Payroll Clerk Job Description
Job summary 1
We are seeking a Payroll Clerk to join our dynamic, fast-growing team! In this role, you will support the Payroll department in a variety of clerical duties, and you will be responsible for data entry, reconciliation of timecards, paycheck distribution, and providing statements to various departments. You should have the ability to communicate effectively with both the internal team and outside customers.
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Job summary 2
We are looking for a Payroll Clerk to support our growing business. This role requires the ability to resolve questions on the fly and the ability to simultaneously juggle different scenarios. You will work on projects independently and be ready to keep up with changes in processes day to day. We’re looking for a quick learner who is capable of grasping and retaining information in a high-volume environment that is constantly changing.
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Job summary 3
Well-known dynamic organization has an immediate need for a Payroll Clerk. The successful incumbents should have 1-3 years working in this capacity.
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Job summary 4
We are seeking a motivated individual to join our team as a Payroll Clerk. The successful candidate possesses the ability to accurately prepare and process payroll for all project employees on a bi-weekly basis, provide administrative assistance with employee file information, and prepare monthly reports for our client. This position will require working closely with the Accounting Manager and Division Manager to ensure all project staff hours are processed effectively and efficiently.
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Job summary 5
The Payroll Clerk performs a variety of complex payroll processing duties to ensure that employees are paid timely and accurately. The successful candidate can manage competing priorities in a fast-paced environment while maintaining a high degree of organization and attention to detail. We are looking for an individual with a positive attitude who wants to grow their skill set in a dynamic company that values collaboration. This position reports to the Payroll Manager.
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Job summary 6
The Payroll Clerk compiles payroll data to complete payroll cycles and maintain payroll records.
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As a Payroll Clerk, you will be responsible for all payroll processing, reporting, and related accounting functions. This will involve, maintaining all related information updated in addition to supporting the administration of various human resources plans and procedures for all company personnel.
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Job summary 8
We are searching for a Payroll Clerk that is skilled in the production of accurate and timely payroll for employees, communicates effectively, and delivers strong internal customer service while working in a deadline-driven environment.
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Job summary 9
We are seeking to hire a Payroll Clerk to grow our existing team who has a strong sense of ownership, excellent analytical skills, and possesses experience working in a fast-paced environment. The Payroll Clerk will help deliver timely and accurate payroll close cycles and proactively look for areas of improvement.
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Job summary 10
The Payroll Clerk will ensure that employees are compensated accurately and punctually. Successful candidates will have strong attention to detail, general math skills, and experience using financial software.
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Frequently asked questions
What does a payroll clerk do?
A payroll clerk, sometimes referred to as a payroll assistant or payroll administrator, is responsible for assisting with the processing and management of employee payroll within an organization. Their primary role revolves around ensuring accurate and timely payment of employee wages, benefits, and deductions. Here are some key responsibilities of a payroll clerk:
Payroll Processing: They collect and organize employee timekeeping data, such as hours worked and overtime, and calculate wages accordingly. They input this information into the payroll system to generate paychecks or process electronic transfers.
Benefits and Deductions: Payroll clerks administer employee benefits programs, such as health insurance, retirement plans, and leave accruals. They calculate and deduct employee contributions or premiums from their wages. They also handle deductions for taxes, garnishments, and other authorized withholdings.
Data Entry and Maintenance: They accurately enter and update employee information, including personal details, tax withholding status, direct deposit details, and employment changes (such as promotions, terminations, or salary adjustments), into the payroll system.
Payroll Documentation: Payroll clerks maintain organized and confidential payroll records, including timesheets, pay stubs, tax forms, and other relevant documents. They ensure compliance with legal and regulatory requirements for record retention.
Payroll Reconciliation: They verify payroll totals by reviewing and reconciling various payroll reports, ensuring accuracy and identifying discrepancies. This includes auditing payroll data for errors, such as missing information or incorrect calculations.
Compliance and Reporting: Payroll clerks assist in ensuring compliance with relevant labor laws, tax regulations, and reporting requirements. They prepare and submit periodic payroll reports to government agencies, such as tax filings and wage statements.
Communication and Support: They respond to employee inquiries regarding payroll-related matters, such as pay discrepancies, tax withholdings, or benefits enrollment. They provide assistance and clarification on payroll policies and procedures.
Collaboration with HR and Finance: Payroll clerks collaborate with Human Resources (HR) and Finance departments to ensure accurate and timely processing of employee information and financial transactions. They may provide necessary payroll data for financial reporting or budgeting purposes.
Payroll System Maintenance: They assist in maintaining and updating the payroll software or system, ensuring its functionality and accuracy. They may also participate in testing system upgrades or enhancements.
Stay Informed: Payroll clerks stay updated on changes in payroll regulations, tax laws, and best practices, ensuring compliance and recommending process improvements as necessary.
Overall, a payroll clerk plays a vital role in ensuring that employees are paid accurately and on time, while also maintaining compliance with applicable regulations and supporting effective payroll management within the organization.
What are the skills of a payroll clerk?
A payroll clerk should possess a combination of technical, organizational, and interpersonal skills to effectively perform their role. Here are some key skills that are important for a payroll clerk:
Attention to Detail: Payroll calculations require precision and accuracy. A payroll clerk must have a keen eye for detail to avoid errors in data entry, calculations, and deductions.
Mathematical Aptitude: Strong numerical skills are essential for calculating wages, deductions, and taxes accurately. Proficiency in basic arithmetic and calculations is necessary.
Data Entry and Computer Skills: Payroll clerks should be proficient in data entry, using payroll software or spreadsheets. They should have good typing skills and familiarity with relevant computer applications.
Understanding of Payroll Processes: They should have a solid understanding of payroll processes, including wage calculations, benefits administration, tax withholding, and payroll compliance.
Knowledge of Payroll Laws and Regulations: A payroll clerk should stay updated on relevant labor laws, tax regulations, and payroll-related compliance requirements to ensure accurate and compliant payroll processing.
Problem-Solving Abilities: Payroll-related issues or discrepancies may arise, and a payroll clerk should possess problem-solving skills to investigate and resolve them efficiently.
Confidentiality and Ethics: Payroll clerks handle sensitive employee information and financial data. They must maintain strict confidentiality and adhere to ethical standards in handling such information.
Time Management and Organization: Payroll clerks often work with deadlines and multiple tasks. They need to prioritize their work, manage time effectively, and maintain organized records.
Communication Skills: Effective communication is crucial when dealing with employees, managers, and external stakeholders. Payroll clerks should be able to explain payroll policies, respond to inquiries, and communicate clearly regarding pay-related matters.
Customer Service Orientation: Payroll clerks frequently interact with employees who may have questions or concerns. Having good customer service skills and a professional demeanor is important in providing assistance and resolving issues.
Payroll clerks may also benefit from additional skills such as analytical skills for data analysis and problem identification, basic accounting knowledge, and familiarity with payroll software and related technology. Continuous learning and staying updated on payroll practices and regulations are also essential for this role.
