The Administrative Associate is responsible for executing moderately complex administrative functions with minimal oversight providing timely, accurate, and effective administrative support for the programmatic, business, and operational functions of the group. The position necessitates strong organizational skills, the ability to prioritize multiple demands, the ability and desire to work across our Center and across Company, and robust interpersonal skills. The ideal candidate will also act as a resource to staff on institutional processes, procedures and requirements and proactively develop or provide input to group -specific administrative practices. This position interacts frequently with senior management, external collaborators and sponsors, and national and international visitors.
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The Administrative Associate is responsible for assisting Academic Program Coordinators in the execution of evening and weekend class sessions, coordination of academic and community-building events, and fostering student development. This role manages several key aspects of program operations, including but not limited to procurement, travel and reimbursements, and supports a positive and growth-oriented community through building trusted relationships with students, faculty, cross-functional team members and internal/external vendors.
We are looking for a Administrative Associate! The ideal candidate will provides advanced administrative support to 2-3 leaders, requiring a broad and comprehensive knowledge of company policies, procedures and practices. This person will independently ensure office systems and divisional procedures, policies and practices are administered effectively. The idea person will collaborate with a number of internal and external customers on a range of issues which require tact and diplomacy and may provide functional guidance and training to other associates within the Division.
We are looking for a friendly, detail-oriented and dependable self-starter with strong interpersonal and communication skills comfortable working around and supporting basic science. The Administrative Associate position requires a high level of accuracy, organization, multi-tasking, independence, sound judgment, and decision-making. It also requires a motivated person with a good communication skills, and a passion for customer service and supporting others. Successful candidates will have the ability to adapt well to changing circumstances and interact well with the administrative team, faculty, postdocs, and students in a diverse and inclusive environment.
The Administrative Associate will provide entry-level overall administrative support for the consortium, including but not limited to assisting with tracking program and financial deliverables, supporting accurate file maintenance, drafting donor and internal reports, and supporting meetings that take place across the consortium.
The Administrative Associate assists a supervisor in a variety of administrative detail matters; coordinates the maintenance and repair of office equipment; determine the need for, prepares specifications and process requisitions and material receipts for supplies, and forms.
The Administrative Associate provides a high level of administrative support, customer service, and technical support. In addition to professionally and efficiently responding to inquiries via phone, email, and in person, and assisting the staff in numerous capacities, this person provides seamless coverage and back-up of the day-to-day tasks of the office.
The Administrative Associate functions as part of a centralized team of professionals serving as advisors on complex issues and situations regarding all programs administered by the Office of Student Health Benefits. Programs include two student health benefit plans, a full employee benefits suite, a disability plan and a dental plan. Individuals in this position must possess fine-tuned critical thinking and communication skills in order to provide service to enrollees and partners. This position also requires an in-depth understanding of University benefit plan policies, administrative policies associated with the programs' contracted vendors, academic registration, human resource job data, billing (both internally and student financial), health plan enrollment systems, benefit plan design and federal and state guidelines relating to health insurance.
The Administrative Associate emphasizes a variety of support functions focusing on administrative and office management functions and responsibilities, organization and coordination toward accomplishment of program, divisional or departmental goals, objectives and departmental budgetary functions. The major duties performed are administrative in nature and require a high degree of independent judgment, discretion, initiative and authority. The results of assigned projects have direct impact on the accomplishment or establishment of the divisional and/or departmental goals and objectives.