Sales Coordinator Job Description

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Sales Coordinator Job Description

Job descriptions
Sales

Job summary 1

The Sales Coordinator provides sales support to the department as well as administrative and escrow support to the Sales and Marketing department through a variety of related responsibilities. The position requires an ability to handle multiple tasks under deadlines, good judgment, dependability, and a professional, supportive attitude.

Duties & Responsibilities 1

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Requirements & Skills 1

Job summary 2

The Sales Coordinator is responsible for competitive pricing analysis, creating customer price files for approval by the VP, and maintaining system pricing. This position is also responsible for reporting, including accurate monthly budgets, rebates, changeovers, and other sales-related expenses.

Duties & Responsibilities 2

Develop reports for Sales to show progress against budget numbers;
Distribute monthly, quarterly, and year-end sales volume reports;
Maintain pricing on the S2K database;
Support Salesforce on the sales reporting system;
Calculate Domestic & International rebates and accruals;
Track changeovers, stock lifts, marketing funds, and annual returns;
- Ensure integrity of S2K data;
- Attend Regional & National Sales Meetings;
- Other duties assigned by immediate Supervisor or Manager on an as-needed basis.

Requirements & Skills 2

Bachelor of Science degree in Business or a related field is required from an accredited institution.
4-6 years of related experience may substitute for a college diploma.
Excellent communication, both written and verbal, skills required.
- This position requires proficient computer abilities, including but not limited to, Microsoft Office products.
- This position requires the ability to be adaptive, people-oriented, detail-oriented, customer focused, enthusiastic, assertive, multi-tasker, and perform with integrity.
- This position requires strong organizational and project management skills.

Job summary 3

The Sales Coordinator is responsible for assisting and supporting the Sales Team. In addition, this individual will need to coordinate, communicate and process all Sales related correspondence, contracts, and any other pertinent reports.

Duties & Responsibilities 3

Initiate and maintain a good working relationship with the Sales team and also our internal personnel and external clients, including advertising agencies and out-of-home buying services.
- Provide good customer service with follow-up on any /all requests on behalf of the Account Executive.
- Coordinate and process advertising contracts, internal work orders, non-space agreements, paper request forms, client posting instructions, completion reports, credits, and all other paperwork associated with completing the sales process.
- Coordinate and track production activities of accounts and provide accurate completion reports upon installation.

Requirements & Skills 3

Key requirements: strong in Excel and PowerPoint, strong interpersonal/communication skills, team player.
- Computer Skills; Microsoft Excel and PowerPoint
- Must be professional in appearance and manner, be multi-task oriented, and be able to communicate clearly and comprehensively with complete personal and professional integrity.
- Strong interpersonal, written, and organizational skills.

Job summary 4

The Sales Coordinator is responsible for assisting salespeople in their customer service activities.

Duties & Responsibilities 4

Creating estimates from quotations provided by the salesperson
Taking customer and vendor phone calls and responding quickly and efficiently
Accurate invoicing of material and ensuring that customers receive their monthly invoices timely
- Functions as an accounts receivable person and assist in timely customer collections
- Some store maintenance responsibilities as assigned by the Store Manager
- Respond to common inquiries or complaints from customers

Requirements & Skills 4

Computer Skills: POS System, Inventory System, Human Resources System, Word Processing Software, Spreadsheet, and Internet Software
Ability to define problems, collect data, establish facts, and draw valid conclusions; interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.
Associates Degree (A.A.) or equivalent from a two-year college or technical school; or 6 months to the 1-year experience of related experience and/or training; or equivalent combination of education and experience.

Job summary 5

The Sales Coordinator's responsibilities include tracking sales leads, coordinating quotes with sales packs, assisting with order processing, and assisting with managing customer accounts. The Sales Coordinator is also responsible for monitoring sales and the performance of the sales team as well as recording sales data.

Duties & Responsibilities 5

Ensure clear document management where needed
Attend Sales meetings- and trainings
Identify where improvement is needed in sales practices and make suggestions for improvements

Requirements & Skills 5

Experience using Salesforce (SalesCloud and CPQ)
- Strong skills using Excel, Word, and PowerPoint
- Strong skills in using Sharepoint/Teams
- Excellent organizational skills, adherence to deadlines, ability to manage multiple projects and prioritize

Job summary 6

The Sales Coordinator is responsible for coordinating all sales and customer service functions.

Duties & Responsibilities 6

Coordinate all sales and customer service functions.
Do releases for finished product.
Schedule transportation for raw material and finished goods shipments.
Responsible for passing on shipping/production instructions to night shift team leaders daily.
Participate in the month-end physical inventory process.
- Responsible for the raw material procurement process, assigning of purchase orders to suppliers, purchase order entries
- Works with suppliers of raw materials to maintain full truckload quantities, resolve raw material issues with suppliers and trucking companies as needed, and work with trucking companies to insure on-time delivery of raw material needs.
- Responsible for assigning product shipments to the proper cold storage facility and adding all orders into cold storage facility systems.

Requirements & Skills 6

3-5 years experience in a sales support role with a two-year college education or equivalent.
Has excellent communication skills, both verbal and written.
Is a good listener.
Is honest under pressure and has integrity.
- Is supportive of Company objectives, policies, procedures, and work rules. Promotes and assures understanding and acceptance.
- Maintains confidentiality.
- Has an excellent work record and a positive attitude.

Job summary 7

We are currently seeking a highly motivated Sales Coordinator!

Duties & Responsibilities 7

The Inside Account Operations Manager works within a multicultural and fast moving business environment, supporting Sales Operations, Business Units, and Sales Force within the area of Account Management and Maintenance
This position is responsible for a variety of operational account management responsibilities for a set of customers or channel partners
Provides support and advice on operational topics in the Order, Claims & Lease Management area

Requirements & Skills 7

Job summary 8

The Sales Coordinator provides sole support to the sales team by performing several administrative tasks.

Duties & Responsibilities 8

Prepares quotes, contracts, and RFP/RFI responses for potential customers.
Maintains all quote documentation with accurate pricing and configurations.
Maintains all sales tools and applications.
- Develops and delivers sales presentations professionally and effectively.
- Develops technical presentations for potential customers.
- Maintains up-to-date awareness of company activities, industry trends.

Requirements & Skills 8

Presentation Skills.
Technical understanding of AutoCAD.
Customer/Client Focus.

Job summary 9

We are seeking a Sales Coordinator to join our team.

Duties & Responsibilities 9

To exhibit teamwork skills and actively participate in team-oriented activities in a positive working environment.
To demonstrate problem-solving skills in a work environment that is striving for continuous improvement.
To follow Company policies and display conduct expected of employees as described in the Company handbook.
- Adhere to all safety and health objectives, policies, and procedures to provide for a safe and healthful workplace.
- Work safely at all times and report any unsafe conditions to your supervisor so that the situation can be corrected.
- Report all accidents and near misses promptly when they occur.

Requirements & Skills 9

Job summary 10

This position is responsible for assisting and supporting the Sales Team’s efforts to meet and exceed revenue goals. In addition, this individual will need to coordinate, communicate and process all Sales related correspondence, contracts, and any other pertinent reports.

Duties & Responsibilities 10

Provide good customer service with follow-up on any /all requests on behalf of the Account Executive.
Coordinate and process advertising contracts, internal work orders, non-space agreements, paper request forms, client posting instructions, completion reports, credits, CCN’s and all other paperwork associated with completing the sales process.
- Coordinate and track production activities of accounts and provide accurate completion reports upon installation.
- Act with diplomacy as a representative of the Sales Department.
- Perform other related duties as required.

Requirements & Skills 10

Computer Skills; Microsoft Excel, Microsoft Word, PowerPoint, and Outlook.
Bachelor’s Degree strongly preferred.
Must be professional, multi-task oriented, and able to communicate clearly, and comprehensively with complete personal and professional integrity.
- Must be detail-oriented and able to maintain confidential information.
- Strong interpersonal, written, and verbal communication, and organizational skills.
- Self-motivated with at least 1-2 years of professional work experience.

Frequently asked questions

What is the role of a sales coordinator?

A sales coordinator is responsible for providing support to the sales team and ensuring that the organization's sales goals are met. This may involve a range of tasks, including:

Coordinating sales presentations and meetings: The sales coordinator may schedule and organize meetings with potential clients and customers and may help to prepare materials and presentations for these meetings.
Managing client relationships: The sales coordinator may be responsible for maintaining ongoing relationships with existing clients, providing assistance and support as needed, and addressing any questions or concerns that may arise.

Tracking sales data: The sales coordinator may be responsible for tracking and analyzing sales data, including sales figures and customer demographics, to identify trends and opportunities for improvement.

Assisting with sales and marketing efforts: The sales coordinator may work with the sales team and marketing staff to develop and implement sales and marketing strategies and may help to prepare promotional materials and conduct market research.

Providing administrative support: The sales coordinator may also be responsible for handling a range of administrative tasks, such as scheduling appointments, coordinating travel arrangements, and preparing reports.

Overall, the role of a sales coordinator is to support the sales team in achieving the organization's sales goals and building strong relationships with clients and customers.

Who does a Sales Coordinator work with?

A sales coordinator typically works with a variety of people within an organization, as well as with external clients and customers. Within the organization, a sales coordinator may work with sales representatives, sales managers, marketing staff, and other administrative staff. They may also work with upper management, including directors and vice presidents, to develop and implement sales strategies and initiatives.

In terms of external clients and customers, a sales coordinator may work with potential clients to identify their needs and interests and may help to arrange meetings and presentations with sales representatives. They may also work with existing clients to provide ongoing support and assistance and to address any questions or concerns that may arise.

Overall, a sales coordinator plays a key role in supporting the sales team and ensuring that the organization's sales goals are met.

Olivia Powell
Recruiting expert

Last updated Sep 30

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Sales Coordinator Job Description

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Frequently asked questions

What is the role of a sales coordinator?

Who does a Sales Coordinator work with?

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