Legal Secretary Job Description template and pdf with duties [2024]

Job summary 1

Under general supervision, Legal Secretary performs a variety of complex legal support assignments of a specialized nature assisting staff attorneys in managing and processing legal work. Assignments involve relieving one or more staff attorneys or considerable procedural details, anticipating the needs of the attorneys, taking considerable initiative in providing services not specifically requested, and following through on matters which would otherwise require the attorney""s attention. Legal Secretary work differs from other secretarial and office support work in the application of specialized legal terminology, procedures, and techniques required by the legal community, as well as the significant consequence of error associated with the finished work product. Work is performed with considerable independence in accordance with general policy and procedural guidelines and is reviewed by the assigned attorneys or another supervisor for timely accomplishments of tasks, for overall results achieved, and the degree to which the work meets the needs of the office.

Duties & Responsibilities 1

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Preparation of discovery answers
- Preparation of petitions
- Motions and other court documents
- Typing of correspondence and subpoenas and assisting with preparation of paperwork associated with regular court dockets

Requirements & Skills 1

Extensive knowledge of and ability to use modern office practices, procedures and equipment
Extensive knowledge of business and legal correspondence
Excellent typing/word processing skills (minimum typing speed of 60 wpm
Knowledge of the workings of and terminology related to the criminal justice/legal system is also highly desirable
- Familiarity and knowledge of Microsoft Word and/or comparable programs
- Knowledge of and ability to maintain alphabetical filing system
- Spanish speaking is a plus

Job summary 2

We are seeking prospective Legal Secretaries who can provide secretarial support to one or more assigned attorneys or staff members.

Duties & Responsibilities 2

Requirements & Skills 2

High School Diploma or the equivalent
Organization and planning skills
Extensive experience utilizing P.C. software applications (e.g. Microsoft Office Suite, VISIO)
- Legal and business terminology
- Legal/court procedures
- Excellent grammar and spelling skills

Job summary 3

Under general supervision, PERFORMS legal secretarial and administrative duties. MAINTAINS working knowledge of legal concepts, practices, and Staff Counsel procedures applicable by jurisdiction.

Duties & Responsibilities 3

PREPARES pleadings, routine motions, notices, jury demands, routine discovery, and correspondence of a non-dictated nature, within the case management system, for attorney review and signature. MANAGES and MONITORS the status of court filings and suits via mail, in-person, or e-filing.
MAINTAINS attorney calendars by SCHEDULING, RESCHEDULING, CONFIRMING, and/or CANCELING appointments within agreed parameters. May SCHEDULE other appointments, including but not limited to conferences, examinations under oath, and depositions. CREATES diary entries, journals, and statistical records for the attorneys.
PREPARES checks in accordance with established procedures and SENDS to the appropriate individual to facilitate payment.

Requirements & Skills 3

Must be able to, with or without accommodation, perform the essential functions which include, but are not limited to seeing, hearing, typing and speaking.
Work activities involve combinations of sitting, walking, kneeling, climbing, pulling, bending, lifting, carrying and standing for extended periods.
Must be able to follow complex instructions, resolve conflicts or facilitate conflict resolution, and have strong organization/priority setting skills.
Must be able to multi-task.
Must be able to learn and apply large amounts of technical and procedural information.
Must be able to communicate effectively verbally and in writing.
- Based on jurisdiction, may need to obtain and maintain a notary license.
- Must have the ability to type at least 40 words per minute.
- Position requires a minimum of 2 years’ experience as a grade 60 Legal Secretary or 4 years’ experience as a Legal Secretary handling personal injury litigation matters.

Job summary 4

Under limited supervision, Legal Secretary provides accurate and reliable support to the Attorney. Provides advanced legal support to one or more assigned Attorneys and/or investigators, and Special Prosecutors from other jurisdictions. May maintain and prepare Circuit Court misdemeanor appeals and revocations.

Duties & Responsibilities 4

Assists the Attorneys, and Special Prosecutors in all facets of their duties, as requested.
Composes, drafts, types, prepares, or completes various forms, reports, correspondence, legal documents, orders, briefs, answers to discovery, jury instructions, indictments, and other documents. Compiles information for reports, documents and correspondence and coordinates copy preparation.
Responsible for maintenance of litigation files, including preparing and setting up files; sorting and organizing documents to be filed; filing documents in designated order. Copies documents, records, pleadings, etc. with regard to litigation matters. Maintains all litigation files.
Schedules court appearances including hearings, motions, trials; maintaining the calendar of assigned Attorney responsible for litigation.
- Maintains and prepares a variety of files for attorneys; receives case reports and retrieves and reviews case files to assist attorneys in cases; receives and manages various records; routes files to appropriate personnel as required; prepares case files and misdemeanor appeal files.
- Enters a variety of data into computer databases and spreadsheets; creates, modifies, and archives database files.
- Assists in legal secretarial work including preparing and typing material from typed or handwritten copy or machine dictation, which requires use of a variety of complicated formats for preparing correspondence, lists, briefs, notices, memos, pleadings, orders, petitions, jury instructions, and other legal documents or routine documents, reports, files, and manuscripts; assumes responsibility for correctness of spelling, punctuation, format, and grammar; makes copies of all documents as required.

Requirements & Skills 4

Graduation from two-year college or vocational/technical school with major course work in secretarial science, and 1 to 2 years' experience in an administrative position in a law office, preferably in a local government; or any equivalent combination of training and experience which provides the required knowledge, skills and abilities.
Requires State certification.

Job summary 5

The Legal Secretary will be directly responsible for supporting Partners, Senior Attorneys, Associates, and fellow Legal Support Staff on all aspects of legal document preparation, client communication, and general office procedures. A strong attention to detail, commitment to quality work product, and client service skills are required.

Duties & Responsibilities 5

Requirements & Skills 5

Must be a self-starter, work well with co-workers, and perform all secretarial duties.
Experienced legal secretary (2 years’ minimum) preferred, but not required.
Two-year legal secretary or paralegal education preferred, but not required.
- Proficient in all aspects of Microsoft Office, Excel, Lexis, and document management software or equivalent.
- Must be able to prepare draft documentation using Word or through templates and be able to revise and finalize as directed.
- Notary Public is preferred.

Job summary 6

This is an opportunity for the right candidate to join a successful and growing law firm and to work on a variety of interesting cases. The successful candidate will need to possess the ability to work well under pressure and meet deadlines, attention to detail, excellent time management skills and strong organizational and communication skills.

Duties & Responsibilities 6

Perform a variety of administrative functions such as preparing bi-weekly billing, scheduling of meetings, preparation of meeting materials, drafting engagement letters and other correspondences.
Manage attorney’s daily calendar of appointments, meetings and conferences.
- Oversee and communicate internal and client due dates to meet important deadlines.
- The ability to multitask, prioritize and think ahead, as well as anticipate the needs of the attorney and client; excellent listening skills, ability to follow directions and attention to detail.
- Have experience with time entry (timeslips), with an aptitude for expanding their knowledge of these tasks and associated programs.

Requirements & Skills 6

Three plus years’ experience in a law firm;
Bachelor’s Degree is required, Paralegal certificate preferred;
- Highly resourceful and reliable;
- Experience working independently, within cross-functional teams, in a collaborative environment;
- Comfortable working in a fast-paced, frequently changing environment.

Job summary 7

Under direct supervision, Legal Secretary provides specialized, confidential, and diversified clerical support in a legal setting; and maintains schedules, handles office details, and relieves staff (legal or otherwise) of procedural details.

Duties & Responsibilities 7

Participates in the efficient operation of the assigned area by performing a wide variety of legal secretarial and support duties in order to relieve the attorneys and staff of a variety of procedural details.
Initiates, updates and maintains case files by creating physical and computerized files on new cases and receiving, assembling, sorting categorizing and storing subsequent, case-related materials either physically in a file or on computer database to ensure that information is current and accessible.
Prepares legal documents, including subpoenas, warrants, petitions, briefs, motions, citations, pleadings and others by typing from transcription, audio tapes, rough draft, oral instruction, dictation or clear copy; reviews drafts for punctuation, spelling and grammar and makes corrections to drafts in order to produce final copies of professional work product.
Coordinates activities in the area of assignment by maintaining calendars, scheduling attorney/client meetings or meetings between staff and other groups or organizations, arranging for necessary materials to be available at meetings and arranging business travel for management and professional staff to ensure smooth, efficient operations.
- Receives and/or requests discovery and processes information by copying reports, police tapes, photos, etc., requesting further needed information and documenting all actions in order to assist attorneys in case preparation.
- Logs reports from various agencies by entering information into the computer; searches for prior offenses; organizes information; forwards information to appropriate parties and follows up, as needed.
- Composes and types letters, memoranda and basic reports, utilizing word processing software; reviews drafts for punctuation, spelling and grammar and suggests/makes corrections to drafts; arranges for, or copies, distributes and files same to ensure smooth, efficient operations.

Requirements & Skills 7

Graduation from high school or G.E.D. equivalent; AND, two years of full-time experience providing clerical and secretarial support involving typing, filing, calendar coordination, public contact, and project coordination tasks.
Legal experience is desired.
Modern office procedures, methods and equipment including computer equipment, word processing methods, techniques and programs.
Principles of business letter writing, including English usage, spelling, vocabulary, grammar and punctuation.
- Record keeping, filing methods and records management techniques.
- General office procedures, policies and practices, as well as knowledge of computer application, hardware, and other general office equipment related to the performance of the essential functions of the job.
- Computer applications and hardware related to performance of the essential functions of the job.

Job summary 8

Legal Secretary provides secretarial and administrative support to professional legal staff.

Duties & Responsibilities 8

Prepares and files legal documents, motions, pleadings and correspondence of a legal nature as directed.
Maintains attorney calendars, sets court dates and appearances, and schedules meetings with witnesses and other involved parties.
Maintains department records.

Requirements & Skills 8

0-7 years experience in insurance defense litigation
Significant experience in the legal industry

Job summary 9

We are seeking a Legal Secretary to join its growing team!

Duties & Responsibilities 9

Formatting legal briefs, pleadings, correspondence and other legal documents
Filling of legal documents with state and federal court
- Assist with attorney time entry
- Scanning, Copying, E-filing, and other aspects of a busy secretary desk
- Creating and organizing trial binders

Requirements & Skills 9

Legal experience
Legal Secretary experience for AT LEAST 2+ year
Complete all tasks with minimal supervision
- Excellent written, verbal, and interpersonal communication skills
- Proficient with Microsoft Office suite including Word, Excel, and Outlook
- Experience with Labor & Employment, Trust & Estate Litigation, or Real Estate Litigation, is preferred but not required.

Job summary 10

We are seeking an experinced Legal Secretary to join our team.

Duties & Responsibilities 10

Search for and identify contact details for suppliers and type into tracking file
Contact internal Procurement / Engineering teams as needed to identify missing data and obtain detailed required for work to proceed
Extract data into/from database and provide to service provider

Requirements & Skills 10

Bachelor's degree, preferred in International Business or Legal Admin / Paralegal background
Verbal and written communication skills, multi-tasking, customer service skills and interpersonal skills
- Ability to work independently and manage one's time
- Ability to keep information organized and confidential
- Previous experience and skilled in use of computer applications, such as Microsoft Word, Excel and PowerPoint and ERP systems (Oracle, SAP or other)

Legal Secretary Job Description

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Legal Secretary Job Description

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