Mail Handler Job Description template and pdf with duties [2024]

Job summary 1

The Mail Handler is responsible for scanning, stacking, palletizing, wrapping, and loading mail into trailers all approved mail. The Mail Handler ensures that all approved mail is correctly and completely handled according to schedules and internal controls using multiple software applications and floor organization skills. The Mail Handler follows instructions and activities coordinated by the Mail Expeditors and Supervision to ensure that the mail is properly handled and prepared for approval and delivery.

Duties & Responsibilities 1

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Scans mail containers.
Stacks scanned and banded mail containers on pallets. Verifies that the strapping machine properly bands the scanned mail containers and ensures the finished mail pieces are secured within the mail container.
Palletizes the finished mail containers, separating them by project and manually stacking them according to requirements. Labels each pallet or cage with the correct project information to maintain the accuracy of pallet contents and ensure visibility of this information.
Wraps each completed pallet using automated stretch-wrapping equipment to ensure the integrity of the finished product.
Loads the scanned, wrapped, and approved mail into a truck using a transporter or pallet jack. Ensures the trailer is loaded safely and according to requirements.
- Uploads and loads Supplies and Mail equipment to designated inline production areas to ensure the production equipment can run without stopping.
- Assists the Mail Expeditor in the operation of the to commingle equipment to maximize postage savings for First Class letters and flats.
- May include other duties as assigned.

Requirements & Skills 1

Intermediate computer skills, including familiarity with Microsoft Office, particularly Excel, and a good working knowledge of the current Windows operating system.
Ability to obtain a transporter certification.
Ability to work with detail and to remain focused.
- Ability to work with minimum supervision and be self-directed.
- Superior prioritizing and organizational abilities.
- Moderate mechanical abilities to work with banding and wrapping equipment.

Job summary 2

The Mail Handler is responsible for opening envelopes and removing and sorting contents according to first and third-stage procedures. Documents must be prepared for scanning to include all prepping functions for specific documents. As necessary, may perform secondary functions as needed for the project.

Duties & Responsibilities 2

All aspects of opening and sorting mail.
Collect stacks of documents, apply a batch header, and make copies of documents as required for scanning.
Move batches and boxes within the work area, as well as in between the work and storage areas.
- Collect and reuse and recycle materials from sorting areas and empty them into appropriate receptacles.
- Assist in opening and detail sorting operations as needed.
- All other duties as assigned.

Requirements & Skills 2

Job summary 3

The Mail Handler will provide Mail and Scanning support for our locations. The successful candidate must be flexible, can work with different personalities, and have superior client service skills. Because this individual will be a member of two key departments, excellent attendance is a must.

Duties & Responsibilities 3

Requirements & Skills 3

Prior Mailroom and Document Scanning Experience would be a major plus.
Proficiency in Microsoft Office
Superior customer service skills
Must have an excellent attendance record in previous positions.
Ability to lift to 15lb. packages and boxes.
Current Security Clearance a distinct advantage
- Ability to pass a background check.
- Valid driver’s license and clean driving record
- Must be a citizen or permanent resident of the United States.

Job summary 4

The Mail Handler is responsible for clearing mail from sorting machines as well as the operating bar, meter, and flat machines.

Duties & Responsibilities 4

Requirements & Skills 4

Job summary 5

Mail Handler responsibilities include machine operation, data entry, mail sorting, and record keeping. This is a warehouse position requiring mostly standing/walking/lifting 50 lbs. Individuals must be highly focused, extremely detail-oriented, familiar with/comfortable using computers and enjoy a variety of work tasks.

Duties & Responsibilities 5

Machine Operation to prepare and process mail
Quality control
- Data Entry
- Lift and maneuver containers of mail
- Record keeping of customer transactions

Requirements & Skills 5

Job summary 6

We are in search of a Mail Handler to become an essential part of our team! The Mail Handler shall have the ability to maintain a high level of accuracy and, can meet production standards, deadlines, and goals in a high-volume and fast-paced environment. In this role, you will receive and distribute incoming mail and materials and, open and scan mail using mail extraction machines.

Duties & Responsibilities 6

Preparing, scanning, and indexing of paper documents suitable for imaging.
May operate an alphanumeric keyboard for data entry.
Verifies work to ensure accuracy and completeness.
Creates and maintains files.
Ensures accuracy and completeness data.
- Performs clerical tasks in the Mail/Scan function.
- May provide office support as necessary.
- All other duties as assigned.

Requirements & Skills 6

Must have lockbox or similar high-volume mail/payment processing experience.
Highly detail oriented.
- Must maintain a high level of confidentiality, informational accuracy, and production.
- Must be able to work under strict deadlines and time frames.
- High School diploma or GED or equivalent

Job summary 7

We are looking for a Mail Handler to join our team.

Duties & Responsibilities 7

Check merchandise and papers for damages, take pictures, and fill the database.
Provide quick and informative reports, and constant communication with personal manager.
Sort mail in accordance with the Domestic Mail Manual.
Complete production report identifying jobs run and production total.
- Follow safety practices.
- Maintain good housekeeping in the work area.
- Any other tasks assigned by management.

Requirements & Skills 7

Reliable and dependable
Follow instructions and work orders
Ability to work individually and on a team
- Excellent communication skills
- Ability to stand for the duration of shift (10 hours)
- Ability to lift to 25 pounds

Job summary 8

As a Mail Handler, you will be responsible for picking, packing, and shipping products for our customers.

Duties & Responsibilities 8

Requirements & Skills 8

High School Diploma or Equivalent
2+ years of related experience preferred
Must have a valid driver’s license and be 18 years of age or older
Ability to perform physical labor in a freezer environment for 4-8 hours per day and standing for 8-hour shifts
Ability to lift and/or move packages weighing up to 50 lbs.
Ability to work independently for part or all the shift
- Values of honesty, responsibility, reliability, and team support
- Must be comfortable with computer technology or have the willingness to learn
- Must possess strong written and verbal communication skills

Job summary 9

The Mail Handler is expected to work with efficiency and accuracy to support store operations. They will be responsible for sorting incoming mail and packaging returns. The Mail Handler will be scheduled for three hours per day, five days per week.

Duties & Responsibilities 9

Completes tasks independently in a quick-turn environment
Follows and understands quality guidelines
Maintains a clean, organized, and safe working environment

Requirements & Skills 9

Prompt, reliable, and responsible
Able to follow and understand quality guidelines
Excellent packing skills

Job summary 10

We are looking to hire a Mail Handler.

Duties & Responsibilities 10

Inspecting inmate mail and parcels for contraband and generating rejection notifications
- Communicating with inmates about their mail, books, newspapers, and parcels
- Communicating with inmate family members about mail, books, etc.
- Maintaining legal logs, parcel logs, and other records as necessary

Requirements & Skills 10

One (1) year of experience in a mail service or postal operation involving the operation and maintenance of mail service equipment
Experience working in a correctional setting
- Experience working collaboratively with other staff members
- Experience recognizing safety and security concerns in a correctional institution
- Experience using Microsoft Word, Excel, and Access to fill out forms, enter data, and complete legal mail logs

Mail Handler Job Description

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