Admissions Coordinator Job Description template and pdf with duties [2024]

Job summary 1

Reporting to the Director of Admissions for the School, the Admissions Coordinator is a key member of the admissions team and provides administrative support for all aspects of the application, recruitment, and enrollment process. The Admissions Coordinator is the primary contact for general admissions inquiries from prospective students. Areas of responsibility include daily communication with prospective students and families, application processing and review, enrollment of admitted students, daily logistics and paperwork for on-campus auditions, administrative support for other programs (non-resident DMA applicants, dossier service), and assistance with other duties and projects as assigned by the Director of Admissions.

Duties & Responsibilities 1

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Oversees and coordinates administrative, program, and office activities. Establishes, selects, implements, and coordinates office procedures and systems. Serves as the principal source of information to students, staff, and faculty on policies, procedures, programs, and office activities.
Oversees, instructs, and coordinates activities of support staff. Oversees the preparation of materials for grants, contracts, and budgets. Monitors expenditures and reconciles financial statements.
Provides editorial support for a journal/publication. Proofreads and edits material for grammatical and factual accuracy. Tracks copy through various editing and production stages. Communicates with authors, printers, and others concerned with published work.
Determines administrative, facility, and equipment needs for symposia, lectures, seminars, and conferences. Assembles and arranges for necessary items. Determines sources of data. Compiles synthesizes and manipulates data. Summarizes findings and writes reports or portions of reports.
- Greets visitors. Answers and screens telephone calls. Assesses the nature of business. Responds to requests for information and assist. Screens and responds to mail.
- Formats, keyboard, proofread, and edit correspondence, reports, manuscripts, grants, and other material. Assembles attachments and corresponding material. Reviews outgoing material for completeness, dates, and signatures. Composes substantive correspondence and written material.
- Coordinates travel arrangements. Schedules and coordinates meetings and appointments. Orders and maintains an inventory of supplies. Takes minutes or dictation. Performs additional functions incidental to office activities.

Requirements & Skills 1

Six years of related work experience, four of them in the same job family at the next lower level, and high school level education; or four years of related work experience and an Associate's degree; or little or no work experience and a Bachelor's degree in a related field; or an equivalent combination of experience and education.
Excellent demonstrated written and oral communication skills. Intermediate to advanced proficiency with Microsoft Word, Excel, and Outlook.
Excellent customer service and interpersonal skills. Proven ability in an administrative support role.
- Strong analytical skills, ability to work with complex databases and spreadsheets; exceptional organization, and attention to detail.
- Ability to conceive ideas for recruiting and outreach.
- Ability to represent the school well and work collegially with internal and external constituents. Ability to occasionally travel within the US.

Job summary 2

We are looking for an Admissions Coordinator. We desire an individual who subscribes to and supports our commitment as stated above. The successful applicant will bring an expert level of experience to the position and understand the demands of supporting executives in a fast-paced environment. This person must be professional, enjoy working in a high-volume environment and be able to apply strong organizational skills while being flexible in their daily routine. If this is you, we invite you to apply to become a member of our team.

Duties & Responsibilities 2

Participates and assists with the admissions process coordinated by the Office of Student Affairs. Specifically, evaluates the transcripts of prospective students and identifies missing prerequisite coursework, relays information about prerequisite course equivalents as necessary
Develops relationships with the advisors of pre-pharmacy associations and career counselors to encourage prospective student inquiries and applications
- Provides information for recruiting reports, and contributes ideas for improving recruiting efforts.
- Assist with updating recruitment materials annually.
- Answers questions from prospective, newly admitted, and current students, communicates information to newly admitted students about important upcoming activities or events (e.g., deadlines for the required documentation, information about pre-orientation and general orientation, etc.).

Requirements & Skills 2

Bachelor’s degree in applicable field or equivalent combination of education and experience
Three years of related experience.
Knowledge of word processing, spreadsheet, and database applications.
Knowledge of functions of higher education. Knowledge of recruitment and marketing.
Ability to multitask and work cooperatively with others.
Strong verbal and written communication skills.
- Ability to present information clearly and concisely.
- Ability to use technology to track and process students through Graduate School Admissions processes.
- Ability to collect, write, and report various types of data sets.

Job summary 3

We are looking for an enthusiastic Admissions Coordinator who has a caring and engaging personality, a pleasant and steadfast demeanor, and great communication skills. You will have to work hard and overcome obstacles, but you will truly change people’s lives. You would join a team committed to making our student’s experience as impactful as possible and spread a little excitement along the way.

Duties & Responsibilities 3

Requirements & Skills 3

High School diploma or GED and three years of related work experience
- Two years of post-secondary education and two years of related work experience
- A bachelor's degree in a related field and one year of related work experience
- Equivalent combination of education and experience

Job summary 4

Under the general direction of the Registrar, the Admissions Coordinator performs professional-level duties in ensuring all direction, administration, and supervision of admissions transactions are provided in a timely and accurate manner and compliance with all applicable college, state, and federal regulations, policies, and guidelines. Provides support to potential students and helps currently enrolled students in evaluating student credentials, checking standardized test scores, reviewing applications, maintaining student records, and reading high school transcripts.

Duties & Responsibilities 4

Requirements & Skills 4

Job summary 5

The Admissions Coordinator is responsible for managing the Health Center admissions process and for establishing and maintaining open, effective communication between the facility and referral sources, physicians, and third-party payers.

Duties & Responsibilities 5

Requirements & Skills 5

Good working knowledge of Medicare Part A and certification procedures.
Experience in a long-term care setting desired.
Must possess excellent written, oral and interpersonal skills, as well as the ability to juggle multiple priorities.

Job summary 6

We are looking for an Admissions Coordinator. This is a moderately complex and varied administrative position assisting in the coordination and administration operations of the Admissions Department. Work involves coordinating administrative activities of the Admissions Department including, but not limited to, responding to phone calls and email inquiries regarding admissions and the enrollment process. Responsible for performing moderately complex clerical duties which require skill in the use of a personal computer as well as the application of judgment based on a general knowledge of the operations of the office. The employee is expected to coordinate and manage operations with some independence, although all major decisions are referred to the Associate Director of Admissions for Operations for advice and direction. Supervision is received through meetings with an administrative superior and by adherence to established policies and procedures. Work is reviewed through conferences, reports, and program achievement.

Duties & Responsibilities 6

Provides professional level staff assistance to the Associate Director of Admissions for Operations in specially assigned areas of operation; assists and advises on matters about programs or projects assigned.
Facilitates the accomplishment of work by providing, obtaining, and coordinating a variety of services.
Responsible for assisting counselors in obtaining application documents for applicants who applied 14+ days prior and have not completed the process.
Responsible for encouraging the enrollment process by working to acquire any missing enrollment forms before registration.
Responsible for helping families and counselors during the enrollment process.
Be familiar with all aspects of the recruiting process and be able to assist admissions counselors or work in their absence.
- Coordinates with counselors and Associate Director on upcoming travel to assist in booking hotels, flights/transportation, venue, and other necessary details as required.
- Prepares requisitions for materials, supplies, and logistics necessary for recruitment travel.
- Performs related work as assigned.

Requirements & Skills 6

Associates degree or higher preferred including or supplemented by coursework in business subjects.
Experience in word processing, and personal computers; or any equivalent combination of experience and training.
Two years experience in an administrative or staff capacity.
Demonstrated proficiency in Outlook, Excel, Word, and PowerPoint required.
Ability to work within deadlines quickly and accurately, while maintaining close attention to detail.
Able to multi-task, use personal judgment and utilize strong decision-making skills.
- Able to work all shifts and extended hours at least one day a week.
- Excellent communication skills are required, both orally and in writing.
- Ability to establish and maintain effective working relationships with the general public, coworkers, and members of diverse cultural and linguistic backgrounds regardless of race, religion, age, sex, disability, or political affiliation.

Job summary 7

The Admissions Coordinator position coordinates College admissions and recruiting services and represents the College by participating in recruiting events both on and off campus.

Duties & Responsibilities 7

Participate on the Admissions and Records team to support the College’s mission, vision, values, and goals, and a shared vision of excellence in student services.
Participate in continuous improvement by inviting and providing honest and timely feedback.
- Adjust workflow and tasks to support the overall needs of the team.
- Support the success of students with access challenges by coordinating services and programs in accessible alternative formats where possible and appropriate.
- Serve on college committees and task forces as assigned.

Requirements & Skills 7

Job summary 8

The Admissions Coordinator coordinates and plans the daily operation for all pre-admission activities. Coordinates admission with other departments by collecting and distributing the appropriate information. Identifies information needed from the referring hospital to finalize the admission.

Duties & Responsibilities 8

Coordinates the patient admission functions in keeping with the mission and vision of the hospital.
Assists the Program Director with therapy operations.
Collaborates with the Clinical Liaisons and Program Secretary.
Develops the necessary admission and patient day forecast for the institution in conjunction with the healthcare team.
Develops appropriate analysis, using established reporting mechanisms, and provides data and statistics as required, within the established time frames.
- Works with department managers in the establishment of services and programs in keeping with institutional objectives and the ongoing evaluations of program effectiveness
- Maintains a close working relationship with Medical Staff, interdisciplinary health team, and with external professional groups and agencies.
- Explains the pre-admission and admission policy to families and referral sources as necessary.

Requirements & Skills 8

Bachelor’s degree in clinical area preferred.
Three years’ healthcare experience.

Job summary 9

The Admissions Coordinator is responsible for completing Admission Assessments as well as completing timely data entry for all incoming and follow-up calls. They are also responsible for reviewing referrals for clinical appropriateness as well as facilitating the prior authorization process with the insurance companies.

Duties & Responsibilities 9

Completes Admissions Assessments and required documentation promptly.
Assists in completing pre-certifications and gathering clinical documentation on residents.
Assists in completing Admissions packets and organizing files in the Admissions drive.
Assists the department with scheduling admissions and notifying parents/guardians of items needed for admission.
Timely Data Entry in MS4 system for incoming and discharging residents.
Conducts a tour of the facility for family and new residents.
- Provides backup for Admissions Assistant and Director of Admissions.
- Returns phone calls promptly.
- Maintains positive relationships with referral sources and responds to their requests promptly.

Requirements & Skills 9

Masters's Degree in Social Services related field with experience in completing biopsychosocial assessments and/or experience with Utilization Review
Detail-oriented and ability to successfully multi-task in a fast pace environment
- Strong communication skills
- Excellent customer service and organization skills
- Highly effective listening skills

Job summary 10

We are currently seeking an Admissions Coordinator to work with the Admissions team in assisting our incoming students in reaching their educational goals. The Admissions team assists all domestic and international undergraduate, graduate, and non-matriculated studies, change of majors, and readmission applicants. The team also maintains the integrity of the admissions files and upholds admissions requirements across all applicant types.

Duties & Responsibilities 10

Requirements & Skills 10

Strong attention to detail
- Excellent written and verbal communication skills
- Enjoy alphabetizing and preparing paperwork because he or she realizes that this is a critical step in impacting the lives of incoming students
- Have a positive, outgoing attitude and willingness to go the extra mile

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Admissions Coordinator Job Description

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