Payroll Specialist Job Description

Job summary 1

The Payroll Specialist position will be responsible for payroll administration. The ideal candidate is a detail and deadline-oriented individual who excels in both the technical and customer service aspects of payroll. This position will report to the Payroll Manager.

Duties & Responsibilities 1

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Requirements & Skills 1

Job summary 2

The Payroll Specialist will work alongside the Payroll Manager and be responsible for the weekly and biweekly processing of employees. The ideal candidate will have experience within ADP Workforce Now and be able to assist with some human resource functions.

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Job summary 3

As a Payroll Specialist, you will be responsible for using ADP to record and process all employee time and payroll data. This will require that you observe and manage multiple deadlines. As a Payroll Specialist, you must be highly organized and detail-oriented with the ability to work independently and to manage multiple deadlines.

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Job summary 4

The Payroll Specialist is responsible for the accurate and timely production of payrolls and related reports.

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Job summary 5

We are currently looking for a Payroll Specialist. You will need to have payroll experience, full cycle payroll for at least 2500 employees, and experience in ADP WorkForce Now.

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Job summary 6

This position is responsible for generating and processing payroll and performing related underlying functions.

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Job summary 7

Our Company is hiring for a Payroll Specialist to support our team.

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Job summary 8

A Payroll Specialist is responsible for the accurate and timely processing of the company payroll, tax audits, and invoice reconciliation. Must maintain a professional and friendly demeanor in all interactions with clients; both internal and external, written and in person.

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Job summary 9

The Payroll Specialist is needed for our growing company.

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Job summary 10

We are recruiting a Payroll Specialist to join our team.

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Frequently asked questions

What is the role of a payroll specialist?

A payroll specialist is primarily responsible for ensuring that all employees within an organization are paid accurately and on time. This role involves a high degree of attention to detail and understanding of payroll procedures, tax laws, and administrative processes. Here are some of the key responsibilities of a payroll specialist:

Processing Payroll: The core duty of a payroll specialist is to process payroll for all employees. This includes calculating hours worked, deductions, overtime, bonuses, and reimbursements.

Managing Information: Payroll specialists maintain and update employee records, including banking details, tax forms, and benefits information. They also track leaves of absence, sick days, and vacations.

Compliance: They must ensure that the organization's payroll processes comply with local, state, and federal regulations. This includes things like minimum wage laws, overtime pay, tax deductions, and record-keeping requirements.

Taxes and Deductions: They handle deductions for taxes, health insurance premiums, retirement contributions, and other employee benefits. They also manage year-end tax forms, such as W-2s in the U.S.

Reporting: Payroll specialists produce regular reports on payroll expenses and issues for management. They may also be involved in financial audits related to payroll.

Problem Solving: If there are any discrepancies or issues with an employee's pay, the payroll specialist is usually the first point of contact. They must be able to troubleshoot and resolve these issues in a timely manner.

Software Management: Many organizations use specialized payroll software to manage their payroll processes. The payroll specialist must be adept at using this software and stay up-to-date with updates and changes.

Collaboration: They often work closely with other departments, such as human resources and accounting, to ensure seamless integration of payroll with other business processes.

Continued Learning: Tax laws and regulations change frequently, so payroll specialists must be committed to ongoing learning and professional development to stay current in their field.

Confidentiality: Because they handle sensitive employee information, payroll specialists must maintain high standards of confidentiality and data security.

What makes a good payroll specialist?

A good payroll specialist has a mix of technical skills and personal qualities that enable them to handle the challenges of their role effectively. Here are some key characteristics and skills that contribute to being a good payroll specialist:

Attention to Detail: Payroll processing involves handling a lot of data and requires a high level of accuracy. Small errors can lead to significant problems, so attention to detail is crucial.

Numerical Skills: Payroll specialists work with numbers frequently, and having strong numerical skills helps them perform calculations accurately and efficiently.

Understanding of Payroll and Tax Laws: They must have a good understanding of relevant payroll procedures, tax laws, and regulations to ensure compliance.

Problem-Solving Skills: They need to be able to identify and resolve any issues that arise during the payroll process, whether that's a discrepancy in an employee's pay, a glitch in the payroll software, or a change in tax laws.

Time Management Skills: Payroll tasks are often time-sensitive, with strict deadlines for when employees must be paid and when payroll taxes must be filed. Good time management skills are therefore essential.

Communication Skills: They need to be able to communicate effectively with other departments, external agencies, and employees to answer queries and resolve any issues.

Confidentiality: Payroll specialists handle sensitive personal and financial data, so they must be trustworthy and maintain high standards of confidentiality.

Technical Skills: They need to be proficient in the use of payroll software and other relevant tools, such as spreadsheets and accounting software.

Adaptability: Laws and regulations change frequently, and organizations may also update their own policies or systems. A good payroll specialist needs to be adaptable and willing to learn in order to keep up with these changes.

Professionalism: Payroll specialists interact with employees and external agencies, so they need to be professional and courteous in all their dealings.

Analytical Skills: They should have the ability to analyze payroll issues, understand the implications, and devise an effective solution or strategy.

Continued Learning: Payroll and tax laws can be complex and often change. A good payroll specialist is committed to continued learning and professional development to stay current in their field.

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