Event Specialist Job Description template and pdf with duties [2023]

Job summary 1

The Event Specialist will be responsible for working with the global event manager to conceptualize event themes, prepare and manage event timelines, coordinate technical aspects, process invoices, align and communicate with sales, and manage event staff. Your creativity and resourcefulness in organizing and hosting successful events that meet business objectives will aid us in promoting products, engaging with clients, inspiring confidence in our brand, and communicating brand strategy to internal and external stakeholders. The ideal candidate for this role should have strong organizational, project management, and interpersonal skills. The Event Specialist should deliver a remarkable brand experience for our clients, reinforce client-to-business relations, enhance our organization's image, aid business growth, and deliver events that meet objectives and exceed expectations. Events include industry trade shows, other conferences, customer dinners, and webinars.

Duties & Responsibilities 1

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Requirements & Skills 1

Degree in Hospitality, Public Relations, or Marketing
Strong technical knowledge, Salesforce.com experience desirable.
Strong organizational skills
Project management experience
Meticulous attention to detail
- Strong work ethic who likes to work with multiple departments
- Creativity
- Expert communication skills

Job summary 2

We are looking to fill an Event Specialist. In this position, you will coordinate logistics for major events, in-person and/or virtual events. Responsibilities will also include organizing and motivating volunteers, assisting with logistics of auxiliary fundraising events, coordinating event administration, schedules, and meetings, controlling inventory/implementation of marketing, presentation, or fundraising materials, and preparing financial or operations reports. You will also be responsible for ensuring sponsorship fulfillment of benefits, securing, and coordinating all vendor relationships, and ensuring policies and procedures for events are followed.

Duties & Responsibilities 2

Coordinate and collaborate with vendors or volunteers to execute logistics for a large fundraising event or multiple smaller events.
Virtual Event Production – collaborate with staff and volunteers to conduct virtual core events including volunteer/speaker coordination, production support, technical guidance, and coordination with communications to conduct successful events. Pre and post-events also apply.
Prepare and communicate schedules and meetings, and ensure deadlines are met. Ensure markets are meeting deadlines for successful event production.
- Prepare and maintain fundraising materials and presentations as well as event collateral and marketing material.
- Train volunteers and manage assignments on-site during the event. Act as volunteer liaison.
- Travel may be required when it is safe to do so.

Requirements & Skills 2

High School Diploma/GED, Bachelor's Degree (or equivalent combination of education and experience) preferred.
1+ years of prior administrative support experience in related environment; broad knowledge and understanding of event management.
Excellent attention to detail, organization of workflow and calendars, verbal, and non-verbal communication with highly effective organizational and time management skills.
Ability to prioritize and develop solutions for effective decision-making.
Ability to work independently, prioritize and handle multiple tasks while managing multiple territories simultaneously.
- Proficient with all Microsoft Office applications (Word, Excel, PowerPoint, Publisher, Outlook.
- Ability to work outside of standard hours which may involve some evenings and/or weekends.
- Ability and willingness to travel periodically throughout assigned geographical territory.

Job summary 3

We have an exciting opportunity for a motivated, detail-oriented, and collaborative individual to join our Events team as an Event Specialist. You’ll play an integral role in planning, organizing, and managing conference-related tasks to ensure our world-class events run smoothly. If you’re eager to join a collaborative team, we would love to meet you!

Duties & Responsibilities 3

Requirements & Skills 3

Associates Degree or equivalent experience
- Minimum 2 years of administrative experience required.
- Must be proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook) and general office technology and know about basic computer hardware.
- Ability to travel for local and out-of-state company hosted conferences and events, as needed.

Job summary 4

Our Company seeks a self-starting, motivated, detail-oriented Event Specialist to manage the logistics for a portfolio of events and internal projects. A member of the Program Operations Team, this person will work with a team of cross-functional colleagues to plan and execute programs geared toward academic audiences. In this role, you’ll lead the project management for your assigned programs, including driving timelines to meet program and project deadlines and tracking program costs. You’ll also be responsible for proactively seeking out and executing process improvements that increase efficiency and scalability. This position provides excellent opportunities for professional growth and development on a growing team that is dedicated to supporting current and aspiring faculty.

Duties & Responsibilities 4

Owning the project management of a small portfolio of programs and team projects
Working with multiple stakeholders to execute projects
- Identifying and executing process improvement projects
- Communicating with event participants regarding logistical details
- Assisting with on-site and online programs

Requirements & Skills 4

Job summary 5

The Event Specialist will work closely with Key Accounts by providing event support, merchandising assistance, and sales training at incentive meetings.

Duties & Responsibilities 5

Requirements & Skills 5

Education: Bachelors: Marketing
Ability to work in a neat and well-organized manner
Ability to work independently
- Self-motivated
- Excellent presentation and communication skills
- Role model for others by modeling teamwork, professionalism, poise, and composure

Job summary 6

An Event Specialist collaborates and coordinates with the Events team to plan and execute first-class events and activities. This position has a specific focus on internal employee events but will help conceptualize and execute external customer events, as needed. The ideal candidate will bring a high degree of creativity, a sense of urgency, and detail orientation to organizing various events in keeping with the Company’s culture of high-touch, personalized service. Providing excellent customer service is critical to the success of this position.

Duties & Responsibilities 6

Requirements & Skills 6

Job summary 7

The Event Specialist position will be responsible for the planning and execution of a wide range of events and will be expected to work cross-functionally across departments to effectively manage expectations, content, messaging, communications, logistics, staffing, and budget.

Duties & Responsibilities 7

Requirements & Skills 7

Job summary 8

The Event Specialist is responsible for communicating with clients and booking events through our program.

Duties & Responsibilities 8

Prepare contracts and agreements with existing clients, and future clients, for all locations
Develop and pursue new clients for all locations
Work with the Senior Events Manager on client retention
Work with General Managers and respective operators to communicate event needs.
Manages client feedback and addresses issues with location-specific structure & follow-up.
Plans for potential scenarios that could impact the integrity of events.
- Maintain a working knowledge of the complex needs of a wide variety of events including but not limited to outside events, drop-off catered events and internal events.
- Follows Company guidelines for managing confidential information and guest satisfaction.
- Comply with all health and safety regulations.

Requirements & Skills 8

High School Diploma; or equivalent and at least two years experience in event booking, planning, or catering management experience.
Exceptional knowledge in Micros, Tripleseat, and Compeat is preferred.
Advanced skills in MS office programs, especially MS Excel.
Demonstrated first-class level of guest service and de-escalation skills.
- Awareness and ambassador of safety and cultivating an inclusive team culture.
- Demonstrated exceptional personnel management skills and ability to effectively collaborate with others.
- Proactive leadership skills with exceptional initiative and problem-solving abilities.

Job summary 9

The Event Specialist is responsible for the delivery of customer events using the Company’s product suite.

Duties & Responsibilities 9

Provide customer training before the live event
Manage and monitor live events ensuring success
Perform event-related tasks, such as edits, answering audience member technical questions, and other administrative tasks related to the role
Act as product and subject matter expert
Providing technical support and guidance
- Drive customer satisfaction with excellent customer service
- Perform webinar and virtual event-related activities as necessary
- Event specialists may be requested to work outside of regional business hours, on holidays, and/or weekends

Requirements & Skills 9

Knowledge of live streaming content
Excellent troubleshooting, problem-solving, and strategic thinking skills
Ability to work independently
Awareness and understanding of Internet browser software, webcam configurations/setup, and Windows/Apple operating systems
Well organized and able to provide high-quality work 100% of the time
- Ability to work on multiple priorities and/or projects simultaneously
- Sense of urgency to provide a rapid response to client requests
- Excellent listening and communication skills, both verbal and written

Job summary 10

This Event Specialist position involves collecting, reviewing, and inputting accurate data into the system following procedural best practices and established standards, then verifying the output.

Duties & Responsibilities 10

Meet and exceed Event Management service level agreements
Accurately input event data into the system and identify and resolve event-related errors
Work with clients, promoters, and internal departments such as marketing, accounting, customer service, event operations and support, and client support, when creating events and distributing information regarding those events
- Establish and develop relationships with assigned clients
- On-Call schedule rotation amongst the team; after hour, weekend and holiday client support responsibilities
- From time to time will be responsible for other duties as assigned by, but not limited to, Senior Event Specialist, the EM Manager, or the Regional Director of Event Management

Requirements & Skills 10

Box Office experience a plus
Overall awareness of the entertainment business is important
Must have the ability to accommodate a flexible schedule including some Saturdays, evenings, and holidays
- Excellent written and oral communication skills, good organizational skills, and attention to detail
- Must be computer literate with excellent data entry skills
- H. S. diploma or equivalent required. BA/BS degree is preferred