Payroll Accountant Job Description

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Payroll Accountant Job Description

Job descriptions
Accounting

Job summary 1

Reporting to the Senior Director, Finance & Controller, the Payroll Accountant will primarily be responsible for performing all aspects of payroll administration for employees, reviewing and processing employee reimbursable expenses, managing expenses processed through corporate credit cards, preparing payroll-related analysis and account reconciliations and performing various other duties in support of Company's business objectives.

Duties & Responsibilities 1

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Requirements & Skills 1

A minimum of 3-4 years of relevant payroll experience is required.
Knowledge of ADP Workforce Now, SAP Concur, and NetSuite is an asset.
Advanced proficiency using MS Office, specifically Excel.
Previous public company experience within the biotechnology or pharmaceutical industry is an asset.
Structured, disciplined, and excellent organization skills are required.
Excellent attention to detail and proven analytical skills.
- Excellent written and verbal communication skills and interpersonal skills to be able to interact effectively with colleagues.
- Ability to manage a variety of deadlines and priorities.
- Ability to work effectively in remote work environment.

Job summary 2

The Payroll Accountant will be expected to manage the payroll process from start to finish and will also play an integral role in the implementation of a new Workday payroll system. The ideal candidate will have strong leadership and communication skills and should feel comfortable working in a fast-moving, rapidly evolving business while managing multiple competing priorities. The successful candidate will be strong at developing relationships and leveraging data to make quick and well-informed decisions.

Duties & Responsibilities 2

Manage the entire payroll function for the company with a mix of exempt and non-exempt positions across the country.
Strategically assess the needs of the payroll department and develop and streamline processes and procedures.
Build and maintain relationships with key stakeholders to drive multi-departmental process improvements e.g. HR, benefits, finance, external auditors, and vendors.
Manage multi-state payroll processing and ensure that all employees across the firm are paid on time and accurately and that all taxes are appropriately paid to local authorities. This includes but is not limited to, implementing, maintaining, and reviewing payroll processing systems to ensure the processing of payroll transactions including salaries, benefits, garnishments, loans, taxes, and other deductions.
Approve all monthly payrolls and ensure that a robust control environment is maintained for pay cycles.
Responsible for payroll compliance by internal/external audit & legislative procedures.
- Partner with accounting/ Finance to reconcile all payroll accounts in a timely and accurate manner; facilitates audits by providing records and documentation to auditors
- Instill a customer service approach to payroll through the development of strong operating processes, metrics, and guidelines.
- Manage escalated issues and provide assistance to employees.

Requirements & Skills 2

Job summary 3

We have an exciting opportunity for a Payroll Accountant on our Finance and Administration team. Under the direction of the Payroll Manager, this position helps process payroll for employees, temps, and interns by various bargaining agreements, laws and regulations, and City policies.

Duties & Responsibilities 3

Requirements & Skills 3

Bachelor's Degree in Accounting (or a combination of education and/or training and/or experience which provides an equivalent background required to perform the work of the class).
Two or more years of experience processing payroll in a large organization
Experience with an ERP financial reporting system similar to the City’s PeopleSoft 9.2 system
Intermediate to advanced proficiency in MS Outlook, Excel, and Word
Strong attention to detail and accuracy
- Excellent oral and written communication skills
- Strong organization and analytical skills
- Ability to multi-task, prioritize work, and work under pressure within deadlines

Job summary 4

As a Payroll Accountant, you will be responsible for maintaining and managing all aspects of US and international payrolls, as well as processing vendor invoices and employee expense reports. The Payroll Accountant will work cross-functionally with Accounting and HR as we streamline procedures to support future growth.

Duties & Responsibilities 4

Requirements & Skills 4

0-2 years related experience processing payroll and/or accounts payable
Understanding of generally accepted accounting Principles (GAAP)
Attention to detail and problem-solving capabilities
Superior oral and written communications skills
Ability to multi-task, work under pressure, and meet deadlines consistently
- Familiarity with Excel and Google Sheets
- SAAS-based solutions experience (Bill.com, Expensify, Intacct)
- TRAXPayroll experience

Job summary 5

This is an exciting time to join our company and make a personal difference in the global employment space as a Payroll Accountant, joining our Accounting team.

Duties & Responsibilities 5

Ensure the timely, complete, and accurate recording of payroll in the accounting records including proper accruals for holiday and statutory accruals.
Maintain compliance with company policy, GAAP, internal controls, SOX, and local legal requirements.
Reconcile General Ledger accounts to payroll records and payments and resolve any discrepancies.
Provide advice and functional expertise to other teams such as Payroll Operations, Billing, Customer Experience, People, and International Expansion.
- Support the annual reporting of payroll information.
- Support the year-end audit of payroll records by internal, external, and government authorities.
- Maintain expertise through the study of existing, new, and pending legislation.

Requirements & Skills 5

Job summary 6

We are seeking a detail-oriented Payroll professional with strong analytical skills who thrives in a fast-paced work environment to fill a full-time regular Payroll Accountant position. This position involves analyzing and reviewing payroll, tax, and personnel records to determine employer compliance with collective bargaining agreements. This role requires exceptional customer service skills while balancing adherence to complex policies, and procedures to respond to all levels of inquiries, possessing excellent written and verbal communication skills, handling multiple tasks simultaneously, and working as a team player. This position will report to Payroll Supervisor.

Duties & Responsibilities 6

Reconciles payroll liability accounts and collaborates with the appropriate personnel to resolve discrepancies at the end of each month and/or before the end of the fiscal year.
Implements maintains, performs, and reviews payroll processing and accounting systems to ensure timely and accurate processing of payroll transactions including salaries, benefits, garnishments, taxes, and other deductions as it relates to collective bargaining.
Prepares and maintains accurate records and reports of payroll transactions relating to collective bargaining.
Ensures compliance with federal, state, and local payroll, wage, and hour laws and best practices.
- Facilitates audits by providing records and documentation to auditors.
- Identifies and recommends updates to payroll accounting procedures.
- Performs other duties as assigned.

Requirements & Skills 6

Position requires any combination of education and experience equivalent to a Bachelor's degree in accounting or a related field and a minimum of two (2) years of directly related payroll experience.
Experience working with and implementing collective bargaining is preferred.
Experience working with a major ERP system such as Oracle, Deltek, or SAP is preferred.

Job summary 7

We're seeking to hire a Payroll Accountant. Primary responsibilities include serving as the subject matter expert for the PR/HRIS systems up to and including training users on updates to the system and maintaining the outstanding help ticket status of projects with the software provider. Maybe the lead or a support function in audits associated with Payroll data. Prepares monthly, quarterly, and annual Payroll related accruals and reconciliations. Supports monthly budget to actual headcount and salary reports and supports the annual headcount budgeting process. Responsible for 401(k) contribution election changes each pay period, 401(k) contributions to the plan administrator, and supporting the annual 401(k) audit. Prepares and audits annual bonus and merit increase documentation by the department. Other special projects as designated by the Payroll Manager or CFO.

Duties & Responsibilities 7

Meet all company and regulatory deadlines.
Review and correct employee time and time allocations in time clock records checking for accuracy and correct project codes used by employees.
Process payroll bi-weekly including reconciling actual payroll and performing payroll analysis. Processing payroll entails satisfying the accompanied list of tasks in a timely and accurate manner on a bi-weekly basis in addition to ongoing updates to keep employee payroll records accurate.
- Prepare and respond to all garnishment data timely and accurate.
- Support HR, Finance/Accounting, and departments on specific projects assigned by the Payroll Manager or CFO as needed.
- Perform all payroll responsibilities with absolute discretion, confidentiality, and sensitivity

Requirements & Skills 7

Associate's degree in a related field with an emphasis in Accounting or equivalent experience.
- At least 4 years experience processing Payroll or analyzing Payroll for a headcount greater than 500 employees, reading and writing technical instructions, and maintaining excellent documentation for auditing purposes.
- Personable and service-oriented with attention to detail, excellent organization, and time management skills. Proficient in Microsoft Excel, Word, and understanding of SAP or equivalent accounting software preferred.
- Should be able to lift 15-25 lbs. regularly.

Job summary 8

We are seeking a Payroll Accountant to primarily work on payroll processing, meeting close deadlines, managing accounts receivable, processing invoices, and more. Our company is extremely passionate and dedicated to providing superior service. If you thrive in a fast-paced innovative environment that emphasizes individual accountability with the support of a team structure, come join us!

Duties & Responsibilities 8

Requirements & Skills 8

Job summary 9

As a Payroll Accountant on our Accounting team, you are the face of payroll, establishing and maintaining a high level of trust in our teams’ service. You will support the activities necessary to provide dedicated quality payroll processing. Responsible for creating, maintaining, and updating payroll records. Working closely with our Accounting Manager, in collecting and verifying timesheets and calculating wages. You are key to serving our employees and building on their trust, by ensuring they are receiving accurate and timely compensation. With a customer-focused approach, your keen eye for detail, and quality data management skills, you deliver on our payroll team’s mission of precise full cycle, payroll processing for all.

Duties & Responsibilities 9

Payroll Processing and Data Maintenance – Enter, maintain, and process information in our payroll system, including employee’s hourly rates, salaries, commissions, bonuses or other compensation, time worked, paid leave and holidays, deductions and withholding, address changes, and other information. Verify timekeeping records and consult with our employees about any discrepancies. Responsible for payroll updates, including new hires, terminations, and changes to pay rates. Ensure proper payroll deductions for taxes and benefits. Maintain and update payroll and HR records.
Service – the Face of Payroll – Answer phone calls and email tickets requesting information on payroll and benefits information. Correct any payroll errors, eliminating future issues. Issue replacement checks or direct deposits due to payroll discrepancies or final discharge. Document and collaborate with the Accounting Manager, Payroll on employee questions about our payroll services and potential resolutions.
Serve as a bridge between Accounting and HR – As a Payroll Accountant, you are expected to contribute to accurately reporting the payroll transactions recorded in our financial accounting ledger. You will accomplish this while working in tandem with the Accounting Manager. To do so, you will be required to proactively work with HR to request the necessary documents for timely and proper payroll reporting.

Requirements & Skills 9

Associate degree or pursuing a Bachelor’s degree in Accounting or Finance
Bachelor’s degree and Payroll processing certifications are an added advantage
Familiarity with at least one if not a variety of payroll software systems.
Diligent attention to detail with the ability to verify, reverify and check your own and others' work for discrepancies.
- Pride in producing quality work while delivering on tight deadlines.
- Proven organizational skills.
- Ability to execute functions and formulas in Microsoft Excel – experience with V-lookups and Pivot tables a plus.

Job summary 10

We are seeking to hire a skilled Payroll Accountant.

Duties & Responsibilities 10

Maintains and reviews payroll processing and accounting systems to ensure timely and accurate processing of payroll transactions including salaries, benefits, garnishments, taxes, and other deductions.
Ensures accurate and timely processing of payroll updates including new hires, terminations, and changes to pay rates.
Prepares and maintains accurate records and reports of payroll deduction transactions.
Assist with research on health and welfare plan discrepancies.
- Runs weekly reports for retirement plan enrollment.
- Performs other duties as assigned.
- Disclaimer: This job requisition provides a high-level job definition. It is not intended to provide a comprehensive or exclusive list of job duties. As such, job duties and/or responsibilities within the context of this job requisition may change at the discretion of the employee’s direct supervisor.

Requirements & Skills 10

Bachelor's degree and three of related experience; or a combination of education and related experience.
Ability to multi-task in a deadline-driven environment
Ability to handle highly confidential information with an appropriate level of discretion
Ability to be detail-oriented
- Knowledge of PeopleSoft financial system
- Knowledge of personnel and payroll systems
- Knowledge of all codes utilized in the payroll system

Frequently asked questions

What Is The Description Of payroll Accountant?

A payroll accountant is a professional responsible for overseeing and managing the financial aspects of payroll processing for an organization. This includes ensuring accurate and timely payment of salaries, wages, and benefits to employees, as well as complying with relevant laws and regulations related to payroll and taxes.

The primary duties of a payroll accountant may include calculating and processing payroll for employees, maintaining payroll records and documentation, reconciling payroll accounts, preparing payroll reports, and communicating with employees regarding payroll issues or concerns. They may also work closely with other departments, such as human resources, to ensure employee information is up-to-date and accurate.

Additionally, payroll accountants may be responsible for preparing and submitting tax reports, such as W-2s and 1099s, to the appropriate government agencies. They may also assist with audits or other compliance-related activities related to payroll and taxes.

Overall, the role of a payroll accountant is critical to ensuring that employees are paid accurately and on time, while also ensuring compliance with relevant laws and regulations.

What Does A payroll Accountant Do?

A payroll accountant is responsible for managing a company's payroll process. This includes calculating employee wages and salaries, processing payroll, and ensuring that employees are paid accurately and on time. Some specific tasks that a payroll accountant might be responsible for include:

Calculating employee pay and benefits: Payroll accountants must calculate employee pay based on factors such as hours worked, overtime pay, and any bonuses or commissions. They also need to factor in employee benefits such as health insurance, retirement plans, and vacation time.

Maintaining payroll records: Payroll accountants need to keep accurate records of employee pay and benefits, as well as any changes or updates to employee information.

Processing payroll: Once employee pay has been calculated, payroll accountants must process payroll by generating paychecks or direct deposit payments.

Deducting taxes and other withholdings: Payroll accountants need to deduct taxes, social security contributions, and other withholdings from employee paychecks.

Ensuring compliance: Payroll accountants must ensure that their company complies with all relevant laws and regulations related to payrolls, such as tax laws and labor laws.

Resolving payroll issues: If any issues arise related to payroll, such as discrepancies in pay or errors in deductions, payroll accountants must work to resolve these issues quickly and accurately.

Overall, a payroll accountant plays a critical role in ensuring that employees are paid accurately and on time and that their company remains in compliance with all relevant laws and regulations.

Olivia Powell
Recruiting expert

Last updated Sep 21

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Payroll Accountant Job Description

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Frequently asked questions

What Is The Description Of payroll Accountant?

What Does A payroll Accountant Do?

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