Sales Administrative Assistant Job Description

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Sales Administrative Assistant Job Description

Job descriptions
Sales

Job summary 1

The Sales Administrative Assistant provides administrative support to market leadership and sales, supporting large departments with the majority of duties being high-level administrative tasks which may include: planning/coordination of large events, meetings or conferences, complex project work, ordering materials and collaterals, and various sales support functions. Work requires initiative and judgment in making decisions and knowledge of department and company policies and procedures. Typically supports the sales team and mid to upper-level managers.

Duties & Responsibilities 1

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Requirements & Skills 1

Bachelor’s Degree desirable or equivalent work expertise
Prior Administrative experience highly preferred
Expert PowerPoint and Excel skills
Ability to prioritize and manage multiple tasks is required
- Flexibility to adapt to changing workflows
- Ability to work in a fast-paced, deadline-driven environment
- Ability to work independently and as a member of a team

Job summary 2

The Sales Administrative Assistant must be a highly motivated individual who is eager and ready to accept additional responsibilities when needed. This position is primarily responsible for providing administrative support to a team of Sales Managers. The ideal candidate has a friendly demeanor, the ability to learn new computer programs, and can multi-task and complete projects promptly. This person should demonstrate exceptional customer service and problem-solving skills. Sales Administrative Assistant candidates should have the confidence and skill from prior work experience to work and communicate directly with both potential clients as well as internal colleagues.

Duties & Responsibilities 2

Maintain calendars/meeting schedules and travel plans for Sales staff
Effective direct verbal communication with group and transient clients
Produce precisely written meeting proposals, correspondence, and contractual agreements
- Proactive client assistance and internal communication with colleagues
- Ability to accurately and effectively execute responsibilities within a fast-paced environment consistently
- A positive, outgoing, team-oriented, and service-focused character

Requirements & Skills 2

Proven ability to handle a large workload in a fast-paced environment
Excellent organizational skills
- Refined verbal and written communication skills
- Proficient knowledge of Microsoft Word, Excel, and PowerPoint
- Previous administrative/sales experience preferred

Job summary 3

The Sales Administrative Assistant works closely with our Controller and Accounting Department to ensure an adequate and current supply of all required contracts and paperwork needed for the completion and finalization of car deals.

Duties & Responsibilities 3

Responsible for all paperwork involved with the sale of the vehicle: securing payoff and insurance information.
- Works closely with management to keep the facility within compliance, including but not limited to; floorplan auditors during inspections, NH title applications, and federal, state, and local regulations that affect the new and used-vehicle and finance departments.
- Generates additional income through the sales of vehicle service contracts and maintenance plans.
- Supervises and trains designated backup to ensure continued efficiency and profitability in the Sales & Finance Administrator's absence.

Requirements & Skills 3

Attention to detail
- Ability to work independently and in a team environment
- Comfortable with fast-paced work environment
- High School Diploma or General Education degree (GED)

Job summary 4

In this Sales Administrative Assistant role, you’ll provide administrative support to the GM and management of a department/function. Facilitate projects/programs as assigned. Administer departmental budget, under the direction of the AVP. Facilitate planning and delivery of various programs and tools. Success in this role will require an understanding of business priorities, a desire to take initiative, and a knack for creating efficient processes with attention to detail. In addition, you’ll be able to add value through your ability to quickly adjust and change within a fast-paced environment, and you’ll effectively communicate with the right people at the right times.

Duties & Responsibilities 4

Requirements & Skills 4

Job summary 5

The position of Sales Administrative Assistant undertakes administrative job duties as it pertains to the sales department. Logging all quotes, requesting quotes, and customer follow-up.

Duties & Responsibilities 5

Logs all quotes and updates information as required
Checks stock in the system for sales personnel
Requests physical stock checks as required based on order requirements
Requests shop quotes and follows up to ensure they are returned promptly
Follow-ups when customers need expedited information, documentation, or other clerical requests
- Provides any necessary data or reports to the sales team
- Assists with any customer complaints and resolves the issues as necessary
- Track and provide updates on supplier purchase orders generated by the sales department

Requirements & Skills 5

Job summary 6

We are looking for a Sales Administrative Assistant. The ideal candidate will bring energetic, enthusiastic, and skillful support to both companies for consistent, profitable revenue growth. Our brand-building, sign-making Organizations value employees that have a creative, energetic, proactive, and motivated approach to their thinking and daily actions.

Duties & Responsibilities 6

Requirements & Skills 6

Job summary 7

The Sales Administrative Assistant builds and maintains effective relationships with stakeholders to minimize process gaps. Must be a team player committed to actively participating in continuous improvement of department policies and procedures. The Sales Administrative Assistant exceeds all expectations of the Sales Administrative Assistant II.

Duties & Responsibilities 7

Proactively identifies opportunities for sales process improvement. Assists sales management in understanding process bottlenecks and inconsistencies; works closely to analyze sales business processes and prioritizes opportunities for improvement.
Plans and executes projects and programs relating to business systems and initiatives that impact the sales force or related departments; schedules meetings with key stakeholders and oversees project activities; reviews all major deliverables to ensure management expectations are fulfilled.
Innovative and resourceful, taking initiative to identify and solve problems, and obtain answers through inter-departmental collaboration using conceptual thinking.
Develop and expand existing administrative strategies to meet sales directives, corporate compliance, and department focus.
Designs training materials for the Sales Administration team, including but not limited to, various support professionals throughout the organization. Ensures training material content is clear, accurate, consistent, and relevant.
Works with Financial Analyst to develop, maintain, and reformulate various sales reports including S-bookings, Ad-hoc requests, Sales Business Plans, and End-of-Year forecasting.
- Presents insight and recommendations to management for decision-making and strategic planning. Implements and oversees analytical approaches and methodologies.
- Mentors support team by providing coaching and development and serve as a subject matter expert in all aspects of sales administration job performance.
- Plan, implement and manage rudimentary sales education for new and existing sales executives partnering with managers to identify training needs.

Requirements & Skills 7

Bachelor’s degree preferred
5+ years of experience providing high-level administrative support at a management level
Exceptional technical and creative writing, business acumen, and verbal communication skills
Professional experience serving as subject matter expert for business improvement initiatives
Possess exceptional organizational skills, execution, and follow up
- Concur proficiency preferred
- Proficiency in Microsoft Office Suite, Excel, and PowerPoint
- SAP proficiency preferred

Job summary 8

The Sales Administrative Assistant will act as the local office manager and assist the Precision Pipeline Equipment sales team in various marketing duties and roles.

Duties & Responsibilities 8

Quote customer material and work with vendors on pricing.
Schedule employee work duties and enforce deadlines.
Expedite orders with customers and follow orders with vendors.
Create social media posts on LinkedIn and other social medium platforms such as Constant Contact.
Maintain company website by providing web development with updates and content.
Assist accounting on accounts payable and invoicing problems.
- Provide project assistance in large turnkey projects and maintain project schedules on weekly basis and update client schedules.
- Coordinate direct mailing and develop target audience-specific sales literature.
- Coordinate employee benefits and manage vacation schedules.

Requirements & Skills 8

Must be self-motivated and willing to work individually or as a team member.
Must maintain a positive attitude and work well with others in the organization.
Prior office or inside sales experience a plus.
Marketing background and skills to develop or work with designers on literature pieces and flyers.
Bachelor or associate degree preferred or equivalent.
- Proficient with computer skills, including MS Word, Adobe Creative Suite, and Excel.
- Mechanical/electrical skills understanding and aptitude a plus.
- Must have a valid driver’s license with no suspensions in the last 10 years

Job summary 9

The Sales Administrative Assistant is responsible for assisting the Sales staff in the achievement of sales growth and customer satisfaction including processing and maintaining data, monitoring key data trends, and providing support for customer-related transactions for key automotive accounts.

Duties & Responsibilities 9

Maintains account-specific information in applicable databases.
Maintains price administration for various systems and databases.
Monitors business indicators and alerts management, as required.
Provides sales administration support.
Assist with the automotive production part approval process (PPAP).
Enhances team effectiveness by providing information and management support.
- Assists with training of new sales personnel on systems and procedures, if applicable.
- Handles office administration duties, if applicable.
- Performs other job-related responsibilities and duties as may be assigned from time to time.

Requirements & Skills 9

Job summary 10

We are looking for a Sales Administrative Assistant.

Duties & Responsibilities 10

Provides administrative support Sales Team(s), Manager (s) & Department Leads
Oversees the recruitment for all sales-focused recruitment including pre-screening/onboarding/offboarding
Generates daily, weekly, and monthly sales reports that provide key department metrics
Oversee adherence to office policies and procedures
Manage/Track/Order office supplies, collateral, apparel, and miscellaneous assets
Assist & collaborate with co-workers from all markets to work together as a unified team to provide support company-wide.
- Coordinate office sales meeting preparation, set-up, and clean-up
- Takes part in assigned project planning and implementation as directed
- Perform all other duties and tasks as assigned

Requirements & Skills 10

Associate/Bachelor/Masters degree preferred
5+ years of professional work history in an office environment, strongly preferred
- 2+ years of recruitment/onboarding / offboarding experience strongly preferred
- Proven office management / administrative experience, strongly preferred
- Relevant industry experience including working with a high-performing sales team is a plus

Frequently asked questions

What is the role of a sales administrative assistant?

A sales administrative assistant plays a critical role in supporting the sales team and ensuring the smooth operation of the sales department. Their main responsibilities include:

Data management: Sales administrative assistants are responsible for managing the sales database and ensuring accurate and up-to-date information is recorded.

Sales support: They assist the sales team with tasks such as preparing quotes, proposals, and sales contracts.

Customer service: They respond to customer inquiries and provide assistance with order placement, tracking, and other related issues.

Administrative tasks: They provide general administrative support to the sales team, including scheduling appointments, managing calendars, and organizing meetings.

Record keeping: Sales administrative assistants maintain records of sales activity, including sales reports, customer interactions, and invoices.

Sales tracking and reporting: They track sales performance, compile sales reports, and analyze data to identify trends and opportunities.

Inventory management: They may assist with inventory management by tracking stock levels and coordinating with the warehouse and shipping departments.

Overall, a sales administrative assistant plays a critical role in supporting the sales team and ensuring the efficient operation of the sales department. They help to streamline processes, maintain accurate records, and ensure excellent customer service.

What makes a good sales administrative assistant?

A good sales administrative assistant possesses a combination of technical and soft skills. Here are some of the key traits and skills that make a good sales administrative assistant:

Detail-oriented: They must be detail-oriented to ensure accuracy in data entry, sales reporting, and customer service.

Organized: They should have excellent organizational skills to manage multiple tasks and priorities.

Strong communication skills: A good sales administrative assistant must have excellent communication skills, both written and verbal, to interact with customers and the sales team.

Customer service-oriented: They should be customer-focused and committed to providing high-quality service to customers.

Proficient in technology: They must be proficient in using a variety of software and tools, including customer relationship management (CRM) software, Microsoft Office, and online communication tools.

Strong problem-solving skills: They should have strong problem-solving skills to troubleshoot customer issues and provide solutions to sales team members.

Ability to work in a team: They must be able to work collaboratively with the sales team and other departments in the organization.

Strong time-management skills: They should have excellent time-management skills to prioritize tasks and meet deadlines.

Sales acumen: While not always necessary, a basic understanding of sales principles and strategies can help provide more effective support to the sales team.

Overall, a good sales administrative assistant should have a strong work ethic, attention to detail, excellent organizational skills, and the ability to work collaboratively with others. They play a critical role in supporting the sales team and ensuring the smooth operation of the sales department.

Olivia Powell
Recruiting expert

Last updated Sep 21

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Sales Administrative Assistant Job Description

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Frequently asked questions

What is the role of a sales administrative assistant?

What makes a good sales administrative assistant?

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