Administrator Job Description template and pdf with duties [2024]

Job summary 1

The Administrator is responsible for the day to day activities of the office and create a welcoming environment. The Administrator will act as the office point of contact for all internal and external clients. They will work to ensure the office activities run smoothly and staff has adequate support to work efficiently. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.

Duties & Responsibilities 1

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Answer phone calls and manage correspondences (emails, mail, & packages, etc.)
Order and maintain office supplies
Assist staff and Managers with travel agreements
Assist Management with presentations and reports as needed
- Maintain the conference rooms and coordinate meeting schedules
- Provide administrative support to Management team
- Other duties as assigned

Requirements & Skills 1

High school diploma or equivalency
2 years of experience working in a professional office environment
Excellent communication and interpersonal skills
Excellent verbal and written skills
- Ability to multi-task and priority projects
- Proficient with the Microsoft office suites (Word, Outlook, Excel, & PowerPoint
- Must be able to sit for extended periods; stand; walk; use hands and fingers to feel and handle; reach with arms and hands; talk, hear, stoop, kneel and crouch; lift weight or exert a force up to a maximum of 25 pounds

Job summary 2

We are currently seeking a talented Administrator to join our team. The Administrator provides efficient and high quality clerical and administrative support services to all property staff.

Duties & Responsibilities 2

Acts as a receptionist by answering incoming phone calls and transferring or relaying messages.
Assists with filing and various clerical functions around the office.
Supervises the maintenance of office equipment and reorder of office supplies when needed.
Composes and distributes general office memos and correspondence.
Prepares, manages, and disburses office forms.
- Assists with accounts receivable and payable duties such as billing, collections, disbursements, expenses, and account reconciliations.
- Aids in the managing of company travel arrangements as needed.
- Additional duties as assigned.

Requirements & Skills 2

Job summary 3

The Administrator is directly responsible for the office administration within the business. This person provides high-level business support by maintaining all business functions including paying invoices, following up with employees, and supporting the HR director.

Duties & Responsibilities 3

Requirements & Skills 3

Job summary 4

The Administrator is responsible for ensuring World Class Customer Experience by all office team. Additionally, responsible for a broad scope of accounting and HR-related administrative duties.

Duties & Responsibilities 4

Requirements & Skills 4

High school diploma or GED
Minimum 2 to 4 years of related experience
Ability to effectively communicate with others, oral and written
- Organizations, multi-tasking; adapts easily to fast-paced environment
- Personable, friendly demeanor with “World Class” customer service approach to internal and external customers
- Maintains a well-groomed, professional appearance

Job summary 5

We are seeking a motivated and energetic Administrator to join the team. Strong organizational, computer and interpersonal skills along with a positive attitude are a must!

Duties & Responsibilities 5

Serve as a knowledgeable resource with customers and other employees.
Receive and respond to customer inquiries received via phone, email or fax requesting status, rate quotes or general information.
Locate, track and distribute prior policies as inquiries are received.
Provide premium quotes as inquiries are received.
Distribute orders, revisions, endorsement requests and other inquires intended for an office manager or underwriter.
- Complete daily deposit of receivables in compliance with accounting standards.
- Ensure critical title information is entered accurately and timely.
- Key underwritten commitments, policies and endorsements as requested by Management.

Requirements & Skills 5

Strong written and oral communication skills.
Good working knowledge of Microsoft Office applications
- Strong organizational skills with the ability to manage multiple actions at once
- Related experience preferred.
- Completion of high school education or equivalent

Job summary 6

We are looking for an energetic professional who is well organized, flexible and will enjoy the administrative challenges of supporting a fast-paced office. The Administrator’s role will include working closely with our leadership team by handling time-sensitive clerical duties, providing administrative support, and being the first point of contact for our company. In order to be successful in this position you should be detail-oriented, ambitious and have excellent written and verbal communication skills.

Duties & Responsibilities 6

Welcoming visitors and directing them to the appropriate personnel.
Carrying out administrative duties such as answering phone calls, greeting visitors, responding to emails, and preparing documents.
Performing tasks such as receiving/printing vendor invoices. Data entry of invoices into the construction software program in an accurate and timely manner.
Scanning of sensitive and confidential documents.
Opening and distributing mail.
Provide administrative support for our operations team.
- Maintaining general office files, including vendor files and other files related to the company’s operations.
- Purchasing office supplies.
- Performing other relevant duties when needed.

Requirements & Skills 6

High school diploma or some college in business, administration, or a related field.
2 or more years’ office administration experience.
- Proficient in Microsoft Office (Word, Excel)
- Comfortable handling confidential information.
- Multi-tasking and strong time-management skills, with the ability to prioritize tasks.

Job summary 7

We are looking for experienced Administrator. This Administrator will support the office in variety of operational and administrative duties. The Administrator will oversee all daily operational office duties, and calendar management, travel arrangement, and expense reporting. The Administrator must have excellent communication skills and be proficient in Microsoft Office.

Duties & Responsibilities 7

Manage the office operations, ensuring things run smoothly and efficiently
Responsible for the CEO’s calendar including scheduling travel and act as a gatekeeper
- Responsible for coordination of shared calendars, schedule meetings, and maintain office supplies
- Process expense-reports and maintain vendor files
- Event coordination, research projects, and calendar support

Requirements & Skills 7

2+ years’ similar administrative office role
- Strong attention to detail
- Expense reporting experience
- Proficient in Microsoft Office, Outlook, and Excel

Job summary 8

The Administrator is responsible for the overall office management and general reception. Serving as an example for and coaching team members toward core values is essential in this position. This position reports directly to the Manager with work direction provided by the Director of Human Resources. The position will work closely with other members of the management team.

Duties & Responsibilities 8

Provide overall reception and general office management
Review and organize all invoices and ensure proper documentation before sending to administration
Manage all documentation and records for employees such as hiring, timecards, vacation, workmen’s compensation, etc.
Manage record keeping databases
Provide IT support for managing shared files, software and hardware updates
Track purchasing of major inputs
- Purchase office supplies
- Maintain office housekeeping and organization
- All other duties as assigned

Requirements & Skills 8

Bachelor or Associates degree in Accounting, Business, Human Resources or a related field
2-5 years of office management experience
Demonstrated strong work-ethic, outstanding leadership ability and exceptional interpersonal skills
Ability to flex work schedule
Proficiency in the use of Microsoft Excel, Word, PowerPoint and other software programs
- Excellent written and oral communication skills
- Superior demonstrated organizational and project management skills including the ability to anticipate challenges and find solutions
- Proficient bilingual, written and verbal, in Spanish and English is preferred but not required

Job summary 9

We have an immediate opening for a Administrator. The Administrator is the first point of contact for clients. The role offers some flexibility, a competitive benefits package, and potential for upward mobility within the organization.

Duties & Responsibilities 9

Maintaining the office: Getting equipment up and running, making sure the office is stocked with supplies and necessary forms/documents.
Fielding calls: Taking calls from clients and directing to the appropriate party.
Administrative tasks: Document preparation, data entry and other duties as assigned.

Requirements & Skills 9

Minimum 2 years of Administrative experience
Proficiency with Microsoft Word and Excel
Professional demeanor

Job summary 10

We are seeking an Administrator to join our team! You will be responsible for administrative support and coordination for multiple projects as well as office administrative duties.

Duties & Responsibilities 10

Lead role in office administration and daily/weekly/monthly accounting tasks
Assist with planning, implementing and completing projects
- Maintain company calendar, monitor emails and assist executive personnel with various tasks
- Serve as project support for various supervisors
- Perform other duties as requested

Requirements & Skills 10

Ability to prioritize and multitask
Strong analysis and critical thinking skills
- Strong organizational skills
- Deadline and detail-oriented
- Proficient with Microsoft Office Suite

Administrator Job Description

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Administrator Job Description

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