Senior Administrative Assistant Job Description template and pdf with duties [2024]

Job summary 1

We are searching for a highly qualified Senior Administrative Assistant responsible for providing highly responsive support to executive leaders. As a member of the administrative team you will , ,be responsible for maintaining calendars, setting up meetings, making travel arrangements, tracking expenses and coord, nation building, and equipment requests.

Duties & Responsibilities 1

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Requirements & Skills 1

High School Diploma / GED
5+ years of experience supporting executive-level staff members
Ability to maintain the integrity of sensitive/confidential information
Advanced experience in Outlook for complex calendar management, and scheduling meetings, as well as PowerPoint, Visio, Word, and Excel software
Experience working in a fast-paced, matrix organization
- Experience managing multiple priorities with ever-changing business needs while effectively prioritizing to meet deadlines and maintain a high quality of work
- Experience working with onsite and telecommuter/remote team members
- Exceptional attention to detail

Job summary 2

The Senior AdminstratAdministrative will provide complex, executive executive-legislative support to the Managing Director of the Company’s Starches, Sweeteners, and Textu rises business. This role is responsible for providing the appropriate first impression and representation of the Managing Director. Additional responsibilities of this role include the handling of confidential material and coordination of day-to-day workflow, including complex calendar management, global travel coordination, expense reporting, email, review, and organization. This role is also responsible for the supervision, coaching and devel,opment of the administrative staff. The ideal candidate for this role must be an accomplished administrative assistant with proven experience supporting high-level executives, as well as a highly organized, proactive, flexible, self-starter with strong initiative, who possesses stpossessesllow through skills and shows interest and ability to improve processes and apply new technologies. This person will add value as a member of the team through strong administrative, organizational, technical and commu,nication skills and will be an integral member of the business.

Duties & Responsibilities 2

Requirements & Skills 2

Bachelor's degree in a related field or equivalent experience
Minimum one year of directly related work experience
Minimum of four years of executive administrative experience supporting senior leaders
Minimum of three years of MS Office Suite experience and proficiency in Outlook, Word, Excel and Power, and Point. Preferred Qualifications
- One year of supervisory experience
- Experience with Microsoft Teams preferred
- Ability to promote and work within an inclusive environment

Job summary 3

The Senior Administrative Assistant provides professional support to the Administrative Staff and Operations Director where and when needed. Is responsible for providing backup subackupor to the Receptionist, Admin Support Supervisor, and Finance/HR Asst. when needed.

Duties & Responsibilities 3

Provides administrative support to the professional staff of all programs.
Provides support to the COO, including but not limited to daily maintenance, document control system management, staff, and training.
Serves as backup rebackupist, responsible for greeting clients and visitors. Receives all incoming calls and directs them to the proper person.
Provides backup subackupor to the Admin Support Supervisor including but not limited to daily casework, monthly reports, office supplies, postage metering, merchant card reconciliation, billing and accounts receivables, and database administration.
Provides backup subackupor for the Finance/HR Assistant, specifically statement reconciliation and accounts payable.
Works with Administrative Support Supervisor on cross trail cross-training ties for administrative team, employee, and development, and participates in the new hire interview process.
- Participates in development & content of monthly staff meetings, database development & staff training, and maintains accurate and up-to-date administrative procedures.
- Demonstrates respect, appreciation, and sensitivity for diversity and confidentiality.
- Participates in Conins Quality Improvement program.

Requirements & Skills 3

Performs other duties as assigned by the Admin Support Supervisor.
Minimum education and experience:
- High school diploma required
- Minimum 1-2 years of administrative experience preferred
- Ability and/or willingness to learn, understand and utilize computer software and hardware applicable to the organization’s operations, including word-crossword processing soft Office and Windows

Job summary 4

The Senior Administrative Assistant assists the Chair and the Program Directors by providing all of the unit’s administrative functions. The position involves monitoring the Collaborative budget, preparing teaching schedules for the programs, assembling materials for the hiring and review of all levels of faculty, part-time, and student employees, supporting student recruitment and retention activities, carrying out event and programming logistics, providing information for faculty on relevant University policies and procedures, and ensuring the main office is well-maintained and functional for optimal Collaborative and program performance.

Duties & Responsibilities 4

Main Office Administration – Respond to walk-in and telephone inquiries about the department, the programs, and their activities. Provide assisting a timely and efficient manner. Maintain department supplies and ensure adequate supplies are available as needed. Manage mail and mailboxes for the department, programs, and program faculty. Maintain all office files to ensure accurate record keeping. Make and manage any maintenance requests and service requests to ensure that the office is fully operational. Oversee work-study and student assistants to ensure competent completion of tasks and coverage for the main office.
Student Affairs – Assist in connecting students and prospective students to appropriate campus resources and faculty and staff advisors. Build familiarity with structures and requirements for each program to oasis student advising, advisingsexplaining checklists, and program requirements. Process student paperwork for the program majors/minors.
- Events and Programming – Schedule all rooms and make catering arrangements for all program events. Manage the department calendar to ensure events are scheduled at appropriate times. Publicize events.
- Communication – Monitor email accounts and list-servslist-servesprogram newsletters and official communication materials. Oversee department and program bulletin boards and other on-campus marketing efforts. Oversee the department’s social media presence. Responsible for the department’s and the programs’ web pages, to ensure a well-planned, up-to-date site.
- Budget and Personnel Management – Process all student and part-time employment paperwork and professional services agreements, ensuring proper procedures are followed. Process and submit all disbursement requests and travel expense reimbursements in a time promptly and track expenditures to the administrative unit’s budgets, restricted accounts, and award/scholarship funds. Create and submit purchase requisitions and invoices for payment.

Requirements & Skills 4

High school diploma or equivalent
3-5 years of relevant work experience
Bachelor’s degree
Previous experience in maintaining a budget
Ability to manage the department office responsibly, and compile anand d maintain documents with a high degree of accuracy.
Ability to be flexible and able to work independently to troubleshoot any problems as they arise in the administrative unit.
- Ability to be comfortable contacting and working with a variety of administrators, staff, and faculty from across the campus.
- Excellent attention to detail, written and oral communication skills, as well as the ability to multitask required
- Hiring offers for this position are contingent upon the successful completion of a background check

Job summary 5

Under general supervision, the Senior Administrative Assistant performs a wide variety of paraprofessional administrative/secretarial duties of a confidential nature for a Department Director; ensures the flow of the curated information in a timely efficient manner; and performs related duties as assigned.

Duties & Responsibilities 5

Requirements & Skills 5

Associate’s degree from an accredited college or university with a major course work in business or public administration or related field (education will be verified using the "Education Requirements" listed below) and five (5) years of administrative support experience, or any equivalent combination of training and experience required.
A current and valid driver’s license is required.

Job summary 6

The Senior Administrative Assistant will answer phones, greet clients, and provide a broad range of administrative duties. As part of the team, this individual will prepare, review, proof, brand, format, foot and tie client deliverables for all Assurance service line engagements and some Consulting service line engagements.

Duties & Responsibilities 6

Provide in-office front desk coverage (such as greeting/assisting clients)
Phone coverage & broad range of administrative duties
Maintain cleanliness and appearance of common areas, break rooms, and conference rooms
- Plan and coordinate office events
- Run office errands & coordinate, as needed
- Facilities support; ordering supplies and taking inventory

Requirements & Skills 6

Job summary 7

The Senior Administrative Assistant performs a variety of administrative functions. Schedules appointments, gives information to callers, and take dictation. Composes memos, transcribes notes, and researches and creates presentations. Generates reports, handles multiple projects, and prepares and monitors invoices and expense reports. May assist with compiling and developing the annual budget. Requires a high school diploma with 4-6 years of experience in the field or a relaxing area. Has knowledge of commonly-used concepts, practices, and procedures within a particular field. Relies on instructions and pre-established guidelines to perform the functions of the job. Works under general supervision.

Duties & Responsibilities 7

Schedules appointments give information to callers and takes dictation.
Composes memos, transcribes notes, and researches and creates presentations.
- Generates reports, handles multiple projects, and prepares and monitors invoices and expense reports. May assist with compiling and developing the annual budget.
- Collects, compiles, and analyzes moderately complex data and information.
- Composes straightforward written descriptions of results.

Requirements & Skills 7

Minimum of 6 years' expyearse in providing administrative/clerical assistance
- Must be proficient in Microsoft Office products
- Has knowledge of commonly-used concepts, practices, and procedures in healthcare
- This position requires the incumbent to demonstrate proficiency in clinical skills for patients in the following age categories (check all that different from the main job description)

Job summary 8

In the Sen Asr Administrative Assistant, you'll ensure that the consultants we support have what they need to seamlessly serve the needs of our clients. This position involves booking (and unbooking) travel, scheduling (and rescheduling) meetings, keeping track of time and expenses, supporting the case team process, and generally keeping up with the fast pace of our Consulting Team. While the consultants spend most of their time at the client site, back here at home base (aka the Austin office) you will be surrounded by an Administrative Team that consists of a group of really smart, team-oriented people.

Duties & Responsibilities 8

Providing administrative support for Managing Directors or Partners in a fast-paced, high-volume, and changing client service environment
Managing complex calendars with an understanding of business priorities
- Organizing and scheduling client and internal meetings and events
- Coordinating point-to-point travel needs as necessary including booking all travel and hotels, directions, commuting time, flight check-in, and ground transportation
- Processing timesheets and expenses on a timely basis

Requirements & Skills 8

Bachelor's degree strongly preferred
- Demonstrated leadership and/or customer service experience
- 2 to 3 years’ relyearsxperience, with experience supporting individuals at the executive level strongly preferred
- Must be proficient in Windows 10 and Microsoft Office 2013

Job summary 9

The Senior Administrative Assistant position provides clerical support to the Engineering Department that includes Physical Plant Supervisors, Facility Maintenance Supervisors, Equipment Mechanic Supervisors, and Grounds Maintenance SupervisorSupervisorses within this position comprise general fice duties along with specialized tasks associated with the functioning of the various subsections of Engineering: Physical Plant, Motorpool, Carpentry, Plumbing, HVAC, Paint Shop, and Grounds. Additional specialized tasks include monitoring department policies and procedures, compliance with regulatory standards, and assisting with internal department performance improvement needs.

Duties & Responsibilities 9

Answers, screens, and routes phone calls that are received within the Engineering Department.
Greets and assists visitors and contractors that come to the Engineering Department by giving information or directions, within policy.
Dispatches maintenance staff who are needed to respond to emergency repairs.
- Responsibilities involve exposure to confidential or technical information. Compiles reports, enters datenternishes information, schedules meetings, and prepares agendas.
- Monitors the completion rates and timeliness of work orders submitted to Engineering Staff including follow-up visuals who request status on work orders submitted. Communicates work order delays, completion issues, or productivity concerns to the Physical Plant Supervisor Specialist for further assessment.
- Assists the Physical Plant Supervisor Specialist in overseeing staff coverage for the department and re-directing delegation of work orders tasks based on coverage available within the department for a particular day.

Requirements & Skills 9

Minimum Qualifications: Two years of experience in general office, clerical, and administrative support work. Education may be substituted as determined relevant by the agency.
Preferred Qualifications: High School Diploma or GED and one year of experience in clerical work (specifically working with word documents, spreadsheets, and data, and bases).
Post-Offer, Pre-employment Requirements: Ability to pass a KBI background and pre-employment drug test.

Job summary 10

The Senior Administrative Assistant provides high levelhigh-levelative support to the department, ensuring the efficient day-to-day operation of the department, and supporting the work of management and other staff. Produces monthly and quarterly reports from a variety of sources. Creates spreadsheets and analyzes information for claims management. Types correspondence, creates memos and reports, maintains files, and works on special projects as assigned. Deals with a diverse group of important external callers and visitors as well as internal contacts at all levels of the organization. Must have a high level of interpersonal skills to handle sensitive and confidential information or situations, complex activities, and import,t corporate information.

Duties & Responsibilities 10

Composes and prepares confidential correspondence, reports, presentations, budgeting, and creates, es, and maintains database and spreadsheet files, billing, and other, complex documents.
Coordinates and distributes departmental mail.
Answers and directs phone calls. Screens incoming calls and correspondence and responds independently when possible.
Internal meeting logistics and arrangements.
Coordinates business travel arrangements as needed.
- Administrative support and Coordination meetings.
- Organizes and maintains file system and files correspondence and other records.
- Communicates with co-workers, management, clients, and others,s in a court courteously and professionally>May be required to perform basic accounting functions as directed.

Requirements & Skills 10

High school diploma required. Associate degree, certification, or advanced training preferred.
Minimum eight to ten years in an administrative support role, preferably in an insurance company environment, with at least three in an executive administrative support capacity.
Extensive skills required with a strong need for expertise in MS Office Suite as well as internet research abilities.
Must have a high level of interpersonal skills to handle sensitive and confidential information/situations. The position continually requires demonstrated poise, tact, and diplomacy.
- Basic analytical ability, to total and summarize for reports; find solutions to administrative problems and prioritize work.
- Continual attention to detail in composing, typing, and proof, ing materials, establishing priorities, and meeting, ng deadlines.
- Ability to communicate effectively both verbally and in writing with all levels of the organization as well as with outside customers and vendors.

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