Administrative Coordinator Job Description

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Administrative Coordinator Job Description

Job descriptions
Administration and Office Support

Job summary 1

We are looking for an Administrative Coordinator with excellent communication skills and an upbeat attitude. You should be able to assist management and all visitors to the company by handling office tasks, providing polite and professional assistance via phone, mail, and e-mail, making reservations or travel arrangements, and generally being a helpful and positive presence in the workplace.

Duties & Responsibilities 1

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Handling office tasks, such as filing, generating reports and presentations, setting up meetings, and reordering supplies.
Providing real-time scheduling support by booking appointments and preventing conflicts.
Making travel arrangements, such as booking flights, and cars, and making hotel and restaurant reservations.
Screening phone calls and routing callers to the appropriate party.
Using computers to generate reports, transcribe minutes from meetings, create presentations, and conduct research.
- Greet and assist visitors.
- Maintain polite and professional communication via phone, e-mail, and mail.
- Anticipate the needs of others to ensure their seamless and positive experience.

Requirements & Skills 1

Prior administrative experience.
- Excellent computer skills, especially typing.
- Attention to detail.
- Multilingual may be preferred or required.

Job summary 2

This is an entry-level position that performs a variety of administrative duties to support the departmental teams. The successful Administrative Coordinator can manage competing priorities in a fast-paced environment while maintaining a high degree of organization and attention to detail. We are looking for an individual with a positive attitude who wants to grow their skill set in a dynamic company that values collaboration.

Duties & Responsibilities 2

Requirements & Skills 2

Job summary 3

Our organization needs an enthusiastic and professional Administrative Coordinator. The successful individual must be self-motivated, dependable, highly organized, and accurate.

Duties & Responsibilities 3

Provide Administrative Assistance to the Human Resources staff
- Strong skill set with MS Office (PowerPoint, Excel, Word, etc.)
- Keep on task and focused in a fast-paced environment
- Be a highly motivated self-starter that can work independently

Requirements & Skills 3

1+ year’s prior Administrative support in a professional environment would be a plus
Strong working knowledge of computers, i.e. Windows, Excel, Word, CRM
- Ability to learn new software, tech-savvy
- Must be self-motivated, detail-oriented, and accurate
- Excellent communication skills, both written and verbal

Job summary 4

This Administrative Coordinator position is a temporary role with the potential to extend to a pe permanent position is in extremely high demand and requires an individual that is hard-working, driven, and diligent.

Duties & Responsibilities 4

Completes a broawideiety of administrative tasks for the Division Head including managing the calendar; composing and preparing correspondence; preparing agendas and compiling documents.
Researches prioritizes and follows up on incoming issues and concerns including those of a sensitive nature. Coordinates appropriate response.
- Ordering and monitoring Central Office supplies and materials.
- Preparing logistics around selected Central Office events.
- Development and maintenance of organization charts and other key documents

Requirements & Skills 4

Job summary 5

This position is responsible for supporting administrative office functions for the Manager along with their immediate staff through clerical support, human resources, office management, and other related activities.

Duties & Responsibilities 5

Supports the management team in general clerical activities such as producing correspondence, managing files, scheduling appointments, photocopying, faxing, and coordinating travel arrangements
- Performs any reporting needs as requested by the Manager
- Maintains confidential information and proprietary reports
- Assists in other tasks or projects as assigned

Requirements & Skills 5

High school diploma or state equivalency required.
Minimum of one year of general office experience preferred.
Some supervisory experience preferred.
Typing skills of 55+ wpm preferred.
- Strong working knowledge of SAP, Word, EXCEL, and Powerpoint is highly required
- Excellent oral and written communication skills.
- Payroll or Human Resources experience is a plus.

Job summary 6

The Administrative Coordinator manages a variety of general office activities by performing the following duties personally or through direct reports and other company personnel.

Duties & Responsibilities 6

Requirements & Skills 6

Associate degree from college or university, or equivalent combination of administrative experience, training, or education
Knowledge and understanding of business and management principles involved in strategic planning, resource allocation, human resources modeling, and administration, production methods, and coordination of people and resources
Excellent computer skills, including MS Office Suite
Knowledge of accounting software, database software, internet software, payroll systems, spreadsheet, and word processing software
- Must be able to multi-task, be detailed oriented, and possess strong organizational skills
- Must communicate effectively both verbally and in writing with superiors, colleagues, and individuals inside and outside the company
- Good basic math skills, including percentages, ratios, decimals, etc.

Job summary 7

Provides support for leadership positions and a division or department by leading and coordinating administrative work, projects, and staff. Performs various administrative functions requiring in-depth knowledge of departmental programs, and operations.

Duties & Responsibilities 7

Screens telephone calls and access for the high-level position(s) deciding which individuals need face-to-face meetings, which can be referred to by other managers or when possible, resolves the situation. Schedules and prepares for diverse and complex appointments, meetings, and travel arrangements.
Oversees planning and preparation for committees. Distributes minutes, and prepares agenda, materials, and committee work.
- Plans, coordinates, and makes recommendations in preparation for high-profile programs and events for the department.
- Independently composes and edits complex and sensitive correspondence, reports, and documents for final approval by the manager.
- Compiles, analyzes, and summarizes data from multiple sources to create detailed complex documents, reports, and high-level presentations.

Requirements & Skills 7

High School diploma or GED required. Associate's degree preferred.
3-5 years of related work experience required.
Advanced skills with Microsoft applications which may include Outlook, Word, Excel, PowerPoint or Access, and other web-based applications. May produce complex documents, perform analysis and maintain databases.

Job summary 8

We're seeking an Administrative Coordinator.

Duties & Responsibilities 8

Requirements & Skills 8

High school diploma or equivalent
- 1+ years related experience
- Ability to lift 25 – 30 pounds
- Computer literate – ARS and Microsoft Office

Job summary 9

We are looking to identify an Administrative Coordinator.

Duties & Responsibilities 9

Requirements & Skills 9

Secondary school education
Basic knowledge of procedures and compliance with Good Manufacturing Practice & Safety, Health and Environment requirements
Prior administrative experience

Job summary 10

We are seeking an Administrative Coordinator.

Duties & Responsibilities 10

Screen and direct incoming calls while providing outstanding service
Process electronic credit card payments
Utilize strong attention to detail to post payments
Provide general administrative and clerical support utilizing MS Office
Accurately sort and process customer invoices
- Generate reports
- Manage incoming and outgoing mail
- Assist with scheduling and calendar management

Requirements & Skills 10

Recent, relevant, previous receptionist, call center, and/or office support experience
- Excellent phone etiquette with strong interpersonal skills
- Strong time management skills
- MSOffice computer proficiency

Frequently asked questions

What does an administrative coordinator do?

An administrative coordinator is a professional who is responsible for organizing, coordinating, and executing administrative tasks in an organization. Their job duties may vary depending on the industry and the size of the organization, but generally, they are responsible for ensuring that administrative processes run smoothly and efficiently.

Some of the specific duties of an administrative coordinator may include managing schedules, organizing meetings and events, maintaining files and records, handling incoming and outgoing correspondence, supervising support staff, and ensuring compliance with organizational policies and procedures.

What makes a good administrative coordinator?

To be a good administrative coordinator, one should possess several key qualities. Firstly, they should be highly organized and have excellent time management skills to ensure that tasks are completed efficiently and on time. They should also have excellent communication skills, both verbal and written, as they will need to interact with colleagues, clients, and external stakeholders. Attention to detail is also crucial, as administrative coordinators are responsible for maintaining accurate records and managing complex schedules.

Another essential quality of a good administrative coordinator is the ability to work well under pressure and handle multiple tasks simultaneously. They should be adaptable and able to prioritize tasks based on their level of urgency. Lastly, a good administrative coordinator should be proficient in using various computer programs and software applications to perform their job effectively.

Olivia Powell
Recruiting expert

Last updated Sep 30

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Administrative Coordinator Job Description

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Frequently asked questions

What does an administrative coordinator do?

What makes a good administrative coordinator?

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