Business Administrator Job Description

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Business Administrator Job Description

Job descriptions
Executive

Job summary 1

We are looking for individuals who have determination, flexibility, and initiative along with a high level of attention to detail and focus. We are seeking an experienced and enthusiastic Business Administrator to provide team and calendar support to a growing, busy team. If you thrive in a fast-paced dynamic work environment and are passionate about your role as a business support professional, this might be the role for you. As a Business Administrator, you will provide seamless support to a growing team. The position requires excellent communication, organizational and interpersonal skills, along with the ability to work with multiple levels within Microsoft. Working successfully under pressure in a fast-paced team environment, building and maintaining effective working relationships, accommodating diverse work styles, and being fair and unbiased are essential to success in this role, along with attention to detail and the ability to maintain strict confidentiality.

Duties & Responsibilities 1

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Requirements & Skills 1

Job summary 2

The Business Administrator will supervise the financial operations. This includes the continual display of leadership, organizational, and communication skills in areas of Financial Management, and Data Processing operations to assure the prudent safeguard of all public funds.

Duties & Responsibilities 2

Requirements & Skills 2

Job summary 3

Under direct supervision, Business Administrator assists in the preparation of cost reports showing the actual budget and the development of ETCs and EACs. Compiles initial data for the preparation of cost proposals for new contracts or modifications to current contracts. With senior administrators, works with Program Management and performs cost reporting and analysis to measure the program’s performance against budget (Earned Value). Assists in the development of integrated program schedules and budgets according to company and program requirements analyzes variances and helps develop corrective action plans. Assists in the development of funding profiles, term liability, and income statements.

Duties & Responsibilities 3

Assists in the analysis of costs and schedules about contracts requiring validated cost schedule control procedures.
Participates in the development of integrated program schedules and budgets according to company and program requirements, analyzes variances, and helps develop corrective action plans.
Performs analysis and prepares reports for senior administrator’s review to ensure that contracts are within negotiated and agreed-upon parameters and government cost control guidelines.
- Participates in the preparation of budgets and schedules for all contract work and assists in financial analysis such as funding profiles, sales outlook, and variance analysis.
- Maintains accurate records of expenditures and prepares expenditure projections.
- Performs other duties as required.

Requirements & Skills 3

Bachelor’s degree from a four-year college or university.
0-5 years related experience and/or training; or equivalent combination of education and experience.
- Microsoft Office skills with proficiency in Excel. Will be trained on internal mainframe cost and accounting systems.
- Requires familiarity with cost accounting principles.
- Good interpersonal skills.

Job summary 4

We are seeking a Business Administrator. This individual will Administer contracts and management activities required to fulfill contractual requirements and play an integral part in creating the production schedule based on customers’ needs and production capacity. To perform this job successfully, an individual must be able to perform each essential duty or be willing to develop the skills to perform them satisfactorily. Flexibility is required to perform other duties that may be assigned as needed.

Duties & Responsibilities 4

Preparation of quotes
Generation of sales orders and order entry including management of repairs
Contract review and program process tracking.
Ensure compliance with all contractual obligations including terms and conditions, specifications, price, and delivery
Ensure that customer requests are understood and acted upon promptly; maintain customer communications
- Perform upfront capacity analysis and production scheduling
- Maintain quotes in quote management system
- Maintain contract files from proposal through contract closeout

Requirements & Skills 4

Job summary 5

The Business Administrator performs duties that vary and are diverse, requiring knowledge of office systems and procedures. This person assists the operations team and the human resources team. Clerical duties may be assigned by office procedures and include a combination of answering telephones, record keeping, implementing solutions, and communicating outcomes.

Duties & Responsibilities 5

Requirements & Skills 5

1-3 years of experience in human resources or an office administration setting
Ability to work independently
Strong organizational skills, time management skills, and computer skills
- Strong knowledge of Microsoft Office, Outlook, and other business applications
- Ability to multi-task
- Recognition of the importance of confidentiality regarding client and staff information required

Job summary 6

The Business Administrator plays an important role in our Department. This individual will execute strong attention to detail, have a keen understanding of order processing procedures, and have exceptional math and analytical skills.

Duties & Responsibilities 6

The main duty of the Business Administrator is to process Sales Orders by reviewing and interpreting leases and other documents about a sale in a fast-paced, goal-oriented Order Processing Department
Use an online sales management system to review the profitability of deals by verifying specifications, lease rates, and price levels
Ensuring accurate entry of Sale Orders into our ERP system
Maintaining positive relationships with leasing partners to secure credit approvals, rate concessions, and buyout quotes
Billing all orders in an accurate and timely manner
- Working with sales representatives and leasing partners to ensure fast and accurate funding of all leased transactions
- Assisting internal and external customers with invoicing questions related to leasing billing and cash purchases
- Processing Return Authorizations and asset swaps

Requirements & Skills 6

Job summary 7

The objective of the Business Administrator position is to facilitate registration compliance in a manner that allows the customer to register their vehicles, make payments, and obtain credentials as conveniently and quickly as possible.

Duties & Responsibilities 7

Analyze and process applications for new accounts, renewals, and other transactions to ensure compliance with state laws, international compacts, accurate reporting, and correct calculation of registration fees for all continental United States and the Canadian provinces.
Provide general to complex customer assistance via telephone, mail, email, fax, or in person at our Customer Service Center.
Provide specific troubleshooting and other techniques as well as compliance assistance to customers engaged in electronic filing processes.
- Research and analyze the customer’s profile with the department of revenue ensuring total tax law compliance before issuing operating credentials.
- Recommend revisions to reporting forms, instructions, and other informational documents based on a review and in-depth understanding of new laws, policies, and procedures.
- Performs related work as assigned.

Requirements & Skills 7

Job summary 8

The Business Administrator will provide support to the Department of Material Science chair, including its affiliated centers. The individual will provide high-level support to the department. Primary responsibilities will include efficient management of daily scheduling, travel (national and international), editorial support, department personnel evaluation support and compliance, and coordination and event planning. The position will play a key role in assisting the chair with administrative tasks spanning identifying challenges and problem-solving needed to achieve the department’s goals and objectives.

Duties & Responsibilities 8

Provides high-level administrative support to the department chair.
Prepares agendas and schedules for meetings, conferences, and other assigned events.
Maintains and distributes departmental minutes or other notes as requested.
Responds to and resolves administrative inquiries and questions.
Welcomes and directs visitors and clients.
Answers and transfers phone calls and screens when necessary.
- Coordinates and schedules travel, meetings, and appointments.
- Completes other general duties as requested, including recordkeeping, managing petty cash, maintaining office supplies, coordinating equipment maintenance, and handling packages and correspondence.
- Performs other related duties as assigned.

Requirements & Skills 8

Bachelor’s degree and 2 years of related experience
Experience organizing, prioritizing and delegating tasks
Experience with preparing agendas and schedules for meetings and conferences
Experience with scheduling travel, meetings, and appointments.
Experience working in a higher education environment
- Experience working independently
- Meeting and calendar management experience
- Supervisory experience

Job summary 9

The Business Administrator is an integral member of the Business Team, supporting the Department Business Manager and Management. The Business Administrator will work closely with Leadership to update and maintain project and work order data, complete business and administrative tasking, as well as promote the Department’s business processes. The successful candidate will exhibit strong collaboration and communication skills, be detail-oriented, possess strong interpersonal skills, and have the ability to pay close attention to the task at hand in a fast-paced environment.

Duties & Responsibilities 9

Collaborate with other groups to create projects and work orders in SAP
Maintain data integrity and make updates to SAP entries for phase updates and as needed
Run pre-settlement reports before month-end, taking corrective action on objects returning errors
Resolve issues that arise throughout the month-end close process.
Test data changes, update various data points in SAP
Assist in closeout processes, running time reports, open object reports, and closing associated objects as needed
- Manage open commitments on work orders; review and close out open commitments.
- Demonstrate understanding of the interconnectivity between SAP objects
- Configure new objects, plans, and sort fields.

Requirements & Skills 9

Proficient SAP skills, particularly in Plant Maintenance and Project System modules.
Ability to work with all levels of management and staff. Must be a self-starter and highly motivated
Ability to work both in teams and independently with minimal supervision
Excellent communication, interpersonal, and facilitation skills, including the ability to motivate and influence others, build effective interpersonal relationships, and be able to contribute to a positive and productive team environment.
Foster a steady and open flow of communication with the Business Administration team and other groups both inside and outside of the department
- Demonstrate flexibility and adaptability in work style to better respond to multiple requests/tasks and handle sudden changes in priorities.
- Proficiency in MS Office, including Excel, Word, and Outlook
- Able to embrace and participate in change or process improvement initiatives.

Job summary 10

A Business Administrator administers the Division of Finance and Procurement objectives by assessing, developing, and implementing business and financial management functions, including financial management, budgetary planning and analysis, and related activities. Assesses financial process and procedural needs and makes recommendations for system enhancements.

Duties & Responsibilities 10

Researches statistical and financial data, develops and prepares computerized statistical and financial models for analysis, and prepares reports summarizing information for use by the senior management to assist in decision-making, support public policy, and resolve federal audit questions or findings.
Works directly with division administration to plan, prepare, and develop the budgets and, as requested, defend the budget before superiors, public bodies, and legislative committees to obtain necessary financial resources to achieve approved goals and objectives.
Establishes internal controls and operational analysis procedures to monitor expenses and revenue. Evaluates financial systems and processes to ensure regulatory compliance, identify opportunities for efficiencies, and ensure stakeholder business needs are met.
Participates in the annual closing process by Department of Administrative Services instructions to ensure compliance with year-end requirements.
Reviews and investigates financial and business management issues to make recommendations and act upon chosen solutions. Provides recommendations to the senior management to solve business management problems and improve procedures.
Plans and coordinates all aspects of business management functions to ensure compliance with state, department, and division objectives and requirements, providing an interpretation of federal and state laws and accounting standards.
- Plans prepares and presents submittals for Fiscal Committee and Governor and Council action.
- Participates in various Department-level, inter-agency committees for long-range planning, formulation of goals, objectives, policies, and procedures on finance, business management, technology initiatives, and related information.
- Maintains and effectively utilizes an up-to-date knowledge of Administrative Rules relating to all business and administrative functions such as budgetary, purchasing, and federal regulations, and communicates these rules to supervisors to ensure compliance and accurate operating procedures.

Requirements & Skills 10

Education: Master’s degree from a recognized college or university with a major in accounting, public administration, or business administration.
Experience: Six years of professional experience in accounting or business administration involving fiscal management, including three years of supervisory or administrative experience. Each additional year of approved work experience may be substituted for one year of required formal education at the graduate level only.

Frequently asked questions

What are the 2 main duties of a business administrator?

Business administrators are responsible for overseeing the day-to-day operations of a company or organization, ensuring that all activities are running smoothly and efficiently. Some of the key duties of a business administrator include:

Planning and organizing: Business administrators are responsible for planning and organizing company operations to ensure that resources are used effectively and efficiently. This includes creating schedules and work plans, assigning tasks, and prioritizing activities to meet company goals.

Managing personnel: Business administrators are responsible for managing personnel, including hiring and training new employees, supervising staff, and handling employee issues and conflicts. They may also be responsible for creating and implementing employee policies and procedures, such as payroll and benefits programs.

In addition to these primary duties, business administrators may also be responsible for a range of other tasks, such as financial management, marketing, customer service, and business development. They must have strong leadership skills, be able to work well under pressure, and possess excellent communication and interpersonal skills to work effectively with employees, customers, and other stakeholders. They should also have a strong understanding of business principles and be able to make data-driven decisions to drive business success.

What are the skills of a business administrator?

Business administrators are responsible for overseeing the day-to-day operations of a company or organization, and as such, they need a wide range of skills to succeed in this role. Here are some of the key skills that a business administrator should have:

Leadership: Business administrators need strong leadership skills to guide and motivate employees, set company goals, and make strategic decisions that drive business success.

Communication: Business administrators need excellent communication skills to effectively convey information to employees, customers, and other stakeholders.

Problem-solving: Business administrators need strong problem-solving skills to identify issues and develop effective solutions that address the root cause of problems.

Organizational: Business administrators need strong organizational skills to manage multiple projects, delegate tasks, and prioritize activities to ensure that company goals are met.

Financial management: Business administrators need a solid understanding of financial management, including budgeting, forecasting, and financial analysis.

Human resources: Business administrators need strong human resources skills to effectively manage employee performance, handle conflicts and issues, and ensure that policies and procedures are being followed.

Marketing: Business administrators should have a basic understanding of marketing principles to effectively promote the company and its products or services.

Technology: Business administrators should be comfortable using technology, including software, hardware, and digital communication tools, to manage and streamline company operations.

Data analysis: Business administrators need strong data analysis skills to interpret data and make data-driven decisions to improve business performance.

Adaptability: Business administrators should be adaptable and able to respond quickly to changes in the business environment. They should be able to adjust strategies and plans to meet new challenges and opportunities.

Overall, a successful business administrator should be a skilled leader, communicator, problem-solver, and organizer. They should also have a strong understanding of business principles, including finance, human resources, and marketing, and be comfortable using technology to streamline operations.

Olivia Powell
Recruiting expert

Last updated Sep 26

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Business Administrator Job Description

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Frequently asked questions

What are the 2 main duties of a business administrator?

What are the skills of a business administrator?

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