Administrative Coordinator Job Description template and pdf with duties [2023]

Job summary 1

We are looking for an Administrative Coordinator with excellent communication skills and an upbeat attitude. You should be able to assist management and all visitors to the company by handling office tasks, providing polite and professional assistance via phone, mail, and e-mail, making reservations or travel arrangements, and generally being a helpful and positive presence in the workplace.

Duties & Responsibilities 1

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Handling office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies.
Providing real-time scheduling support by booking appointments and preventing conflicts.
Making travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations.
Screening phone calls and routing callers to the appropriate party.
Using computers to generate reports, transcribe minutes from meetings, create presentations, and conduct research.
- Greet and assist visitors.
- Maintain polite and professional communication via phone, e-mail, and mail.
- Anticipate the needs of others in order to ensure their seamless and positive experience.

Requirements & Skills 1

Prior administrative experience.
- Excellent computer skills, especially typing.
- Attention to detail.
- Multilingual may be preferred or required.

Job summary 2

The is an entry-level position that performs a variety of administrative duties to support the departmental teams. The successful Administrative Coordinator can manage competing priorities in a fast-paced environment while maintaining a high degree of organization and attention to detail. We are looking for an individual with a positive attitude who wants to grow their skill set in a dynamic company that values collaboration.

Duties & Responsibilities 2

Requirements & Skills 2

Job summary 3

Our organization is in need of an enthusiastic and professional Administrative Coordinator. The successful individual must be self-motivated, dependable, highly organized and accurate.

Duties & Responsibilities 3

Provide Administrative Assistance to the Human Resources staff
- Strong skill set with MS Office (PowerPoint, Excel, Word, etc.)
- Keep on task and focused in a fast-paced environment
- Be a highly motivated self-starter that can work independently

Requirements & Skills 3

1+ year’s prior Administrative support in a professional environment would be a plus
Strong working knowledge of computers, i.e. Windows, Excel, Word, CRM
- Ability to learn new software, tech savvy
- Must be self-motivated, detail-oriented and accurate
- Excellent communication skills, both written and verbal

Job summary 4

This Administrative Coordinator position is a temporary role with the potential to extend to a permanent basis. This position is extremely high demand and requires an individual that is hard-working, driven, and diligent.

Duties & Responsibilities 4

Completes a broad variety of administrative tasks for the Division Head including: managing calendar; composing and preparing correspondence; prepared agendas and compiling documents.
Researches, prioritizes, and follows up on incoming issues and concerns including those of a sensitive nature. Coordinates appropriate response.
- Ordering and monitoring Central Office supplies and materials.
- Preparing logistics around selected Central Office events.
- Development and maintenance of organization charts and other key documents

Requirements & Skills 4

Job summary 5

This position is responsible for supporting administrative office functions for the Manager along with their immediate staff through clerical support, human resources, office management and other related activities.

Duties & Responsibilities 5

Supports the management team in general clerical activities such as producing correspondence, managing files, scheduling appointments, photocopying, faxing, and coordinating travel arrangements
- Performs any reporting needs as requested by the Manger
- Maintains confidential information and proprietary reports
- Assists in other tasks or projects as assigned

Requirements & Skills 5

High school diploma or state equivalency required.
Minimum of one year general office experience preferred.
Some supervisory experience preferred.
Typing skills of 55+ wpm preferred.
- Strong working knowledge of SAP, Word, EXCEL, and Powerpoint highly required
- Excellent oral and written communication skills.
- Payroll or Human Resources experience is a plus.

Job summary 6

The Administrative Coordinator manages a variety of general office activities by performing the following duties personally or through direct reports and other company personnel.

Duties & Responsibilities 6

Requirements & Skills 6

Associate degree from college or university, or equivalent combination of administrative experience, training or education
Knowledge and understanding of business and management principles involved in strategic planning, resource allocation, human resources modeling and administration, production methods, and coordination of people and resources
Excellent computer skills, including MS Office Suite
Knowledge of accounting software, database software, internet software, payroll systems, spreadsheet and word processing software
- Must be able to multi-task, be detailed oriented, and possess strong organization skills
- Must communicate effectively both verbally and in writing with superiors, colleagues, and individuals inside and outside the company
- Good basic math skills, including percentages, ratios, decimals, etc.

Job summary 7

Provides support for leadership positions and a division or department by leading and coordinating administrative work, projects and staff. Performs various administrative functions requiring in-depth knowledge of departmental programs, operations.

Duties & Responsibilities 7

Screens telephone calls and access for high-level position(s) deciding which individuals need face to face meetings, which can be refer to other managers or when possible, resolves the situation. Schedules and prepares for diverse and complex appointments, meetings and travel arrangements.
Oversees planning and preparation for committees. Distributes minutes, prepares agenda, materials and committee work.
- Plans, coordinates and makes recommendations in preparation for high-profile programs and events for the department.
- Independently composes and edits complex and sensitive correspondence, reports and documents for final approval by manager.
- Compiles, analyzes and summarizes data from multiple sources to create detailed complex documents, reports and high-level presentations.

Requirements & Skills 7

High School diploma or GED required. Associate's degree preferred.
3-5 years related work experience required.
Advanced skills with Microsoft applications which may include Outlook, Word, Excel, PowerPoint or Access and other web-based applications. May produce complex documents, perform analysis and maintain databases.

Job summary 8

We're seeking an Administrative Coordinator.

Duties & Responsibilities 8

Requirements & Skills 8

High school diploma or equivalent
- 1+ years related experience
- Ability to lift 25 – 30 pounds
- Computer literate – ARS and Microsoft Office

Job summary 9

We are looking to identify an Administrative Coordinator.

Duties & Responsibilities 9

Requirements & Skills 9

Secondary school education
Basic knowledge of procedures and compliance with Good Manufacturing Practice & Safety, Health and Environment requirements
Prior administrative experience

Job summary 10

We are seeking an Administrative Coordinator.

Duties & Responsibilities 10

Screen and direct incoming calls while providing outstanding service
Process electronic credit card payments
Utilize strong attention to detail to post payments
Provide general administrative and clerical support utilizing MS Office
Accurately sort and process customer invoices
- Generate reports
- Manage incoming and outgoing mail
- Assist with scheduling and calendar management

Requirements & Skills 10

Recent, relevant, previous receptionist, call center and/or office support experience
- Excellent phone etiquette with strong interpersonal skills
- Strong time management skills
- MSOffice computer proficiency