10 Best Payroll Specialist Job Description Templates With PDF Samples

Payroll Specialist Job summary 1

The Payroll Specialist position will be responsible for payroll administration. The ideal candidate is a detail and deadline oriented individual who excels in both the technical and customer service aspects of payroll. This position will report to the Payroll Manager.

Payroll Specialist Duties & Responsibilities 1

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Payroll Specialist Requirements & Skills 1

Must possess a solid understanding of payroll practices
Union experience helpful but not required
Proven track record of excellent customer service
Strong time management, organizational, and problem-solving skills
Report writing skills preferred, but not required
PC proficiency (specifically Microsoft applications) required
- Self-directed and motivated to success and exceed expectations
- Minimum of two years of payroll experience preferred, processing for 1,000+ employees
- High school diploma or equivalent – college degree preferred

Payroll Specialist Job summary 2

The Payroll Specialist will work alongside the Payroll Manager and be responsible for weekly and biweekly processing of employees. The ideal candidate will have experience within ADP Workforce Now and be able to assist with some human resource functions.

Payroll Specialist Duties & Responsibilities 2

Bi-weekly and weekly payroll for employees within ADP Workforce Now
Process benefits and garnishments
Enter, calculate, and verify timesheets for hourly employees including overtime calculations
- Assist auditors for the purpose of providing requested supporting documentation required for audit
- Assist with preparing and reconciling reports and resolve all discrepancies related to payroll
- Distribute payroll and other documents for the purpose of providing documents in a timely manner

Payroll Specialist Requirements & Skills 2

5 or more years of relevant payroll experience
Recent experience within ADP Workforce Now required
Strong organizational skills and a close attention to detail

Payroll Specialist Job summary 3

As a Payroll Specialist, you will be responsible for using ADP to record and process all employee time and payroll data. This will require that youobserve and manage multiple deadlines. As a Payroll Specialist, you must be highly organized and detail-oriented with the ability to work independently and to manage multiple deadlines.

Payroll Specialist Duties & Responsibilities 3

Tracking and auditing employee time and attendance
Maintaining employee vacation/PTO calendars
Maintaining database, including all additions, terminations and changes
Managing all employee deductions, both mandatory and voluntary
- Conducting monthly, quarterly and yearly reconciliation and reporting
- Providing overall support to the HR department
- Completing special projects as assigned

Payroll Specialist Requirements & Skills 3

2 year degree
- Minimum 2 years' experience processing payroll
- Experience utilizing ADP
- PeopleSoft experience

Payroll Specialist Job summary 4

The Payroll Specialist is responsible for the accurate and timely production of payrolls and related reports.

Payroll Specialist Duties & Responsibilities 4

Maintains an assigned base of payroll, provides customer service support
Interacts with client base via telephone, fax, and/or e-mail to obtain payroll data including hours worked, salary adjustments, special payments and employee deductions
Accurately keys all payroll related data necessary to process client payrolls
Ensures deadlines are met and payrolls and reports are produced accurately
Provides client training by explaining the various reports and products available
- Point person for filtering information to the client regarding compliance or miscellaneous initiatives
- Escalates or transfers client issues to the Payroll Supervisor or appropriate department as necessary
- Other administrative and clerical tasks as assigned or requested, including, but not limited to, maintaining client files, covering phones for others, assisting other departments as needed

Payroll Specialist Requirements & Skills 4

Payroll Specialist Job summary 5

We are currently looking for a Payroll Specialist. You will need to have payroll experience, full cycle payroll for at least 2500 employees, and have experience in ADP Work Force Now.

Payroll Specialist Duties & Responsibilities 5

Research and resolve problems to ensure accuracy of payroll
Process all timecard entries from electronic time-clocks
Update payroll database to reflect additions, deletions and changes to employee’s information
Prepare, print and distribute paper timesheets to departments for approval signatures
- Work closely with outsourced payroll processing vendor to ensure timely production of paychecks
- Review reports for accuracy
- Prepare and submit payroll tax deposits and quarterly/annual payroll tax reports for approval

Payroll Specialist Requirements & Skills 5

3+ years of full-cycle payroll
Full cycle payroll for at least 2500 employees
ADP Work Force Now
- Excellent attention to detail
- Ability to take initiative and research to solve discrepancies
- Willing to work alone or in a team

Payroll Specialist Job summary 6

This position is responsible for generating and processing payroll and performing related underlying functions.

Payroll Specialist Duties & Responsibilities 6

Updates and maintains current payroll information on all employees in the Human Resources/Payroll information systems.
Prepares, processes and generates payroll checks and direct deposits, including regular and on-demand payrolls.
Setup garnishment deductions in payroll system and process payments to the applicable agencies.
- Participates as an active team member by assisting other payroll processors with issues, training new processors, reviewing payroll maintenance and processing monthly payrolls.
- Reconciles voucher deductions, garnishments, work shifts, disability, etc.
- Completes special projects and other assignments as assigned by the Payroll Manager or Payroll Director.

Payroll Specialist Requirements & Skills 6

Two (2) year accounting degree or equivalent work experience
One(1) to three (3) years of previous payroll experience, preferably in a 500+ employee setting;
Excellent computer skills (spreadsheet applications and HR/PR systems, i.e. Lawson, Kronos, Excel preferred);
Excellent communication skills (written and verbal);
- Excellent quantitative and analytical skills;
- Ability to work well under pressure and meet deadlines; and
- Excellent organizational skills.

Payroll Specialist Job summary 7

Our Company is hiring for a Payroll Specialist to support our team.

Payroll Specialist Duties & Responsibilities 7

Full cycle multi-state and multi-site payroll processing
Reconcile payroll data
- Accurate calculating of wages, tax withholdings, and deductions
- Ensure proper government reporting and compliance
- Handle reporting as needed

Payroll Specialist Requirements & Skills 7

3+ years of Full Cycle Payroll Processing Experience
Intermediate Excel Skills including VLOOKUPS and Pivot Tables
- Understanding of Payroll Tax Requirements
- CPP Preferred
- Sage 300 experience is preferred

Payroll Specialist Job summary 8

A Payroll Specialist is responsible for the accurate and timely processing of the company payroll, tax audits and invoice reconciliation. Must maintain a professional and friendly demeanor in all interactions with clients; both internal and external, written and in person.

Payroll Specialist Duties & Responsibilities 8

Payroll Specialist Requirements & Skills 8

7+ years of full cycle payroll experience required.
Strong written, verbal, organizational and attention to details a must.
High school diploma or equivalent required; College degree desired
Advanced technical/computer skills (HRIS/Payroll systems, Microsoft Excel, etc.).
Knowledge of tax laws.
Experience with calculation of commission and bonus pay highly preferred.
- Must pass a criminal background check and pre-employment drug screen
- Familiarity of Great Plains and ADP software a plus but not required.
- Bi-lingual in Spanish a plus but not required.

Payroll Specialist Job summary 9

The Payroll Specialist is needed for our growing company.

Payroll Specialist Duties & Responsibilities 9

Weekly payroll for employees
Filing and payroll worker benefits
Data entry

Payroll Specialist Requirements & Skills 9

4+ years of payroll experience
Sage/Timberline software experience highly desired
Experience with Union Workers - payroll and benefits is a MUST

Payroll Specialist Job summary 10

We are recruiting for a Payroll Specialist to join our team.

Payroll Specialist Duties & Responsibilities 10

Provides outstanding payroll services support
Effective communication with employees and managers regarding payroll issues
Process bi-weekly payroll using ADP payroll system
Accurate maintenance of payroll system data, including time and attendance system
Distribution of appropriate paperwork to human resources or benefits personnel
Process W2 Re-issues
- Preparation of off-cycle checks and replacement checks
- Maintaining and setting up garnishments
- Creation of ad-hoc reports and utilization of pre-designed reports for internal reporting needs

Payroll Specialist Requirements & Skills 10

Over a year of experience processing payroll
- Ability to work independently with minimum supervision
- Strong attention-to-detail, excellent communication and organizational skills
- Ability to maintain confidentiality

10 Best Payroll Specialist Job Descriptions