Assistant Director Job Description

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Assistant Director Job Description

Job descriptions
Administration and Office Support

Job summary 1

An Assistant Director is responsible for the overall monitoring and assisting in the management of all aspects of this effort. Maintains awareness of program cost, schedule, and performance goals as well as customer priorities and emerging or changing requirements. Experienced in managing teams in Supply, Maintenance, and Transportation operations. Responsible for ensuring all daily activities in the Supply, Transportation, and Maintenance areas as well as contract deliverable requirements are met. Experienced in exercising business and management principles involved in planning, resource allocation, leadership technique, and coordination of people and resources.

Duties & Responsibilities 1

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Requirements & Skills 1

Must have a minimum of ten (10) years of management experience;
Excellent written and oral communications skills;
Excellent attention to detail;
Ability to complete and prioritize tasks on multiple concurrent projects within given timeframes;
Works well in a team environment and can work with a diverse group of people;
Discretion and trustworthiness due to frequent contact with confidential material;
- Communicate with co-workers, management, clients, and all others courteously and professionally;
- Conform with and abide by all regulations, policies, work procedures, and instructions;
- Bachelor’s Degree in Business Management or another related discipline from a recognized and accredited institution.

Job summary 2

The Assistant Director is responsible for the estimating, scheduling, procurement, and management of projects. This position will be responsible for establishing baseline schedules and continuous monitoring and updating of progress and cost for multiple projects and reporting results weekly.

Duties & Responsibilities 2

Manage projects
Manage clients, ensuring effective business relationships are in place and trusted by all parties
- Effective change control and risk management processes
- Provide meaningful performance-related feedback/input to appropriate operations and field management members
- Effective financial controls to ensure profitability on all projects

Requirements & Skills 2

4-year college degree
Minimum of 2 years of Assistant Director experience
Working knowledge of computers and software applications with MS office application proficiency
- Demonstrated skills in written communications; ability to compose basic as well as complex technical documents, formal letters, invoices
- Demonstrated skills in oral communications; ability to make presentations to small and diverse groups
- High energy level with the ability to work in a fast-paced, ambiguous environment with a bias for action

Job summary 3

The Assistant Director shall work with the Executive Director to ensure the provision of services, direction, and compliance. The Assistant Director will provide leadership and assure advocacy, service accessibility as well as wraparound supports and services. In addition, the Assistant Director shall work with the Executive Director to develop, implement and monitor the operating budget.

Duties & Responsibilities 3

Act as liaison between the programs and funding/regulatory agencies.
Will assist in ensuring all applicable federal, state, and local government and contractual regulations and requirements are met or exceeded.
- Assist the ED in ensuring that the Housing programs operate within the approved budgets with the appropriate use and documentation.
- Will monitor the program activities regularly and conduct an annual evaluation according to the program evaluation framework including taking action to control risks resulting in quality and effective services for households served.
- Will develop and meet program outreach goals to optimize resources to benefit clients and their families and program success.

Requirements & Skills 3

Must be privileged to drive.
Valid driver’s license in the jurisdiction of residence
- Vehicle liability coverage if driving the personal vehicle (on occasion, may be required to transport clients in a personal vehicle)
- Acceptable Criminal background check, OIG Exclusion check
- Negative Drug Screening

Job summary 4

This Assistant Director position will assist the Director by coordinating resource needs, delegating tasks, scheduling and participating in meetings, managing small projects, monitoring and reporting the financial performance of projects, and communicating changes in scope, billing, and schedules. This position will require extensive interaction and interface with internal and external clients.

Duties & Responsibilities 4

Performs project task and task management including reviewing plans, specifications, and technical comparisons to drive project completion.
Will take an active role in design review meetings, public presentations, and interacting with clients as his or her level of experience progresses.
Manages project budget, profitability, and utilization, and reports project results to management as directed.

Requirements & Skills 4

Degree in Business administration is required.
Minimum of 6+ years of related work experience.
Experience with AutoCAD is preferred.

Job summary 5

As our Assistant Director, you will help us manage content searching & uploading processes, complete priority coding as needed and independently perform data checks and troubleshoot issues using knowledge of data flow. Our Assistant Directors are responsible for recognizing what existing syntaxes/processes are doing, understanding how our system processes data (stream, readers, dictionaries); completing portal training and submitting assigned work to be proofed by a manager with sufficient time for revisions ahead of the deadline.

Duties & Responsibilities 5

Maintain a professional demeanor and positive attitude; complete tasks in a timely, efficient manner without needing reminders
Report regularly to Director; develop good working communication to set correct priorities and manage workload
- Communicate respectfully and appropriately with colleagues
- Excel formulas and utilize established reporting templates and tools to contribute to assigned reports and research/write headlines with basic qualitative insights
- Participate in basic client interactions regarding the delivery of reports or new report requests

Requirements & Skills 5

Bachelor's degree (B. A.) from a four-year college or university
Minimum 2 years of experience or equivalent combination of education and experience
Should be a self-starter requiring minimal day-to-day supervision and should collaborate well with colleagues

Job summary 6

We are looking for an Assistant Director.

Duties & Responsibilities 6

Overseeing day to day operations
Developing, mentoring, and supporting a high-caliber staff
Providing a rich customer journey

Requirements & Skills 6

A bachelor’s degree from an accredited or approved college or university
One course completed in supervision and administration, or staff relations
Must have strong proven track record
- Microsoft Office proficient
- High level of confidentiality
- Strong degree of integrity and ethics

Job summary 7

We are seeking an experienced Assistant Director to join our team.

Duties & Responsibilities 7

Provides administrative support for project management throughout projects to increase profitability and allow the project managers to focus on driving revenue.
Obtains pricing and accurately orders materials and equipment to meet project schedules.
Acts as a liaison for foreman and customers to appropriately handle or hand off requests; clearly documents and passes messages to project managers promptly.
Performs job setup administrative duties to accurately create and document jobs/job progress; ensures all documents are properly filed. Creates and maintains job files and weekly/monthly reports to accurately track project performance and profitability.
Gathers plan documents and project specifications for project managers and submits requests for quotes to obtain pricing information to assist in the development of accurate bids.
Reviews project contracts to understand specific customer processes and contractual requirements related to billings, waivers, insurance, etc. Documents and communicates project-specific contractual requirements to internal teams to ensure compliance.
- Coordinates temporary living quarters, per-diem, and travel for field employees assigned to the project.
- Works in conjunction with accounts payable to obtain vendor setup and approval; assists in troubleshooting purchase order discrepancies.
- Ensures accounts receivable have the proper supporting documentation and contractual billing information and requirements to facilitate timely invoicing and payment.

Requirements & Skills 7

Experience: 2-5 years in construction, familiarity with data entry, billing, schedules, and project deadlines. (Preferred)
- Must have substantial experience in Microsoft Office. Demonstrated language ability through the creation and deciphering of work orders, status reports, and general information to management.
- Apply principles of rational systems to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Interpret a variety of instructions furnished in written, oral, diagrammatic, or schedule form.
- Ability to add, subtract, and divide all units of measure. Ability to compute percentages, interest, profit, and loss; basic statistics, ability to read and use graphs/charts and general algebra.

Job summary 8

We are looking for an Assistant Director to join our team.

Duties & Responsibilities 8

Provide administrative support to the Director.
- Prepare daily correspondence, reports, and documentation.
- Answer phones and assist customers.
- Schedule and arrange meetings.

Requirements & Skills 8

High School diploma or equivalent. Bachelor’s degree preferred.
2+ years experience as an Assistant Director.
Proficient in Microsoft Office products.

Job summary 9

Under the general direction of the Director, the Assistant Director provides diverse project management support functions. Oversee and maintain project files. Assist in the assembly of weekly departmental reports for executive management and master schedule development, supervise the preparation of project budget reports, assist in activity tracking and expediting, and work on special assignments as needed.

Duties & Responsibilities 9

Maintain all contract and project files, including posting changes to drawings and specifications
Develop standardized departmental project management means and methods as they relate to schedule, budget, cost accountability, contract administration, and other project-related requirements
Attend and facilitate project meetings when needed. Publish meeting minutes following each meeting
Develop and document specific process flows and procedures relating to bid and award contract development and the design and construction process
- Provide operational and procedural support to ensure all consulting, design, and/or construction projects assigned are executed by established departmental means and methods
- Assist the Director in the assembly of data for the preparation of project status reports. Ensure data integrity, monitoring, and compliance with project data
- Supervise preparation of detailed budget and cost tracking reports

Requirements & Skills 9

A high school diploma is required. A Bachelor’s degree with a major in business administration
A minimum of 2-3 years of prior work experience in the project management field is preferred

Job summary 10

We are looking for an Assistant Director.

Duties & Responsibilities 10

Overseeing administrative management
Responsible for bookkeeping and timesheet system for staff
- Supporting staff management
- Supervising and backing up social services
- Supporting program implementation, development and evaluation

Requirements & Skills 10

MSW from an accredited college/university.
Demonstrated ability to create a climate where staffers are motivated to do their best to achieve the common goal.
Demonstrated personal quality to take the lead and to inspire and motivate team members to take action.

Frequently asked questions

What are 10 things assistant directors do?

The responsibilities of assistant directors can vary depending on the industry and specific organization they work in. However, here are ten common tasks and responsibilities that assistant directors often undertake:

Supporting Director: Assistant directors provide support and assistance to the director or manager they work under. They assist in managing operations, implementing strategies, and making important decisions.

Project Management: Assistant directors may oversee and manage specific projects or initiatives. They coordinate project timelines, assign tasks, and ensure projects are completed successfully and within budget.

Team Management: Assistant directors may supervise and manage teams or departments within the organization. This involves providing guidance, coaching, and feedback to team members, and ensuring the team's performance aligns with organizational goals.

Administrative Duties: Assistant directors handle administrative tasks such as scheduling meetings, organizing files, managing correspondence, and preparing reports. They may also assist with budgeting, resource allocation, and expense management.

Policy Development and Implementation: Assistant directors contribute to the development and implementation of policies and procedures within the organization. They ensure compliance with regulations, internal policies, and industry standards.

Staff Training and Development: Assistant directors may play a role in the training and development of staff members. This includes identifying training needs, organizing training programs, and providing mentorship to employees.

Data Analysis and Reporting: Assistant directors analyze data and generate reports to assess organizational performance and inform decision-making. They may use data to identify trends, evaluate progress towards goals, and make recommendations for improvement.

Stakeholder Engagement: Assistant directors interact with various stakeholders, including clients, partners, and internal teams. They facilitate effective communication and collaboration, build relationships, and address concerns or inquiries.

Risk Assessment and Mitigation: Assistant directors identify potential risks and develop strategies to mitigate them. They may conduct risk assessments, develop contingency plans, and ensure compliance with relevant regulations and safety protocols.

Continuous Improvement Initiatives: Assistant directors actively participate in and contribute to continuous improvement initiatives. They identify opportunities to streamline processes, enhance efficiency, and drive innovation within their areas of responsibility.

These responsibilities may vary based on the organization's size, industry, and specific needs. Assistant directors play a vital role in supporting senior management, ensuring smooth operations, and driving organizational success.

What are assistant director skills?

Assistant directors require a diverse range of skills to effectively support and contribute to the management and operations of an organization. Here are ten key skills commonly associated with assistant directors:

Leadership: Assistant directors should possess leadership skills to guide and motivate teams, delegate tasks, and inspire others to achieve organizational goals.

Communication: Excellent communication skills are essential for assistant directors to convey ideas, provide feedback, and facilitate effective collaboration with colleagues, team members, and stakeholders.

Problem-Solving: Assistant directors need strong problem-solving abilities to identify issues, analyze situations, and develop solutions or alternative approaches to overcome challenges.

Organizational Skills: They should have exceptional organizational skills to manage multiple tasks, prioritize responsibilities, and ensure efficient workflow within their areas of responsibility.

Decision-Making: Assistant directors must possess sound judgment and decision-making skills to evaluate options, weigh pros and cons, and make informed decisions that align with organizational objectives.

Adaptability: The ability to adapt to changing circumstances and thrive in a dynamic environment is crucial for assistant directors to effectively respond to evolving business needs and handle unexpected challenges.

Collaboration: Assistant directors often work with cross-functional teams, so they should be skilled in collaboration, teamwork, and building positive relationships to foster cooperation and achieve shared goals.

Analytical Skills: They should have strong analytical skills to interpret data, evaluate performance metrics, and draw insights that inform decision-making and drive continuous improvement.

Strategic Thinking: Assistant directors should be able to think strategically, align actions with broader organizational objectives, and contribute to the development and execution of strategic initiatives.

Time Management: Effective time management skills are crucial for assistant directors to prioritize tasks, meet deadlines, and optimize productivity while juggling multiple responsibilities.

In addition to these skills, knowledge of industry-specific practices, regulations, and relevant technologies can also be valuable for assistant directors, depending on the nature of the organization and their specific role.

Olivia Powell
Recruiting expert

Last updated Sep 21

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Frequently asked questions

What are 10 things assistant directors do?

What are assistant director skills?

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