General Clerk Job Description template and pdf with duties [2024]

Job summary 1

Valiant is seeking a skilled Clerk General who has familiarity with the terminology of the office unit. The General Clerk selects appropriate methods from a wide variety of procedures or makes simple adaptations and interpretations of a limited number of substantive guides and manuals. The clerical steps often vary in type or sequence, depending on the task. Selects from alternative methods and refers to problems not solvable by adapting or interpreting substantive guides, manuals, or procedures. The General Clerk chooses among widely varying methods and procedures to process complex transactions; and selects or devises steps necessary to complete assignments.

Duties & Responsibilities 1

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Uses some subject-matter knowledge and judgment to complete assignments consisting of numerous steps varying in nature and sequence.
Selects from alternative methods and refers to problems not solvable by adapting or interpreting substantive guides, manuals, or procedures.
- Assists in a variety of administrative matters and maintains a wide variety of records Verifies customers' documentation for accuracy and completeness. Compiles information and handles and adjusts complaints.
- Chooses among widely varying methods and procedures to process complex transactions Interfaces with personnel to coordinate meetings, maintain logs, records, and files, provides end-user support, and performs general administrative duties.
- Responsible for filing, sorting and storing historical and other documents in support of Installation Personal Property Office client's requirement.

Requirements & Skills 1

Must be a high school graduate or possess an equivalency diploma Proficient in Microsoft Office (Word, Excel, PowerPoint).
Must be able to grasp other software applications and train others in those applications using Defense Personal Property System (DPS).
Must be a high school graduate or possess an equivalency diploma Two years of general office experience; developing, writing, proofreading, and editing reports, proposals, and documents.
Must currently possess at a minimum an Interim security clearance and be able to obtain/maintain an active/valid US security clearance.
Communication skills
- Office equipment skills such as faxing and photocopying
- Organizational skills to balance work and prioritize tasks
- Ability to work in a team environment Must be able to lift to 50 lbs

Job summary 2

The General Clerk provides administrative support to a small group of Scientific Review Officers (SRO), a single IRG Chief, and/or a group performing less complex review activities. Carries out straightforward administrative support functions such as database updating, data maintenance, data entry, and office operations support (such as mail delivery, purchasing support, and/or coordinating SRO registrations at conferences) within clearly defined guidelines and by well-established procedures and policies.

Duties & Responsibilities 2

Requirements & Skills 2

Bachelors Degree in Preferred
1-2 years of clerical and administrative/customer service experience
Experience in an Administrative position specifically in the areas of Research, Grant Management, and Health Care is a plus

Job summary 3

The General Clerk follows detailed specific procedures in completing several repetitive clerical steps performed in a prescribed or slightly varied sequence such as coding and filing documents in an extensive alphabetical file; which could involve simple posting to individual accounts, opening mail, calculating and posting charges to departmental accounts, operating basic office equipment, e.g. photocopier, facsimile, multi-line phone/voicemail systems, mailing machines, and minimal computer programs.

Duties & Responsibilities 3

Maintains daily mail counts verifying arrival and delivery of all regular mail. Delivers and secures signature(s) of all accountable mail to the intended recipient within two hours from the time it is received in the mailroom. Conducts quality control checks per location and mail run to ensure that the mail is routed to the intended mail stop location.
Responsible for safety within the scope of work by proper use of equipment and adherence to safety policies.
Responsible for delivering and picking up various documents, packages, and other items following prescribed routes of routine runs. Shall be available for unscheduled runs as required. Assists in mailroom operations. Make delivery and pick-up run daily to scheduled locations at a specified time by a delivery schedule.
Obtain signatures for items delivered as required.
Keeps a log of schedule and deliveries.
- Delivers and picks up a delivery vehicle for scheduled and unscheduled maintenance and repairs.
- Performs mailroom duties as assigned.
- Responsible for fostering a positive team spirit and producing quality work.

Requirements & Skills 3

Exerting up to 50 pounds of force occasionally, and/or up to 20 pounds of force frequently, and/or up to 10 pounds of force constantly to move objects.
- Moving/Lifting: Raising objects from a lower to a higher position or moving objects horizontally from position to position. Requires the substantial use of the upper extremities and back muscles.
- Standing/Walking: Remaining upright on the feet, particularly for sustained periods. Moving about on foot to accomplish tasks, particularly for long distances.
- Other demands include stooping, sitting, pulling, lifting, carrying pushing, climbing stairs and ladders; talking, and listening.

Job summary 4

The General Clerk assists the department, performing any combination of clerical duties requiring general knowledge and application of various work methods and procedures.

Duties & Responsibilities 4

Manually prepares purchase orders for signature.
Answers telephones, conveys messages, and runs errands.
Operates various office machines, opens and routes incoming mail, answers correspondence, and prepares outgoing mail.
- Maintains the site’s files
- Conducts limited research.
- Prepares, issues, and sends out receipts, bills, policies, invoices, statements, and checks.

Requirements & Skills 4

High School Diploma or Equivalent preferred
0-2 years related experience, preferred

Job summary 5

The General Clerk selects from alternative methods and refers problems not solvable by adapting or interpreting substantive guides, manuals, or procedures. Typical duties include assisting in a variety of administrative matters; verifying statistical reports for accuracy and completeness; compiling information; and handling and adjusting complaints. The General Clerk also directs lower-level clerks.

Duties & Responsibilities 5

Requirements & Skills 5

Job summary 6

The General Clerk handles high-priority information requests and is highly accountable and responsible for safeguarding sensitive information. This position will use his/her judgment, knowledge, and experience to make administrative decisions, resolve issues and elevate issues by policy and guidelines.

Duties & Responsibilities 6

Properly handle Personally Identifiable Information (PII).
Enter and update data in various systems, spreadsheets, and forms.
Locate, track, and update files using USCIS National File Tracking System (NFTS), Central Index System (CIS), other USCIS systems, and a handheld barcode scanner; identify and resolve issues identified through system-generated error and recurring reports.
Perform weekly and monthly audits on files.
Perform file research using various systems, spreadsheets, and forms.
Pick up, process, and deliver files upon request.
- Perform mail-room tasks such as logging mail, preparing and verifying file manifests, preparing and shipping boxes of files, etc.
- Photocopy or scan files or portions of files, including bate-stamping as required.
- Type, and proofread correspondence, reports, text, and other written material from rough drafts or corrected copies.

Requirements & Skills 6

High School Diploma or equivalent.
Minimum of (1) one year experience with (a) supporting records and file management systems, and/or (b) providing clerical/administrative support.
Experience with various USCIS systems such as CIS and NFTS.
- While performing the duties of this job, the employee is frequently required to lift 0-20 lbs. and regularly lift 21-50 lbs.
- Ability to use Microsoft Office (Word, Outlook, Excel)
- Must have an active Public Trust clearance and be able to maintain the government security clearance.

Job summary 7

We are looking for a General Clerk. The position is responsible for greeting customers and visitors, answering phones, and providing support to other areas within the company.

Duties & Responsibilities 7

Welcoming customers and visitor
- Answering general phone line and routing of calls
- Filing and scanning of company documents
- Providing support to other departments as needed

Requirements & Skills 7

Minimum of high school diploma or equivalent required
Experience with Microsoft Office Suite
Ability to prioritize in a fast-paced office environment
- Strong interpersonal and communication skills
- Prior receptionist experience is preferred, but not required
- Print Industry experience

Job summary 8

The General Clerk follows detailed specific procedures in completing several repetitive clerical steps performed in a prescribed or slightly varied sequence, such as coding and filing documents in an extensive alphabetical file; which could involve simple posting to individual accounts, opening mail, calculating and posting charges to departmental accounts, operating basic office equipment e.g. photocopier, facsimile, multi-line phone/voicemail systems, mailing machines, and minimal computer program. Little or no subject-matter knowledge is required, but the clerk uses his or her judgment in choosing the proper procedure for each task. For petition data received electronically, the General Clerk shall review the data in the electronic record for accuracy and integrity, and make any corrections; perform photo matching, enter additional information as required; and verify date(s), visa classification, and other critical fields as specified. For as long as required, the General Clerk shall also create a physical case folder appropriately labeled and indexed as needed. Some petitions received will be deconstructed, scanned into the appropriate visa processing system, collated, and either returned, destroyed, or filed. May be asked to perform shredding duties using industrial-sized shredding equipment.

Duties & Responsibilities 8

Strong command of the English language both verbally and written
Must be detail oriented with strong administrative and organizational skills
Good interpersonal and professional communication skills
Basic computer skills
- Demonstrate a professional work ethic
- Basic understanding of geography
- Ability to work independently and as a member of the team

Requirements & Skills 8

High School Diploma
1+ years of relevant administrative experience desired
Must complete a background check to include criminal and credit and obtain a government clearance
Basic computer skills utilizing multiple monitors and active sessions
Basic use of MS Office including Excel, Word, and Email
- Good Interpersonal and Professional Communication Skills
- Demonstrate a professional work ethic
- Must be a US Citizen with the ability to pass a background check and Drug Test and obtain a government clearance

Job summary 9

The General Clerk follows detailed specific procedures in completing several repetitive clerical steps performed in a prescribed or slightly varied sequence, such as coding and filing documents in an extensive alphabetical file; which could involve simple posting to individual accounts, opening mail, calculating and posting charges to departmental accounts, operating basic office equipment, e.g., photocopier, facsimile, multi-line phone/voicemail systems, mailing machines, and minimal computer programs. Little or no subject-matter knowledge is required, but the clerk uses his or her judgment in choosing the proper procedure for each task.

Duties & Responsibilities 9

Requirements & Skills 9

Job summary 10

We are currently searching for a General Clerk to work in our office.

Duties & Responsibilities 10

Provides overall clerical and administrative support.
Answers, screens, and directs telephone greet and escort visitors in centralized facilities.
Open and Distribute correspondence, perform data entry and typing functions as required.
- Coordinate Property consignments, interfaces with subcontractors/vendors on property consignments, releases, and other property management requirements. Interfaces with government officials, the general public, and owners/violators.
- Maintain property files from acceptance to close out, perform data entry into required system (DMS)
- Run reports and prepare correspondence as necessary.

Requirements & Skills 10

Must be a US Citizen or Permanent Legal Resident
High school diploma or equivalent
- 1 year of job-related experience or equivalent.
- Must have a valid drivers license
- Requires knowledge of computer software programs like Microsoft Outlook, Word, Excel, and Powerpoint.

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