Description

Job summary 1

Duties & Responsibilities 1

Requirements & Skills 1

Job summary 2

Duties & Responsibilities 2

Requirements & Skills 2

Job summary 3

Duties & Responsibilities 3

Requirements & Skills 3

Job summary 4

Duties & Responsibilities 4

Requirements & Skills 4

Job summary 5

Duties & Responsibilities 5

Requirements & Skills 5

Job summary 6

Duties & Responsibilities 6

Requirements & Skills 6

Job summary 7

Duties & Responsibilities 7

Requirements & Skills 7

Job summary 8

Duties & Responsibilities 8

Requirements & Skills 8

Job summary 9

Duties & Responsibilities 9

Requirements & Skills 9

Job summary 10

Duties & Responsibilities 10

Requirements & Skills 10

Start Using
100hires for Free

Weekly Webinars

Editorial Assistant Job Description

Job summary 1

Duties & Responsibilities 1

Requirements & Skills 1

Job summary 2

Duties & Responsibilities 2

Requirements & Skills 2

Job summary 3

Duties & Responsibilities 3

Requirements & Skills 3

Job summary 4

Duties & Responsibilities 4

Requirements & Skills 4

Job summary 5

Duties & Responsibilities 5

Requirements & Skills 5

Job summary 6

Duties & Responsibilities 6

Requirements & Skills 6

Job summary 7

Duties & Responsibilities 7

Requirements & Skills 7

Job summary 8

Duties & Responsibilities 8

Requirements & Skills 8

Job summary 9

Duties & Responsibilities 9

Requirements & Skills 9

Job summary 10

Duties & Responsibilities 10

Requirements & Skills 10

Start Using 100hires for Free

Weekly Webinars

Start Using
100hires for Free