Project Administrator Job Description

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Project Administrator Job Description

Job descriptions
Administration and Office Support

Job summary 1

The Project Administrator is responsible for the direction, coordination, implementation, control, and completion of projects. They set deadlines, assign responsibilities and monitor and summarize the progress of a project. A successful candidate will work with teams composed of internal stakeholders and outside vendors as needed to ensure the coordination of the projects is within budget and scope. He or she will coordinate with departments to ensure all aspects of the project are aligned with the strategy, commitments, and goals of the organization.

Duties & Responsibilities 1

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Requirements & Skills 1

2-5 years of working experience in project management
Knowledge of techniques and tools
Excellent verbal and written communication skills
Attention to detail and multitasking skills
- Strong Organizational skills
- PMP, Six Sigma Green Belt, or Black Belt certification preferred
- Experience in strategic planning, risk management, and or change management a plus

Job summary 2

We are seeking a detail-oriented, organized, and proactive Project Administrator to join the team for this new “research-to-action” effort to improve economic stability and mobility for low-income workers. The effort brings together a stakeholder collaborative of employer- and worker-focused practitioners, policy leaders, private sector leaders (including large- and small businesses), scholars, and philanthropists to fill foundational knowledge gaps, both in research and in practice, in how to best support the long-term stability and upward mobility of low-wage workers. The successful candidate will work closely with the initiative’s Executive Director, project manager, and other core members of the team. This position plays a key support role on projects that includes administration, operations, event support, and stakeholder engagement. This is an exciting opportunity for an individual interested in learning about the ins and outs of building a new high-profile initiative and applying their experience in nonprofit and business operations.

Duties & Responsibilities 2

Maintain Executive Director’s calendar, schedule meetings, compile meeting materials, and coordinate travel.
Support the Executive Director and a core team with a variety of administrative tasks to include, including general scheduling, note-taking, data entry, reimbursements, formatting and editing documents, and organizing documents and materials.
Develop initial drafts of emails, memos, and presentations for the Executive Director and other senior staff.
Provide project assistance and operational support to a dedicated core team, such as tracking project timelines and schedules, and managing priorities and deadlines.
Contribute to proposal development and reporting by helping to manage deadlines, compile submission packages, and apply strong attention to detail.
Assist with meeting planning and logistics for internal and public events.
- Work independently to track, complete, and follow up on assigned tasks.
- Communicate effectively with all levels of staff and external stakeholders.
- Manage special projects and other duties as assigned by senior staff.

Requirements & Skills 2

Possess 3-5 years of experience working at a nonprofit, providing administrative assistance and/or supporting business operations in a fast-paced environment.
Demonstrate interest in business operations or project management through prior work experience, involvement in volunteer programs, leadership positions in academic and extra-curricular settings, or an administrative or office support-related internship.
Be well-organized, highly motivated, and able to work effectively on multiple tasks and priorities at once.
Have excellent oral and written communication skills.
- Demonstrate the initiative to suggest improvements or innovations on assigned tasks.
- Express a willingness to adapt to changes in work assignments, deadlines, and project management.
- Have familiarity with MS Word, Excel, PowerPoint, Outlook, and social media tools.

Job summary 3

The Project Administrator is generally responsible for project administration including overall planning, tracking, and documentation of one or several projects from the project proposal phase to the project closeout phase. Projects are typically outlined with specific guidelines and procedures. This position is also responsible for overall department support, including but not limited to the leader and project managers for the specific discipline assigned. This work will be performed under general supervision.

Duties & Responsibilities 3

Requirements & Skills 3

Job summary 4

The Project Administrator provides technical and administrative support to the project development staff.

Duties & Responsibilities 4

Attends meetings on project strategy and occasional local government and community meetings.
Assists with groundbreaking and opening events, and brown bag discussion series.
- Prepares post-occupancy evaluations of completed projects.
- Attends in-house development project status meetings.
- Completes other tasks as assigned by the Senior Vice President of Real Estate Development, Director or Associate Director(s) of Real Estate Development, and Project Developers.

Requirements & Skills 4

Job summary 5

A Projects Administrator assists with organizing and controlling special projects by communicating risks, opportunities, and the current state of the project.

Duties & Responsibilities 5

Requirements & Skills 5

Good communication and interpersonal skills capable of maintaining strong relationships.
Strong organizational and multi-tasking skills.
Excellent analytical and problem-solving abilities.
Team-management and leadership skills.
Document management and ability to use project management tools.
Attention to detail even under pressure.
- Time management skills with the ability to meet deadlines.
- A Master’s degree in finance, business, public administration, or closely related field; PLUS one (1) year of professional–level supervisory, managerial, or administrative experience.
- An equivalent combination of education and experience, substituting 1 year of additional qualifying experience for each year of the required education.

Job summary 6

We are currently recruiting a Project Administrator for our client. If you enjoy supporting projects, we encourage you to apply.

Duties & Responsibilities 6

Requirements & Skills 6

Job summary 7

We are currently recruiting for a Project Administrator. The purpose of this role is to provide project administration.

Duties & Responsibilities 7

Requirements & Skills 7

Prior experience in supporting IT or software projects would be a strong advantage
Have in-depth experience with the Microsoft Office suite of products, including Word, Excel, PowerPoint, Outlook, Teams, and SharePoint.
Some experience with Microsoft Project

Job summary 8

The Project Administrator will be responsible for driving complex, high priority, projects or component phases of larger programs, using Agile and Waterfall methodologies. Accountable for delivering projects on time, within budget, and in scope. Required to lead and coordinate cross-functional, cross-departmental, cross-company teams that are responsible for all aspects of a project, from initiation to closure. Must be able to handle multiple projects and assignments concurrently. Assignments will be strategic, requiring post-holder to exercise creativity, flexibility, self-motivation, and initiative while conceptualizing the organization’s vision. Will develop and execute project plans, and project documentation and manage project communication and expectations.

Duties & Responsibilities 8

Position will be required to develop project management plans that effectivity outline project scope, goals, budget, timeline, and deliverables for keeping the project on track.
Plans for scope, risk, cost, resource, schedule and change management, communication, procurement, and quality.
Maintain tracking sheets for risks, issues, defects, dependencies, budget, and resource allocation.
Writes procedures, policies, and frequently asked questions related to digital projects/services, and assists in developing training.
- Position requires the ability to embrace change and quickly adapt to new situations, changes in direction, and altering priorities. Frequently required to demonstrate critical thinking, providing options and recommendations relating to resolving issues, mitigating risks, and resolving escalated items.
- Perform risk mitigation planning and manage stakeholder expectations.
- Facilitates meetings that drive projects and lead project teams in brainstorming, root cause analysis, or similar problem-solving techniques to assist in resolving issues, architecting solutions, or defining process improvements.

Requirements & Skills 8

High school diploma. College Diploma preferred. Additional college computer training is preferred.
Demonstrated Member Service Excellence Preferred.
Demonstrated Project Coordination Experience Preferred.
Supervisory Experience Preferred.
Excellent time management, planning, and organizational skills. Ability to document, keep records, and maintain logs and reports. Able to communicate complex testing information.
- Attentive to detail.
- Strong leadership and problem-solving skills.
- Able to coordinate well with other departments and personnel. Ability to operate all related computer applications.

Job summary 9

The Project Administrator coordinates scheduling and administrative tasks for projects.

Duties & Responsibilities 9

Maintains reports; ensuring resources are available to all project team members.
Taking meeting minutes and action items during meetings and performing basic follow-up.
- Supporting the project staff by facilitating project logistics such as meetings, conference rooms, conference calls, etc.
- Creating and distributing project information to relevant parties.
- This job may require Microsoft Office testing.

Requirements & Skills 9

Associate's Degree or equivalent work experience required
Equivalent experience is defined as 2 years of professional work experience in a corporate environment
- 2 years - Relevant work experience required
- Proficient in Microsoft Office (Outlook, Word, Excel, and Powerpoint)
- Proven priority-setting and project management skills

Job summary 10

We are looking for a Project Administrator to join our team.

Duties & Responsibilities 10

Provide administrative support to project managers and technical managers.
- Assist in maintaining project-related files, working with vendors, invoicing, and purchasing orders.
- Assist in preparing project deliverables and progress reports.
- Work with project accounting and project set-up.

Requirements & Skills 10

High School diploma.
5 years experience in a project administrator or coordinator role.

Frequently asked questions

What is the role of a project administrator?

The role of a project administrator is to support project managers in the successful delivery of projects. They are responsible for performing administrative tasks, tracking project progress, maintaining project documentation, and ensuring that projects are completed on time, within budget, and meet quality standards.

A project administrator's specific duties may include:

Setting up project files and documentation

Coordinating meetings and events

Managing project schedules and timelines

Monitoring project expenses and budget

Ensuring compliance with project management standards and procedures

Facilitating communication and collaboration among project team members

Tracking and reporting project progress to stakeholders

Handling administrative tasks such as arranging travel, managing correspondence, and updating project records.

What makes a good project administrator?

A good project administrator should have strong organizational skills, attention to detail, and excellent communication skills. They should be able to work collaboratively with project team members and stakeholders to ensure the smooth running of the project. A good project administrator should also be able to manage multiple tasks and priorities, be proactive in identifying and resolving issues, and have a strong understanding of project management methodologies and tools. Additionally, they should have strong problem-solving skills, be able to work under pressure and be adaptable to changing project requirements.

Olivia Powell
Recruiting expert

Last updated Sep 30

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Frequently asked questions

What is the role of a project administrator?

What makes a good project administrator?

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