Administrative Manager Job Description

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Administrative Manager Job Description

Job descriptions
Administration and Office Support

Job summary 1

The Administrative Manager is responsible for providing a wide range of office management and support to the company including answering phone lines, scheduling/managing calendars, making/confirming meeting arrangements, and writing correspondence. Must be open to not only being in office management but also supporting a CFO and senior leaders with travel arrangements, calendaring, expense reports, etc. Must be resourceful, an independent thinker, self-sufficient and self-motivated.

Duties & Responsibilities 1

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Requirements & Skills 1

Job summary 2

The Administrative Manager performs the responsible supervisory and professional administrative work in directing and coordinating all unit activity. The individual must have the advanced administrative ability and supervisory experience. The work requires behavioral and conceptual skills, the ability to motivate others, and role clarity. The Administrative Manager is adaptable, flexible, and creative, exercising good judgment in problem-solving and unusual occurrences. The work is carried out according to the standards of Center policies, rules and regulations, and state and federal regulations.

Duties & Responsibilities 2

Requirements & Skills 2

A college degree with business school coursework is preferred
Minimum of four years supervisory experience
This position requires that the employee is able to read, write, speak and understand the spoken English language to ensure the safety and well-being of our patients and visitors at the work site when responding to their needs.

Job summary 3

We are seeking a motivated and experienced Administrative Manager. You will be responsible for managing the organization's database administration and assisting the CEO, COO, and other staff with tackling administrative tasks across the organization and its programs.

Duties & Responsibilities 3

Support administrative needs of the CEO & COO including but not limited to scheduling and preparing for meetings and calendar management.
Salesforce database administrator and management of projects
- Manage team training, prospect and donor data, mailing lists, and information sources
- Support donor, customer, nonprofit, and volunteer management and relations
- Support board meetings

Requirements & Skills 3

Bachelor's degree related to administration preferred
Experience with Salesforce database administration, Microsoft Excel, PowerPoint, and/or Adobe Creative Suite
Excellent written, verbal and interpersonal communication skills
Must have a passion for philanthropy
Strategic thinker
Well organized and attention to detail
- Strong planning and execution skills
- Ability to work independently and collaboratively
- Positive attitude

Job summary 4

The Administrative Manager, with a high degree of independent judgment and discretion, performs administrative and office management duties for senior-level executives/managers. Performs administrative and office duties related to departmental management policies and general business operations. The incumbent has frequent access to confidential and sensitive information and files.

Duties & Responsibilities 4

Requirements & Skills 4

Must have advanced knowledge of Microsoft Office suite and basic accounting skills.
Requires an acceptable level of proficiency on skills tests to include keyboarding, proofreading, grammar, spelling, and editing using Word and Excel software.
- Requires excellent organizational and communications skills and the ability to prioritize work are essential to ensure coordination and efficiency.
- Requires significant independent thinking and reasoning.
- Two years of college plus six years of secretarial and administrative experience or an equivalent combination of education, training, and/or experience that provides the required knowledge, skills, and abilities to perform the essential functions of the job.

Job summary 5

We are seeking an Administrative Manager. This position will be responsible for overseeing business processes for the location including hiring, training, and motivating administrative staff to ensure service is above and beyond client expectations. The successful candidate will have previous experience managing a team of administrative professionals, strong leadership, organizational, and time management skills, as well as, the ability to work independently and prioritize multiple projects.

Duties & Responsibilities 5

Review and oversee business processes for the location, such as bank deposits, checks, accounts receivable, reports, and purchasing reports to ensure accuracy and adherence to company policies and procedures
- Handle advanced clerical tasks, such as reconciliations, report generation, license renewals, and inventory verification
- Hire, train and supervise administrative staff and assist other staff as needed
- Build and maintain professional relationships with clients and vendors

Requirements & Skills 5

3+ years of experience in an administrative management role
Proficient computer skills including HMIS and MS Office
- Excellent communication skills
- Professional demeanor and service-oriented attitude
- Effective leadership skills and ability to inspire others in their roles and tasks

Job summary 6

The Administrative Manager provides leadership and supervision to the administrative and clerical support staff in the Office. The incumbent serves as the liaison for internal/external departments and stakeholders. The work performed by the individual in this job is confidential in nature.

Duties & Responsibilities 6

Requirements & Skills 6

Job summary 7

We are looking for an experienced Administrative Manager to join our team.

Duties & Responsibilities 7

Requirements & Skills 7

Minimum of a high school diploma or equivalent required.
BA/BS preferred.
7-10 years of administrative experience supporting senior leaders that demonstrate the ability to carry out tasks proficiently and to complete quality work on a timely basis required.
Experience as an administrative assistant or project manager required.
- SharePoint; Ariba, Microsoft Outlook, Excel, Word, and PowerPoint experience strongly preferred.
- Demonstrated proficiency in assigned technologies.
- Project management support for executive leaders.

Job summary 8

The Administrative Manager‘s primary responsibilities are to control sensitive and confidential documentation pertaining to the Department and coordinate that documentation with Management and the VP. The Administrative Manager maintains employee records such as attendance, payroll, and balance sheets as well as necessary machine records. The Administrative Manager maintains current records of policies and procedures as well as aid in the development of new procedures, major functions include hiring, scheduling, and staffing.

Duties & Responsibilities 8

Administers collection, summarization, and reporting of productivity data to assist the VP, Directors, Managers, Relief Managers, Floor and Technical Supervisors in making operational decisions on a daily basis and for planning purposes. Ensures compliance with all policies and procedures.
Communicates regularly with the VP, Directors, Managers, Relief Managers, and Supervisors to ensure timely and accurate transfer of information. The Administrative Manager must maintain availability at all times via cell phone/E-mail to resolve issues and offer guidance to the staff.
Maintains all working, existing, and past contracts, including monitoring the status of the approval process. Maintains necessary documentation for internal and external audits as well as response to audits.
Composes and presents to the VP and Directors, new department policies and procedures. Manages policy and procedural reviews. Performs as a policy and procedure liaison with the Gaming Commission Compliance entity.
- Assists in various projects for department growth, such as department installation periods and machine conversions, including the receiving of deliveries and game setup. Maintains machine files.
- Coordinates collection efforts for employee variances. Updates budget spreadsheets for VP, Director, and Manager reference.
- Tracks and records employee variances and creates corrective action. Prepares termination packets for HR review.

Requirements & Skills 8

High School Diploma or GED required.
- Continuing education college coursework, degree, or vocational /technical certification in a related field preferred.
- Minimum two (2) years of supervisory experience required.
- Intermediate proficiency in Microsoft Word, Excel, and Outlook required.

Job summary 9

The primary focus of the Administrative Manager will be to manage and support a team focused on office management, facility maintenance, and security.

Duties & Responsibilities 9

Requirements & Skills 9

Job summary 10

We are seeking an Administrative Manager.

Duties & Responsibilities 10

Requirements & Skills 10

High school diploma or equivalent required.
Associate’s degree preferred.

Frequently asked questions

What does an administrative manager do?

An administrative manager is responsible for overseeing the day-to-day operations of an organization. This may include managing budgets, supervising staff, coordinating projects, and ensuring that administrative tasks are completed efficiently and effectively. Administrative managers may also be responsible for developing and implementing policies and procedures and may work with upper management to develop strategies for improving the organization's efficiency and productivity. Administrative managers may work in a variety of settings, including government agencies, non-profit organizations, and private businesses.

What are the skills of an administrative manager?

There are a number of skills that are important for an administrative manager to have in order to be successful in their role. Some of these skills include:

Leadership: Administrative managers need to be able to lead and manage a team of employees, setting goals and expectations and providing guidance and support as needed.
Communication: Administrative managers need to be able to communicate effectively with employees, stakeholders, and upper management, both in writing and in person.
Organizational skills: Administrative managers need to be able to manage their time effectively and prioritize tasks in order to meet deadlines and achieve objectives.
Problem-solving: Administrative managers need to be able to identify and address problems as they arise, finding creative solutions and implementing them effectively.
Attention to detail: Administrative managers need to be able to pay attention to detail in order to ensure that all tasks are completed accurately and efficiently.
Technology: Administrative managers need to be proficient in using a variety of computer programs and software, including word processing, spreadsheet, and project management tools.
Flexibility: Administrative managers need to be able to adapt to changing circumstances and priorities, and be willing to take on new tasks and responsibilities as needed.

Olivia Powell
Recruiting expert

Last updated Sep 30

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Frequently asked questions

What does an administrative manager do?

What are the skills of an administrative manager?

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