Administrative Associate Job Description

Job summary 1

The Administrative Associate is responsible for executing moderately complex administrative functions with minimal oversight providing timely, accurate, and effective administrative support for the programmatic, business, and operational functions of the group. The position necessitates strong organizational skills, the ability to prioritize multiple demands, the ability and desire to work across our Center and Company, and robust interpersonal skills. The ideal candidate will also act as a resource to staff on institutional processes, procedures, and requirements and proactively develop or provide input to group -specific administrative practices. This position interacts frequently with senior management, external collaborators and sponsors, and national and international visitors.

Duties & Responsibilities 1

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Requirements & Skills 1

Job summary 2

The Administrative Associate is responsible for assisting Academic Program Coordinators in the execution of evening and weekend class sessions, coordination of academic and community-building events, and fostering student development. This role manages several key aspects of program operations, including but not limited to procurement, travel, and reimbursements, and supports a positive and growth-oriented community through building trusted relationships with students, faculty, cross-functional team members, and internal/external vendors.

Duties & Responsibilities 2

Requirements & Skills 2

Job summary 3

We are looking for an Administrative Associate! The ideal candidate will provide advanced administrative support to 2-3 leaders, requiring a broad knowledge of company policies, procedures, and practices. This person will independently ensure office systems and divisional procedures, policies, and practices are administered effectively. The ideal person will collaborate with several internal and external customers on a range of issues that require tact and diplomacy and may provide functional guidance and training to other associates within the Division.

Duties & Responsibilities 3

Requirements & Skills 3

Job summary 4

We are looking for a friendly, detail-oriented, and dependable self-starter with strong interpersonal and communication skills comfortable working around and supporting basic science. The Administrative Associate position requires a high level of accuracy, organization, multi-tasking, independence, sound judgment, and decision-making. It also requires a motivated person with good communication skills, and a passion for customer service and supporting others. Successful candidates will have the ability to adapt well to changing circumstances and interact well with the administrative team, faculty, postdocs, and students in a diverse and inclusive environment.

Duties & Responsibilities 4

Requirements & Skills 4

Job summary 5

The Administrative Associate will provide entry-level overall administrative support for the consortium, including but not limited to assisting with tracking program and financial deliverables, supporting accurate file maintenance, drafting donor and internal reports, and supporting meetings that take place across the consortium.

Duties & Responsibilities 5

Requirements & Skills 5

Job summary 6

The Administrative Associate assists a supervisor in a variety of administrative detail matters; coordinates the maintenance and repair of office equipment; determines the need for, prepares specifications, and processes requisitions and material receipts for supplies, and forms.

Duties & Responsibilities 6

Requirements & Skills 6

Job summary 7

The Administrative Associate provides a high level of administrative support, customer service, and technical support. In addition to professionally and efficiently responding to inquiries via phone, email, and in person, and assisting the staff in numerous capacities, this person provides seamless coverage and back-up of the day-to-day tasks of the office.

Duties & Responsibilities 7

Requirements & Skills 7

Job summary 8

The Administrative Associate functions as part of a centralized team of professionals serving as advisors on complex issues and situations regarding all programs administered by the Office of Student Health Benefits. Programs include two student health benefit plans, a full employee benefits suite, a disability plan, and a dental plan. Individuals in this position must possess fine-tuned critical thinking and communication skills to provide service to enrollees and partners. This position also requires an in-depth understanding of University benefit plan policies, administrative policies associated with the programs' contracted vendors, academic registration, human resource job data, billing (both internally and student financial), health plan enrollment systems, benefit plan design, and federal and state guidelines relating to health insurance.

Duties & Responsibilities 8

Requirements & Skills 8

Job summary 9

The Administrative Associate emphasizes a variety of support functions focusing on administrative and office management functions and responsibilities, organization, and coordination toward the accomplishment of program, divisional or departmental goals, objectives, and departmental budgetary functions. The major duties performed are administrative and require a high degree of independent judgment, discretion, initiative, and authority. The results of assigned projects have a direct impact on the accomplishment or establishment of the divisional and/or departmental goals and objectives.

Duties & Responsibilities 9

Requirements & Skills 9

Job summary 10

As an Administrative Associate, you would work closely with the team to support and execute daily functions to serve our clients.

Duties & Responsibilities 10

Requirements & Skills 10

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