Program Assistant Job Description template and pdf with duties [2024]

Job summary 1

The Program Assistant supports the strategic effort to increase the global and diverse outreach of our programs and strengthen the brand. This position provides support to customers by handling daily phone call and email inquiries, troubleshooting program-related issues, and connecting customers with the appropriate internal stakeholders.

Duties & Responsibilities 1

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Requirements & Skills 1

A Bachelors degree is the minimum requirement.
Bright, ambitious, solutions-oriented self-starter.
A passion for Customer Support is essential.
- This role frequently communicates/interacts with executive individuals. Must have strong written and oral communication skills.
- Self-motivated and proactive with the ability to work independently.
- Must maintain positive attitude in an environment which is continuously changing and growing.

Job summary 2

The Program Assistant is responsible for assisting the Program Director in developing and providing an ongoing program of activities designed to meet the physical, mental, and psychosocial well-being based on the needs and preferences of our residents.

Duties & Responsibilities 2

Assist with the creation and design a wide variety of multi-level recreational and educational activities for residents
- Continually ensure resident engagement with activities
- Promote communication with residents, families, and team members for appropriate activities
- Assist the Program Director with communicating program schedules and activities through facility newsletters, bulletin boards, digital media, and other sources, including consultation with residents and families to ensure safe and person-centered engagement opportunities

Requirements & Skills 2

1+ year of experience preferably in a senior living environment
Associates Degree preferred but not required
- Be available for occasional weekend hours
- Must demonstrate patience, flexibility, compassion, and a desire to help others
- Experience working with senior population preferred

Job summary 3

Our team members focus on efficiently meeting the needs of our clients across various lines of business. If your passion is to ensure quality care to help our clients live their best life we encourage you to apply to Program Assistant position today!

Duties & Responsibilities 3

Filing incoming program materials such as eligibility and verification documentation, employment plans, progress reports, copies of credentials according to file system
Searching for and investigating information contained in files, maintaining a file tracking system, keeping files current and supplying information from file data or remove files upon request; purging files in accordance with local, State and Federal regulations
Collect program eligibility documents and schedule intake appointments with Career Advisors
- Covering the reception and career center areas, answering phones, greeting customers and assisting job seekers, on an as needed basis
- Providing administrative support and completing special projects as assigned by the Director and Managers
- Other duties may be assigned to meet business needs

Requirements & Skills 3

High school diploma or General Education Diploma required
Related clerical experience preferred
- Knowledge of Microsoft Office 2000 is required
- Must be detail-oriented and understand filing systems
- Must be very organized and have the ability to handle a fast-paced office environment and multiple tasks simultaneously

Job summary 4

The Program Assistant performs clerical and administrative support to the Program. This position is at all times a courteous and polite representative of our organization, and provides excellent customer service to our clients on the phone as well as clients that enter the department seeking assistance. This role performs all general front desk (receptionist) duties and external slide management. This position carries-out routine special assignments or projects in addition to performing clerical responsibilities.

Duties & Responsibilities 4

In a pleasant, calm and organized manner, answer triage, and route phone calls
Accurately accession cases into the computer system
Return consult slides and paperwork to various outside institutions in a timely manner
Transcribe complex, confidential medical documents
File slides, blocks, and reports in a timely manner
Package and ship materials to other laboratories
- Participate in a constructive manner in department meetings
- Promptly pull weekly QC cases and reports for review
- Take accurate meeting minutes at department meetings

Requirements & Skills 4

High school diploma or equivalent
Under direct supervision, ability to use initiative and sound judgment in carrying out responsibilities
Ability to communicate verbally in person, on the phone, and in writing in a clear and concise manner
Ability to use a mouse, navigate computer programs, enter data into computer systems in accurately and efficiently
Ability to work in a fast paced, complex healthcare environment
- Ability to establish professional relationships with patients, families, staff and providers
- Regular attendance and punctuality are essential functions of this job in order to carry out the primary responsibilities
- Demonstrated customer service skills preferred

Job summary 5

The Program Assistant provides wide and varied administrative and organizational support for program and operations leaders and teams. Efficiency, attention to detail, flexibility and good judgment are essential in this role to ensure smooth team operations. The Program Assistant is an integral member of the team, ensuring that all administrative and scheduling functions are completed in a timely manner allowing for highly productive environments!

Duties & Responsibilities 5

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Job summary 6

The Program Assistant provides support to programs. This includes customer service, data processing, and quality assurance. As a member of the team, the role responds to, and coordinates team priorities. The Program Assistant creates and maintains associated documents, websites, spreadsheets, databases, etc. and alerts supervisor of critical issues.

Duties & Responsibilities 6

Prepares & types form letters, memos, emails, labels, routine correspondence, etc.
Types, copies &/or distributes reports, proposals, presentations, etc.
Proofs documents and data for accuracy
Enters information into spreadsheets & databases
- Runs standard reports
- Provides quality assurance and review of assessments from various sources
- Prepares training documents and videos

Requirements & Skills 6

Job summary 7

We seek to hire a Program Assistant who will assist in coordinating the Program. Position responsibilities include document preparation, course set-up, and interfacing with other departments.

Duties & Responsibilities 7

Support Program.
Act as Program Coordinator.
Serve as department format/style reviewer for theses and dissertations. Proofread and edit documents.
- Assist by preparing correspondence memos, reports, meeting minutes, and coordinating meeting schedules.
- Course Set-Up and Textbooks
- Set-up, schedule, and monitor courses.

Requirements & Skills 7

Four years of experience; or an associate degree/technical training plus two years of experience; or a bachelor’s degree; or an equivalent combination of education plus experience is required.
Essential computer skills: Microsoft Word, Excel, web-based applications.
- Effective oral and written communication skills.
- Excellent organization, attention to detail, and follow up.
- Tact, discretion, and independent judgment.

Job summary 8

We seeking a Program Assistant to join the team! Providing a high level of customer service and able to work in a high pace environment. The ideal candidate will have prior experience in an academic front office setting. It is critical for the candidate to have the ability to work both collaboratively and independently, prioritize, and multitask. Additionally, the successful candidate should have strong communication and organizational skills.

Duties & Responsibilities 8

Provides client services by responding to inquiries and requests for information regarding specific program functions.
Coordinates production and distribution of program materials including meeting agendas, reports, information materials, marketing materials, etc.
Coordinates program services and/or activities. Schedules classes, meetings and/or events. Arranges with vendors for services. Ensures satisfactory follow through on assigned areas of responsibility.
- Coordinates program services with other offices and staff on campus. Serves as a resource for program information.
- Provides updated presence for the department in all areas of social media, such as: Facebook and Instagram.
- Performing other related responsibilities as requested and when necessary. The University reserves the right to add or change duties at any time.

Requirements & Skills 8

Preferred Education: Bachelor’s degree
Preferred Experience: 2 years
- Minimum Education: Bachelor's degree; combined experience/education as substitute for minimum education
- Minimum Experience: 1 year
- Minimum Field of Expertise: Administrative support services

Job summary 9

Under the general direction of the Program Coordinator, the Program Assistant assists with the program.

Duties & Responsibilities 9

Assists staff to facilitate programs.
Additionally, reviews keeps program attendance, and coordinates volunteers.

Requirements & Skills 9

Must have a high school diploma or educational equivalent.
Strong communication and interpersonal skills are essential. Familiarity with Microsoft Word and Excel is preferred.

Job summary 10

You will serve as a Program Assistant in our organization.

Duties & Responsibilities 10

You will analyze program data to establish trends for reporting purposes.
You will adapt new business methods to develop expanded program and policies for continuous program improvement.
You will use an automated system (e.g., management information system, Microsoft Word, Excel, PowerPoint, Access) to extract information.
- You will create spreadsheets, graphs, or charts to report data trends to senior management.
- You will maintain a database to analyze division metrics.
- You will monitor operational reports to identify trends.

Requirements & Skills 10

Must be a US Citizen.
Must be determined suitable for federal employment.
Must participate in the direct deposit pay program.

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Program Assistant Job Description

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