Program Analyst Job Description

Job descriptions
Administration and Office Support

Job summary 1

We are seeking a Program Analyst with 5+ years experience. The Program Analyst will provide direct support to the Business Management Team, providing a business management and process improvement support. You’ll provide management support to assist with execution of budget planning/reporting, acquisition activities, formulation and recommendation of solutions for complex problems, modification and improvement of processes (continuous improvement) and support communications across the organization and with outside stakeholders.

Duties & Responsibilities 1

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Responsible for providing daily customer support to the IT business management office, preparing customer briefs and reports incorporating complex program/project financial data and other complex contract, project or business related details.
Investigate existing practices and develop how-to/Standard Operating Procedure (SOP) documentation on how to perform various tasks, processes, and procedures.
Identify program and business process issues, collaborating with stakeholders to gather as-is requirements and develop to-be enhancements.
Schedules and facilitates customer meetings, capturing meeting minutes, action items and risks.
- Supports in the development of organization-wide communication plans.
- Writes and edits monthly news letters and ad-hoc notifications.
- Works in a team environment; Quality Team Member.

Requirements & Skills 1

Ability to obtain/maintain EOD Suitability Clearance
BA + 5 years experience, AA + 7 years experience or 11 total years experience
A minimum of 2 years experience supporting a PMO or BMO with a broad spectrum of responsibilities (e.g. financial management, schedule management, risk management, communications management)
- Strong communications skills and ability to work collaboratively with Senior Leaders
- Proficiency with MS Office Suite, especially Excel and PowerPoint
- Initiative – proactively establishing relationships, setting up workshops, finding opportunities to innovate and improve value, as well as providing new ideas for improvement

Job summary 2

The purpose of the Program Analyst position is to perform a variety of complex management and program analysis assignments. The employee typically applies qualitative and quantitative methods for the analysis and evaluation of both internal, organizational administrative operations and line health care program(s) to determine their efficiency and effectiveness.

Duties & Responsibilities 2

Analyze and evaluate the management practices and methods, and administrative operations of an organizational unit.
Identify and analyze issues, problems, and challenges facing the organizational unit.
Develop, select, adapt, and employ qualitative and quantitative methods, procedures and systems for assessing the efficiency and effectiveness of the structure of the organizational unit; management policies, practices and procedures; and administrative operations, processes and mechanisms.
Prepare reports and brief results and recommendations to program or higher-level management.
Advise managers and program officials on management or program-related policies and procedures.
- Review and evaluate established managerial and program policies and procedures to determine gaps where additional guidance is needed.
- Develop internal operating procedures; resolve functional conflicts and internal problems; and recommend new approaches as necessary.
- Perform other duties as assigned.

Requirements & Skills 2

US Citizenship is required.
Background Investigation is required. E-Verify: If you are selected for this position, the documentation that you present for purposes of completing the Department of Homeland Security (DHS) Form I-9 will be verified through the DHS ""E-Verify"" System.
- Federal law requires DHS to use the E-Verify System to verify employment eligibility of all new hires, and as a condition of continued employment obligates the new hire to take affirmative steps to resolve any discrepancies identified by the system.
- The U.S. Department of Health and Human Services is an E-Verify Participant.
- One-year probationary period may be required.

Job summary 3

We are in search of a Program Analyst with expertise in law enforcement capacity building programs, including training and mentoring as well as the provision of technical assistance, equipment, and software to support the Department of State, Bureau of Counterterrorism and Countering Violent Extremism Office of Programs (CT/P). The successful candidate shall provide support services to CT/P serving as a Program Analyst contributing to program planning, implementation, monitoring, reporting, and performance oversight and evaluation. The candidate shall have responsibility for an assigned country or geographic region portfolio that includes contributing to the design, development, planning, coordination, implementation agreements, reporting, and monitoring and evaluation of assigned portions of CT's worldwide programs and other CT related foreign assistance activities.

Duties & Responsibilities 3

Monitor developing political situations, terrorism threats, security sector dynamics, human rights situations, and issues of administrative management that may impact upon the ability of the USG to implement counterterrorism assistance and/or capacity building programs
Assess political stability, security, and threat conditions in the assigned country through analysis of reporting, briefings, as well as on-site interviews and observation.
Monitor issue areas pertinent to the country or region maintaining currency on legislative and policy developments affecting the USG’s stance and reactions.
- Interpret the significance of events or developments to U.S. counterterrorism programs, assessing them against a broad, but in-depth knowledge of the assigned geographic area that includes its political system, security sector, language, history, and culture.
- Draft briefing papers or provide input to briefing papers on the impact of events on U.S. counterterrorism programming. Provide oral briefings on the same.
- Recommend effective changes for U.S. programs in dealing directly with the country in question or indirectly through third parties or multi-lateral organizations.

Requirements & Skills 3

Expert use of quantitative and qualitative techniques for analyzing and evaluating complex mission-oriented programs and projects for an organization.
Experience with developing project and program plans, goals, objectives, and milestones involving complex programs, systems, or issues of critical importance to an entire organization.
Experience with assessing project progress, conducting briefings, and preparing comprehensive reports with solutions and recommendations for top-level managers and executives.
Expert knowledge of the theories and principles of political science, international relations, security policy, economics, history, geography, or other related disciplines applied in analyzing and evaluating factors and conditions involved in the development and implementation of U.S. foreign policy and/or foreign assistance specific to one or more countries.
Mastery of one or more geographic or functional specialty areas to provide expert advice and guidance with regard to the policy implications of issues/programs and developments in an assigned specialty area.
- Ability to provide advice, guidance, and consultation to officials with regard to the interpretation and application of analyses.
- Ability to establish liaison at all levels throughout the foreign policy and intelligence communities to exchange information vital to both spheres of operation.
- Bachelor's degree from an accredited university and three-to-five years of work experience in areas similar to those of the requirements of this task order OR a Master’s degree and work experience in areas similar to those above.

Job summary 4

The Program Analyst will be responsible for the oversight and the management of complex Foreign Military Sales (FMS) program efforts; completing detailed client work objectives; serving as a liaison with clients; coordinating activities; negotiating tasks and solving problems.

Duties & Responsibilities 4

Assist with the development of Letters of Offer and Acceptance
Monitor, coordinate, and integrate the complete foreign military sales program
Prepare material for Country briefings as well as reports and memorandums
Produce information by transcribing, formatting, editing, retrieving, copying, and transmitting text, data, and graphics
Collect information to assist others in various logistical duties to include tracking requirements and equipment
- Secure information by completing database backups
- Provide historical reference by developing and utilizing filing and retrieval systems
- Other duties as assigned

Requirements & Skills 4

Bachelor's Degree with 2+ years of program-analysis experience and 1+ years of experience working Foreign Military Sales (FMS) programs with a basic working knowledge of the Security Assistance Management Manual and policies, laws, and procedures that govern FMS sales.
Experience with U.S. Air Force systems such as MQ-9 Reaper is desired.
The candidate should also be familiar with the databases and sources of information utilized to support FMS programs such as Defense Security Assistance Management System (DSAMS), Centralized Information System for International Logistics (CISIL), and Security Cooperation Information Portal (SCIP).

Job summary 5

The Program Analyst will review, edit and facilitate responses and other documentation related to GAO/OIG audits and identify major issues within complex problems to determine or recommend corrective action.

Duties & Responsibilities 5

Assists in the identification of trends that indicate enterprise risk to Mission, and ensures audit findings are closed in a timely manner.
- Assists in review and develop appropriate source materials and prepare policy documents and information, briefing papers and presentations, coordinates findings, develops special studies and analyses for recommending policy and procedural changes.
- Assists in preparation of written reports on significant findings and recommend courses of action for promoting identified objectives and programs.
- Assists in conducting reviews of controversial and complex issues and ensure prompt comprehensive responses to correspondence.

Requirements & Skills 5

You must be a US Citizen or US National.
- Males born after 12/31/1959 must be Selective Service registered or exempt.
- Subject to satisfactory adjudication of background investigation and/or fingerprint check.
- Successful completion of one year probationary period, unless previously served.

Job summary 6

As a Program Analyst you will serve as a staff analyst, evaluator, and advisor to management. In this position, you will be responsible for planning, analyzing, evaluating, and improving the effectiveness of administrative operations and operating programs.

Duties & Responsibilities 6

Develop and interpret guidance on program planning, execution, and evaluation.
Prepare directives, issuances, memoranda, policy statements, legislative proposals, and other written guidelines to introduce new initiatives.
Recommend effective operations consistent with policies and objectives.
- Develop long-range program plans, goals, objectives, and milestones.
- Identify ways to resolve or address issues which directly affect the accomplishment of principal program goals and objectives.
- Research new or improved business and management practices for application to operating and administrative programs.

Requirements & Skills 6

Experience that demonstrated a wide range of evaluative and analytical methods and techniques, to revise methods or develop new approaches to analyze detailed findings and identifying and measuring accomplishments and progress
Experience includes project management tools and techniques to plan, schedule, implement, closeout, and evaluate complex projects and studies
Management and organizational techniques, systems, and procedures to perform a wide variety of studies and projects with a long-term impact and budgeting methods and techniques to prepare analyses and estimates of resource needs

Job summary 7

Working in a creative and fast-paced environment, the Program Analyst will work with operations and IT to develop, document, and implement improved efficiencies.

Duties & Responsibilities 7

Provide support to IT efforts to develop requirements for additional system functionality.
Assist management in developing performance metrics.
Identify trends, atypical situations, or other issues that may require special consideration or procedures.
Manage multiple conflicting priorities while supporting the various process owners
Ensure the adherence to federal regulations for payments of specific program components, including program rules, eligibility designations, and FCC orders.
- Conduct audit research.
- Assist Senior Manager(s), Director(s), and others in various projects, as needed.
- Other specific duties as assigned.

Requirements & Skills 7

Job summary 8

We are currently recruiting for a Program Analyst – (Acquisition Support) to join our team.

Duties & Responsibilities 8

Provide Acquisition Program Management support designed to assist various product teams in developing and drafting acquisition documentation including, but not limited to: Acquisition Strategies and Plans, Acquisition Program Baselines, Test and Evaluation Master Plans, System Engineering Plans, Life Cycle Sustainment Plans.
Develop, draft, provide, and update documentation for acquisition programs to include all documentation required for program Milestone events (MDD, MS A, MS B, MS C, Full Rate Production, Type Classification/Material Release, etc.).
Apply knowledge of the DoD 5000 series publications, acquisition policy and critical thinking skills to assist product teams with developing, maintaining, and coordinating decision packages (e.g., Milestone B, Type Classification, Materiel Release) for approval.
- Utilize collaboration software (e.g., Microsoft SharePoint, Global Electronic Approval Routing System) in order to maintain, route, track, and update documentation.
- Support program personnel with programmatic related actions including preparation of Program Reviews, Decision Briefs, Quad Charts, and Program Procurement and RDT&E Forms.
- Provide support to Combat Development community, as required, and assist with the development/update of requirements documents for programs: Analysis of Alternatives (AoA); Initial Capabilities Document (ICD); Capability Development Document (CDD); Directed Requirements; and Operational Needs Statements (ONS).

Requirements & Skills 8

Bachelor’s Degree in business, accounting or related area plus at least seven years of direct experience with government program management to include budgeting, scheduling, trade-off analysis, lifecycle costing, risk management, supportability, test and evaluation, and requirements development
Must include 5 yrs experience with verbal and written communication to include presentations and/or briefings to product managers, division chiefs or equivalent grade.
- Must have an active secret level security clearance with ability to obtain TOP SECRET/SCI.
- Must be detail-oriented with excellent technical, verbal, and written communication skills as related to the job description above.
- Must be able to travel as less than 10% travel is expected for this position.

Job summary 9

With the support of the Director of Analytics, the Program Analyst will build a comprehensive understanding of the organization's data system, and the value of those contributing to it. The Program Analyst will be a key agent in fostering a culture of data-based decision making across the organization.

Duties & Responsibilities 9

Collaborate with program staff to conduct gap analyses, assess analytic needs, provide ongoing support in creating analytic tools, and facilitate the development and implementation of improved processes.
- Partner with Information Services to understand the data systems and advise on the creation of datasets and reports to meet data and analytic needs of the organization.
- Build a working knowledge of data elements and their implications for clinical operations.
- Create and maintain analytic tools for building a culture of data-based decision making.

Requirements & Skills 9

Bachelor’s degree
Two years' of related experience in process improvement, data management or analytics.
One to three years' of experience in customer service or facilitating process improvement.
One year of experience working with relational databases. (e.g. Access, SQL)
Preferred: One year of experience in the behavioral health industry.
Preferred: One year of experience using Tableau or other data visualization software (eg. PowerBI)
- Ability to actively listen and engage with customers.
- Ability to manage multiple projects.
- Ability to problem-solve and be collaborative.

Job summary 10

We are looking for a Program Analyst.

Duties & Responsibilities 10

Plan, coordinate, manage, and execute analysis functions pertaining to all youth programs administered with the National Guard Bureau.
Responsible for financial coordination and management of youth programs encompassing the 54 states, territories, districts and/or project areas.
Perform review and analysis of current and future Fiscal Year program/budget requirements and accomplishments for all youth programs such as Youth ChalleNGe and NG (National Guard) STARBASE program sites.

Requirements & Skills 10

Financial Analysis
Financial Management
Organizational Awareness

Olivia Powell
Recruiting expert

Last updated Oct 12

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