Payroll Specialist Job Description

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Payroll Specialist Job Description

Job summary 1

The Payroll Specialist position will be responsible for payroll administration. The ideal candidate is a detail and deadline-oriented individual who excels in both the technical and customer service aspects of payroll. This position will report to the Payroll Manager.

Duties & Responsibilities 1

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Requirements & Skills 1

Must possess a solid understanding of payroll practices
Union experience helpful but not required
Proven track record of excellent customer service
Strong time management, organizational, and problem-solving skills
Report writing skills preferred, but not required
PC proficiency (specifically Microsoft applications) required
- Self-directed and motivated to succeed and exceed expectations
- Minimum of two years of payroll experience preferred, processing for 1,000+ employees
- High school diploma or equivalent – college degree preferred

Job summary 2

The Payroll Specialist will work alongside the Payroll Manager and be responsible for the weekly and biweekly processing of employees. The ideal candidate will have experience within ADP Workforce Now and be able to assist with some human resource functions.

Duties & Responsibilities 2

Bi-weekly and weekly payroll for employees within ADP Workforce Now
Process benefits and garnishments
Enter, calculate and verify timesheets for hourly employees including overtime calculations
- Assist auditors to provide requested supporting documentation required for audit
- Assist with preparing and reconciling reports and resolve all discrepancies related to payroll
- Distribute payroll and other documents to provide documents promptly

Requirements & Skills 2

5 or more years of relevant payroll experience
Recent experience within ADP Workforce Now required
Strong organizational skills and a close attention to detail

Job summary 3

As a Payroll Specialist, you will be responsible for using ADP to record and process all employee time and payroll data. This will require that you observe and manage multiple deadlines. As a Payroll Specialist, you must be highly organized and detail-oriented with the ability to work independently and to manage multiple deadlines.

Duties & Responsibilities 3

Tracking and auditing employee time and attendance
Maintaining employee vacation/PTO calendars
Maintaining database, including all additions, terminations, and changes
Managing all employee deductions, both mandatory and voluntary
- Conducting monthly, quarterly, and yearly reconciliation and reporting
- Providing overall support to the HR department
- Completing special projects as assigned

Requirements & Skills 3

2 year degree
- Minimum 2 years experience processing payroll
- Experience utilizing ADP
- PeopleSoft experience

Job summary 4

The Payroll Specialist is responsible for the accurate and timely production of payrolls and related reports.

Duties & Responsibilities 4

Maintains an assigned base of payroll, provides customer service support
Interacts with client base via telephone, fax, and/or e-mail to obtain payroll data including hours worked, salary adjustments, special payments, and employee deductions
Accurately keys all payroll-related data necessary to process client payrolls
Ensures deadlines are met and payrolls and reports are produced accurately
Provides client training by explaining the various reports and products available
- Point person for filtering information to the client regarding compliance or miscellaneous initiatives
- Escalates or transfers client issues to the Payroll Supervisor or appropriate department as necessary
- Other administrative and clerical tasks as assigned or requested, including, but not limited to, maintaining client files, covering phones for others, assisting other departments as needed

Requirements & Skills 4

Job summary 5

We are currently looking for a Payroll Specialist. You will need to have payroll experience, full cycle payroll for at least 2500 employees, and experience in ADP WorkForce Now.

Duties & Responsibilities 5

Research and resolve problems to ensure the accuracy of payroll
Process all timecard entries from electronic time-clocks
Update payroll database to reflect additions, deletions, and changes to employee information
Prepare, print and distribute paper timesheets to departments for approval signatures
- Work closely with outsourced payroll processing vendor to ensure timely production of paychecks
- Review reports for accuracy
- Prepare and submit payroll tax deposits and quarterly/annual payroll tax reports for approval

Requirements & Skills 5

3+ years of full-cycle payroll
Full cycle payroll for at least 2500 employees
ADP WorkForce Now
- Excellent attention to detail
- Ability to take initiative and research to solve discrepancies
- Willing to work alone or in a team

Job summary 6

This position is responsible for generating and processing payroll and performing related underlying functions.

Duties & Responsibilities 6

Updates and maintains current payroll information on all employees in the Human Resources/Payroll information systems.
Prepares, processes, and generates payroll checks and direct deposits, including regular and on-demand payrolls.
Set up garnishment deductions in the payroll system and process payments to the applicable agencies.
- Participates as an active team member by assisting other payroll processors with issues, training new processors, reviewing payroll maintenance, and processing monthly payrolls.
- Reconciles voucher deductions, garnishments, work shifts, disability, etc.
- Completes special projects and other assignments as assigned by the Payroll Manager or Payroll Director.

Requirements & Skills 6

Two (2) year accounting degree or equivalent work experience
One(1) to three (3) years of previous payroll experience, preferably in a 500+ employee setting;
Excellent computer skills (spreadsheet applications and HR/PR systems, i.e. Lawson, Kronos, Excel preferred);
Excellent communication skills (written and verbal);
- Excellent quantitative and analytical skills;
- Ability to work well under pressure and meet deadlines; and
- Excellent organizational skills.

Job summary 7

Our Company is hiring for a Payroll Specialist to support our team.

Duties & Responsibilities 7

Full cycle multi-state and multi-site payroll processing
Reconcile payroll data
- Accurate calculation of wages, tax withholdings, and deductions
- Ensure proper government reporting and compliance
- Handle reporting as needed

Requirements & Skills 7

3+ years of Full Cycle Payroll Processing Experience
Intermediate Excel Skills including VLOOKUPS and Pivot Tables
- Understanding of Payroll Tax Requirements
- CPP Preferred
- Sage 300 experience is preferred

Job summary 8

A Payroll Specialist is responsible for the accurate and timely processing of the company payroll, tax audits, and invoice reconciliation. Must maintain a professional and friendly demeanor in all interactions with clients; both internal and external, written and in person.

Duties & Responsibilities 8

Requirements & Skills 8

7+ years of full cycle payroll experience required.
Strong written, verbal, organizational, and attention to detail a must.
High school diploma or equivalent required; College degree desired
Advanced technical/computer skills (HRIS/Payroll systems, Microsoft Excel, etc.).
Knowledge of tax laws.
Experience with the calculation of commission and bonus pay is highly preferred.
- Must pass a criminal background check and pre-employment drug screen
- Familiarity with Great Plains and ADP software is a plus but not required.
- Bi-lingual in Spanish is a plus but not required.

Job summary 9

The Payroll Specialist is needed for our growing company.

Duties & Responsibilities 9

Weekly payroll for employees
Filing and payroll worker benefits
Data entry

Requirements & Skills 9

4+ years of payroll experience
Sage/Timberline software experience is highly desired
Experience with Union Workers - payroll and benefits is a MUST

Job summary 10

We are recruiting a Payroll Specialist to join our team.

Duties & Responsibilities 10

Provides outstanding payroll services support
Effective communication with employees and managers regarding payroll issues
Process bi-weekly payroll using the ADP payroll system
Accurate maintenance of payroll system data, including time and attendance system
Distribution of appropriate paperwork to human resources or benefits personnel
Process W2 Re-issues
- Preparation of off-cycle checks and replacement checks
- Maintaining and setting up garnishments
- Creation of ad-hoc reports and utilization of pre-designed reports for internal reporting needs

Requirements & Skills 10

Over a year of experience processing payroll
- Ability to work independently with minimum supervision
- Strong attention-to-detail, excellent communication and organizational skills
- Ability to maintain confidentiality

Frequently asked questions

What is the role of a payroll specialist?

A payroll specialist is primarily responsible for ensuring that all employees within an organization are paid accurately and on time. This role involves a high degree of attention to detail and understanding of payroll procedures, tax laws, and administrative processes. Here are some of the key responsibilities of a payroll specialist:

Processing Payroll: The core duty of a payroll specialist is to process payroll for all employees. This includes calculating hours worked, deductions, overtime, bonuses, and reimbursements.

Managing Information: Payroll specialists maintain and update employee records, including banking details, tax forms, and benefits information. They also track leaves of absence, sick days, and vacations.

Compliance: They must ensure that the organization's payroll processes comply with local, state, and federal regulations. This includes things like minimum wage laws, overtime pay, tax deductions, and record-keeping requirements.

Taxes and Deductions: They handle deductions for taxes, health insurance premiums, retirement contributions, and other employee benefits. They also manage year-end tax forms, such as W-2s in the U.S.

Reporting: Payroll specialists produce regular reports on payroll expenses and issues for management. They may also be involved in financial audits related to payroll.

Problem Solving: If there are any discrepancies or issues with an employee's pay, the payroll specialist is usually the first point of contact. They must be able to troubleshoot and resolve these issues in a timely manner.

Software Management: Many organizations use specialized payroll software to manage their payroll processes. The payroll specialist must be adept at using this software and stay up-to-date with updates and changes.

Collaboration: They often work closely with other departments, such as human resources and accounting, to ensure seamless integration of payroll with other business processes.

Continued Learning: Tax laws and regulations change frequently, so payroll specialists must be committed to ongoing learning and professional development to stay current in their field.

Confidentiality: Because they handle sensitive employee information, payroll specialists must maintain high standards of confidentiality and data security.

What makes a good payroll specialist?

A good payroll specialist has a mix of technical skills and personal qualities that enable them to handle the challenges of their role effectively. Here are some key characteristics and skills that contribute to being a good payroll specialist:

Attention to Detail: Payroll processing involves handling a lot of data and requires a high level of accuracy. Small errors can lead to significant problems, so attention to detail is crucial.

Numerical Skills: Payroll specialists work with numbers frequently, and having strong numerical skills helps them perform calculations accurately and efficiently.

Understanding of Payroll and Tax Laws: They must have a good understanding of relevant payroll procedures, tax laws, and regulations to ensure compliance.

Problem-Solving Skills: They need to be able to identify and resolve any issues that arise during the payroll process, whether that's a discrepancy in an employee's pay, a glitch in the payroll software, or a change in tax laws.

Time Management Skills: Payroll tasks are often time-sensitive, with strict deadlines for when employees must be paid and when payroll taxes must be filed. Good time management skills are therefore essential.

Communication Skills: They need to be able to communicate effectively with other departments, external agencies, and employees to answer queries and resolve any issues.

Confidentiality: Payroll specialists handle sensitive personal and financial data, so they must be trustworthy and maintain high standards of confidentiality.

Technical Skills: They need to be proficient in the use of payroll software and other relevant tools, such as spreadsheets and accounting software.

Adaptability: Laws and regulations change frequently, and organizations may also update their own policies or systems. A good payroll specialist needs to be adaptable and willing to learn in order to keep up with these changes.

Professionalism: Payroll specialists interact with employees and external agencies, so they need to be professional and courteous in all their dealings.

Analytical Skills: They should have the ability to analyze payroll issues, understand the implications, and devise an effective solution or strategy.

Continued Learning: Payroll and tax laws can be complex and often change. A good payroll specialist is committed to continued learning and professional development to stay current in their field.

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