As the Senior Executive Assistant to both our CEO and President, you will be essential to the company meeting its goals by driving increased effectiveness of our two most senior leaders.This role will require a sharp, experienced executive assistant who enjoys solving complex problems and is motivated by flawless execution, and who excels in behind-the-scenes supporting roles.
The Senior Executive Assistant manages access to the executive, maintain and modify the executive's schedule, and ensures the executive is made aware of issues that need immediate attention. They provide a broad range of highly skilled and highly confidential administrative support to the executive, additional team members, and other visiting executives if needed. The incumbent must maintain strong interpersonal relationships with employees at all levels of the organization.
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CEO at Deckrobot, 11-50 employees
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The Senior Executive Assistant provides advanced, diversified and confidential administrative support to Community Board and senior executives as assigned. Responsibilities include scheduling and managing regular and special meetings of the Executive Team, Physician Services, Operations and Community Board and Committees. Adheres to reporting timelines and plans and develops meeting agendas and materials. Facilitates follow-up for all Executive Team, Physician Services, Operations and Community Board and Committee meetings. Facilitates annual meetings, retreats and other special meetings as conference coordinator. Manages the orientation process of new executive/senior leaders. Facilitates the timely completion and submission of required documents, e.g., Conflict of Interest, Board Self Assessment, Compliance Training, Confidentiality Statements, etc.
The Senior Executive Assistant will be responsible for extensive calendar management, meeting and event planning and execution, executive travel and expense reporting, vendor processing and payments, and all needs related to several executive leaders in the role’s purview.
He/she will also take ownership of various project management activities including facilitating meetings, preparing presentation materials and agendas, capturing notes and action items, and developing schedules and a reporting cadence.
This individual will own and drive Finance department-wide communications to create engagement and free flow of information/successes/etc., to the global team. This position can be remote.
As a Senior Executive Assistant, you will provide diverse and confidential administrative support to Officers and department staff that is technical, complex, and often confidential. You will maintain schedules, support meetings and conference calls, coordinate travel arrangements and reimbursements, file, and perform other routine and complex administrative tasks. You will also maintain records for Officers in compliance with Records and Information Management requirements and produce high quality reports, presentations, or other documents as directed by management. Assist with special assignments. You will report to the Vice President of Human Resources.
The purpose of the Senior Executive Assistant role is to perform the essential job duties and functions listed below with the overall objective of consistently providing top-quality, non-technical administrative support and to maintain high standards of excellence, while ensuring solid customer relationships.
The Senior Executive Assistant is responsible for advising and assisting with the direction of activities in the Office of the Legislative Council Administrator by participating in the formulation and implementation of policies and programs critical to the mission of the Legislative Council. The employee functions as an assistant to the Legislative Council Administrator. Tasks performed frequently are of a confidential nature and require a high level of independent judgment with minimal supervision.