Coordinator Job Description

Question

Coordinator Job Description

Job descriptions
Administration and Office Support

Job summary 1

The Coordinator will administer and organize related projects, from simple activities to more complex plans. The Coordinator's responsibilities include working closely with the Manager to prepare comprehensive action plans, including resources, time frames, and budgets for projects. The Coordinator will perform various coordinating tasks, that include scheduling, risk management, administrative duties, maintaining project documentation, and handling financial queries. To succeed in this role, the candidate should possess excellent time management and communication skills, as the role will collaborate with project teams to deliver results on deadlines.

Duties & Responsibilities 1

special offer

Download PDF with all 10 Coordinator Job Descriptions

Join our webinar: How to improve your recruitment strategy with 100Hires

Schedule requested meetings, support agenda creation and distribute agendas, and document and publish minutes
Support project financials, including updating spent-to-date, collecting new estimates and generating re-forecasts
Maintain project plans by capturing task updates such as progress and completion dates, updating resources, updating work segment plans, or performing other directed updates
Maintain project calendars and update weekly status reports
- Maintain project repository and follow up on overdue deliverables and approvals
- Maintain and update tracking tools and logs, including change control, issues logs, decision/action logs, and risk management
- Project Coordinators work alongside Project Managers to arrange the logistics of a project. Such as working with team members to create a project timeline, set goals, and determine what elements are needed to complete the project

Requirements & Skills 1

College Degree in Business Administration or related field
Excellent communication skills, strong grammatical skills, very strong organizational and multi-tasking skills
2+ years experience as a Coordinator or similar support role on risk management, operational, and technology projects. Specifically: managing project resource schedules, project calendars, risk logs, and resource plans; supporting key meetings (scheduling, agenda distribution, minutes); maintaining project financials; updating status and progress; posting and storing materials and artifacts; and maintaining tracking tools and logs (Risks, Assumption, Issues, Decision)
Experience with Adobe Acrobat, Microsoft Office suite – Excel, Word, PowerPoint, Visio, and MS Project
Experience in administrating collaborative sites/tools such as SharePoint, MS Teams, JIRA, GoTo Meeting, Skype for Business, Zoom
- An ability to prepare and interpret flowcharts, schedules, and step-by-step action plans
- Familiarity with operational risk management and quality assurance control
- PMP certification and/or Change management certification is a plus

Job summary 2

Our growing company is seeking to hire a Coordinator who will assist our Manager in organizing our ongoing projects and programs. This role involves monitoring project schedules, scheduling meetings, following up on action items, taking meeting minutes, organizing SharePoint sites, and other coordination tasks. To be successful as a Coordinator, you will need to have exceptional attention to detail, work on tight deadlines, have excellent communication skills, and have a can-do attitude. Ideally, you would assist with existing programs, and eventually run small projects with minor oversight.

Duties & Responsibilities 2

Maintaining and monitoring existing project schedules & drafting program status reports.
Assisting in project risks assessment and proposing solutions where applicable.
Organizing, attending and participating in project meetings.
Facilitating small meetings and distributing minutes to all project team members.
Documenting and following up on important actions and decisions from meetings.
- Preparing necessary presentation materials for meetings.
- Providing administrative support (e.g. maintaining SharePoint sites, OneNote, and distribution lists).
- Willing to run small projects independently with minor oversight, once organizational knowledge and skills are established.

Requirements & Skills 2

Bachelor degree.
Three years of experience in project coordination and/or operations.
Exceptional verbal, written, and presentation skills.
- Ability to work on tight deadlines and manage competing priorities.
- Competency in Microsoft applications including Word, Excel, Outlook, and OneNote.
- Knowledge file management, transcription, and other administrative procedures.

Job summary 3

We are currently looking for a Coordinator. The responsible Coordinator will administer and organize all types of projects, from simple activities to more complex plans. This Coordinator will work closely with the project manager on various programs, resources, meetings, information, and budgeting.

Duties & Responsibilities 3

Ensure project deadlines are met
Coordinate project management activities
Billing and invoicing
Prepare presentation materials for meetings
Create and maintain project management calendar
Analyze risks and opportunities
- Maintain project documentation
- Assist with preparing budgets
- Administrative duties as needed

Requirements & Skills 3

4+ years’ experience in a Project Coordinator role
- Strong Microsoft Office; Strong Excel
- Adobe/Photoshop a plus
- Detail oriented, problem solver, flexible

Job summary 4

The Coordinator will be expected to provide support to the project management team through all phases of the diverse portfolio of projects.

Duties & Responsibilities 4

Assist project management team
Maintain project files
Create Client Agreements
Request necessary certificates of insurance
Provide support through all phases of the project
- Assist with the organization of weekly project reports
- Issue Subcontractor contracts at the Project Manager's direction
- Prepare and submit permit/municipal submittals

Requirements & Skills 4

High school diploma or equivalent
- Organizational skills
- Communication skills
- Proficient in Microsoft Office

Job summary 5

The Coordinator assists the supervisor - manager & other team members with all aspects of projects throughout the project lifecycle, including project scope, schedule, communications, risk, resources, quality, costs, and change management by providing first class accurate, effective & timely customer service.

Duties & Responsibilities 5

Under the supervision of supervisor - manager, the Coordinator assists in the implementation & execution of projects, providing both administrative and logistic support.
- The Coordinator assists in the coordination of various events in the planning, scheduling, reporting, communicating, ordering, installation, and follow-on cycle.
- Participates in coordinating the personnel required to complete the project and managing paperwork related to multiple technology projects.
- The coordinator maintains and updates status logs, and contributes to progress reports produced for clients and management.

Requirements & Skills 5

Effective organization and time management skills, Strong written and verbal communication skills, Flexible demeanor, pro-active thinker, positive attitude, maintain confidentiality
Ability to take direction, follow procedures, and ask appropriate questions
Complete tasks independently as well as work collaboratively with teams
- Provide elevated administrative support to all lines of business; to include, including document preparation, presentations, calendar management, travel management, and meeting coordination
- Previous experience in a professional services environment a plus
- 2 + years relevant administrative support experience

Job summary 6

The growing company is seeking to hire a Coordinator who will be in charge of assisting our Project Managers in organizing our ongoing projects. This task involves monitoring project plans, schedules, work hours, budgets, and expenditures, organizing and participating in stakeholder meetings, and ensuring that project deadlines are met in a timely manner. To be successful as a Project Coordinator, you will need to be able to work on tight deadlines, be competent in using Microsoft Office applications such as Word and Excel, and have exceptional verbal, written, and presentation skills.

Duties & Responsibilities 6

Requirements & Skills 6

Exceptional verbal, written, and presentation skills.
Ability to work effectively both independently and as part of a team.
Experience using computers for a variety of tasks.
- Competency in Microsoft applications including Word, Excel, and Outlook.
- Knowledge file management, transcription, and other administrative procedures.
- Ability to work on tight deadlines.

Job summary 7

As a Coordinator, you will work under the supervision of a Project Manager, and provide support to project team members or project delivery managers to ensure the effective, efficient administration of project delivery for a client.

Duties & Responsibilities 7

Provide administrative support to a team of Project Managers and Senior Project Managers, including project coordination, document development and control, financial services, and communication for multiple ongoing projects
Analyse data, perform data entry and build reports for internal and external stakeholders
Oversee and manage project filing and documentation
Manage project information transfer logging, tracking control, and project team time
- Distribute all incoming project documentation
- Assemble presentations and prepare reports
- Continuously improve and develop project management-related skills and capabilities.

Requirements & Skills 7

A minimum of a diploma in business administration, project management, or a related field
A minimum of 1-2 years experience in coordination or administrative function
Demonstrated proficiency in program-specific financial reporting, including data analytics and budget tracking
- Strong organizational, multi-tasking, and documentation skills
- Effective interpersonal skills, with a strong emphasis on verbal and written communication skills
- Advanced proficiency in MS Project, Excel, Access, PowerPoint, and Word

Job summary 8

We are looking for a Coordinator to join our team.

Duties & Responsibilities 8

Requirements & Skills 8

Bachelor's Degree
- Proven ability to coordinate several activities and stakeholders
- Exposure and expertise in project management
- Ability to network and communicate across diverse functions and to work effectively in a matrix organization, and, if necessary, across companies in co-development projects

Job summary 9

We are currently seeking a Coordinator! The Coordinator position will be responsible for quality control, efficiency, and cost-effectiveness for assigned operations and/or containment activities, inspections, rework, or sequencing.

Duties & Responsibilities 9

Training of personnel to Standardized Work
Creating and maintaining work instructions and time studies
Serving as Customer liaison on assigned jobs
At times, serving as a project manager for customers who request and require detailed engineering and consulting expertise
- Interfacing with logistics to ensure material flow in/out of the containment area
- Performing daily layered process audits of inspection activity
- Performing data management activity reports as they relate to quality inspection, scrap, inventory, and time management

Requirements & Skills 9

Knowledge and understanding of manufacturing quality or production
Print, reading ability, gauge or metrology experience
Strong management skills
Good problem solving ability
Effectively communicate both written and orally
- Have a solid understanding of Microsoft Office and Email
- Read and understand technical and non-technical documents as they relate to quality functions within the business
- Ability to interface with both technical and non-technical personnel

Job summary 10

Immediate need for a Coordinator!

Duties & Responsibilities 10

Generate invoices in coordination with the Project Manager.
Prepare written estimates based on labor, materials, equipment, and other expenses.
- Coordinate with vendors to ensure construction teams have the materials they need.
- Communicate with site superintendents about delays and any other issues.
- Manage project documentation including blueprints and schematics.

Requirements & Skills 10

Experience in the construction industry a plus
Excellent written, verbal, and communication skills
Familiarity with Microsoft Office and project management software a plus

Frequently asked questions

What makes a good coordinator?

A good coordinator is an organized and efficient individual who is able to manage multiple tasks and projects effectively. Some specific qualities that can make a person a good coordinator include:

Attention to detail: Coordinators must be detail-oriented in order to accurately manage tasks, track progress, and meet deadlines.

Time management skills: Coordinators must be able to prioritize tasks, manage their time effectively, and meet deadlines.

Communication skills: Coordinators must be able to communicate clearly and effectively with team members, clients, and other stakeholders.

Organizational skills: Coordinators must be able to keep track of multiple tasks and projects and be able to effectively manage and coordinate them.

Adaptability: Coordinators must be able to adapt to changing circumstances and be flexible in their approach to tasks and projects.

Problem-solving skills: Coordinators must be able to identify and solve problems that may arise during the course of a project.

Leadership skills: Coordinators may be responsible for leading a team or working with other coordinators, and should have the ability to motivate and lead others.

What does the word Coordinator mean in a job title?

A coordinator is a person who is responsible for organizing and managing tasks, projects, or events. They often work to ensure that different parts of a project or event run smoothly and efficiently, and may be responsible for coordinating the work of a team or group of people. Coordinators may work in a variety of industries, including healthcare, education, marketing, and event planning.

In a job title, the word coordinator typically indicates that the person in that role is responsible for organizing and managing tasks or projects within an organization. Coordinators may report to a manager or supervisor and may be responsible for working with team members, clients, and other stakeholders to achieve specific goals or objectives. Coordinators may also be responsible for tracking progress, managing budgets, and communicating with team members and other stakeholders to ensure that tasks and projects are completed on time and to the required standard.

What are coordinator skills?

Coordinators should have a strong foundation in the following skills:

Attention to detail: Coordinators must be detail-oriented in order to accurately manage tasks, track progress, and meet deadlines.

Time management: Coordinators must be able to prioritize tasks, manage their time effectively, and meet deadlines.

Communication: Coordinators must be able to communicate clearly and effectively with team members, clients, and other stakeholders.

Organizational skills: Coordinators must be able to keep track of multiple tasks and projects and be able to effectively manage and coordinate them.

Adaptability: Coordinators must be able to adapt to changing circumstances and be flexible in their approach to tasks and projects.

Problem-solving: Coordinators must be able to identify and solve problems that may arise during the course of a project.

Leadership: Coordinators may be responsible for leading a team or working with other coordinators, and should have the ability to motivate and lead others.

Interpersonal skills: Coordinators should be able to build relationships with team members, clients, and other stakeholders, and be able to work well in a team.

Strategic thinking: Coordinators should be able to think critically and strategically, and be able to develop and implement plans to achieve business objectives.

Olivia Powell
Recruiting expert

Last updated Sep 30

Weekly Webinars

Get started with 100Hires

We use cookies to offer you our service. By continuing to use this site, you consent to our use of cookies as described in our policy

Coordinator Job Description

Job summary 1

Duties & Responsibilities 1

Requirements & Skills 1

Job summary 2

Duties & Responsibilities 2

Requirements & Skills 2

Job summary 3

Duties & Responsibilities 3

Requirements & Skills 3

Job summary 4

Duties & Responsibilities 4

Requirements & Skills 4

Job summary 5

Duties & Responsibilities 5

Requirements & Skills 5

Job summary 6

Duties & Responsibilities 6

Requirements & Skills 6

Job summary 7

Duties & Responsibilities 7

Requirements & Skills 7

Job summary 8

Duties & Responsibilities 8

Requirements & Skills 8

Job summary 9

Duties & Responsibilities 9

Requirements & Skills 9

Job summary 10

Duties & Responsibilities 10

Requirements & Skills 10

Frequently asked questions

What makes a good coordinator?

What does the word Coordinator mean in a job title?

What are coordinator skills?

Start Using 100hires for Free

Weekly Webinars

Start Using
100hires for Free