Scheduler Job Description

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Scheduler Job Description

Job descriptions
Healthcare and Medical

Job summary 1

The Scheduler will be responsible for: outpatient and inpatient scheduling, registration, and insurance verification functions such as updating computer patient demographic/insurance information and pre-registration and pre-authorization needs. The Scheduler will screen patients as well as provide accurate instructions to prepare patients for examination and procedures.

Duties & Responsibilities 1

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Schedule all patients for outpatient procedures including radiology, special procedures, surgical procedures, cardiology, pulmonary, and laboratory
Recognize and utilize ICD-9 and CPT codes to identify correct procedure based on order
- Ensure the prevention of double-booking procedures by the identification of available time increments as defined by the clinical diagnostic area; reschedule and cancel patient appointments as required
- Pre-register outpatients for outpatient clinical, diagnostic, and surgical encounters and pre-admit inpatients for inpatient stays
- Completes pre-registration and pre-admission questionnaires. Verifies insurance requirements and performs cash collection functions

Requirements & Skills 1

High school graduate or GED is required
1-2 years of recent medical experience in hospital admissions, patient registration, business office, and/or physician's offices
- Strong patient service skills
- Proficient with Microsoft Office
- Ability to type a minimum of 40 wpm is preferred

Job summary 2

We are currently searching for a highly-detailed and motivated Scheduler at a reputable healthcare organization. This role is ideal for a Scheduler looking to grow and develop their skills in a long-term opportunity.

Duties & Responsibilities 2

Scheduling appointments for patients at locations for consultations, evaluations, treatments, follow-up, or re-evaluation
- Answering phone calls in a friendly and timely manner
- Obtaining existing and new patient insurance information for insurance verification
- Assisting in maintaining and updating patient medical records

Requirements & Skills 2

Ability to enter data into various electronic systems while maintaining the integrity and accuracy of the data
Bilingual experience preferred
At least 1 year of previous scheduling experience
- Strong customer service skills
- Ability to work in a fast-paced environment
- Comfortable working in a team environment, but responsible for individual performance

Job summary 3

The Scheduler is expected to manage a variety of duties in the coordination of scheduling and dispatching service for Home Care Clients. The Scheduler is responsible for scheduling clients and CareGivers to provide the highest home care quality service to clients with an emphasis on creating extraordinary relationships.

Duties & Responsibilities 3

Manage home care incoming calls in a friendly, professional, and knowledgeable manner.
Create and maintain Client and CareGiver schedules with an emphasis on creating high-quality matches and the development of extraordinary relationships in healthcare.
Coordinate, schedule, mediate and log all staffing and dispatching activity utilizing the software system for healthcare home care services.
Follow up and coordinate with all Client and employee logistics while staffing to ensure their home care problems are resolved and improving home health home care services.
- Schedule and enter accurate client and CareGiver records in the home care software system. Updating home health notes about the client's home care visits.
- Increase client loyalty by utilizing the consultative sales process to better meet our current client needs by effectively scheduling & providing home health healthcare needs.
- Schedule follow-up with all employees and Client issues to ensure problems are resolved and communicated. Schedulers must have an eye for home care detail and healthcare.

Requirements & Skills 3

High school graduation or higher
Must possess a valid driver’s license
Scheduling: 1 year

Job summary 4

We are seeking a Scheduler for a healthcare company! The main responsibility of the Scheduler will be to create medical schedules and confirm patient visits with this medical facility. The Scheduler schedules patients for outpatient diagnostic testing and procedures within the facility. This Scheduler should be able to display a positive image by demonstrating courteous and professional behavior toward patients, physicians, physician office staff, visitors, volunteers, and other employees.

Duties & Responsibilities 4

Requirements & Skills 4

Job summary 5

The Schedulers are responsible for scheduling the procedures for Health Systems done in Surgery, Outpatient Surgery Centers, and the GI Departments.

Duties & Responsibilities 5

The Scheduler is responsible for scheduling appointments.
The Schedulers work collaboratively with the physician's office and/or patient to determine an acceptable date/time for the procedure/appointment (s) to be scheduled.
- He/she enters the required data into the automated scheduling system after confirming no conflicts exist.
- The Scheduler also is required to perform miscellaneous other clerical duties.
- Effective, efficient, and timely scheduling is a key component for customer satisfaction.

Requirements & Skills 5

High School or GED required
Previous Healthcare Experience required
- Ability to Multi-Task and Prioritize, Computer Systems, Customer Relations, Operate Office Equipment, Microsoft Office, Organizational,
- Verbal Communication and Grammar/Spelling skills required
- Medical Terminology preferred

Job summary 6

The Scheduler is responsible for ensuring that requests for scheduling procedures/tests that are received from physicians’ offices and patients are processed in an accurate and timely manner using the manual and automated scheduling systems.

Duties & Responsibilities 6

Requirements & Skills 6

One-year related work experience in a hospital, physician, or medical insurance office required
- Certified Healthcare Access Associate (CHAA) preferred
- Knowledge of medical terminology and familiarity with IDC9 coding preferred
- Bilingual English and Spanish

Job summary 7

Responsible for maintaining the employee schedules for the facility by state, company, and facility guidelines to ensure that patient care and staffing needs are appropriately addressed.

Duties & Responsibilities 7

Coordinates, reports, and posts schedules of hourly staff.
Notifies appropriate personnel of call-ins and assists with securing coverage.
- Maintains accurate attendance records and notifies management of attendance-related issues.
- Accurately enters and maintains data relative to scheduling using company software programs.
- Performs other duties as assigned.

Requirements & Skills 7

Minimum high school diploma or equivalent.
Proficient in use of computer.

Job summary 8

Our practice is seeking to hire a Scheduler.

Duties & Responsibilities 8

Requirements & Skills 8

Must have 1-2 years' scheduling experience
High school diploma. College degree preferred
- Strong verbal and written communication skills
- Strong computer/internet knowledge
- Excellent telephone and communication skills

Job summary 9

We are looking for a Scheduler to join our team.

Duties & Responsibilities 9

Patient / Field Staff scheduling to complete in-home visits
- Generating various reports and other various administrative duties
- Employee relations
- Work closely with the recruitment team or other clinical departments to discuss various needs

Requirements & Skills 9

A minimum of three years previous scheduling experience is required in a high volume / fast pace medical setting; preferably in a home health realm; with a total of five-year of work history with a current or previous employer, is required.
Able to multi-task and juggle multiple projects at one time.
Experience scheduling high volume clinicians.
Very proficient with the computer.
- Able to fulfill time-sensitive tasks promptly.
- Organizational and time management skills are required.
- Flexible work availability to accommodate the needs of the patients and or company.

Job summary 10

Schedulers are needed at our company for ongoing opportunities.

Duties & Responsibilities 10

The Scheduler will obtain patient information and assist patients in filling out forms and setting appointments.
The Scheduler will arrange patient and physician schedules for medical procedures.
Successful Schedulers will be able to perform general administrative tasks including but not limited to maintaining confidential medical information, updating patient files, and recording patient data.

Requirements & Skills 10

Schedulers should have at least one year of medical scheduling experience, strong computer skills, sensitivity to confidential information, and excellent communication skills.
Experience with EPIC is a plus.
To be successful in a Scheduling position you should have recent experience within a medical administrative setting.

Frequently asked questions

What are the 2 main duties of a scheduler?

The two main duties of a scheduler are:

Scheduling tasks or events: A scheduler is responsible for creating a schedule or a plan for completing tasks or events. This involves determining the start and end times for each task or event, allocating resources to each task, and ensuring that each task is completed within its allotted time frame. Schedulers may use software tools or manual methods to create and manage schedules.

Monitoring progress: Once a schedule has been created, the scheduler must monitor progress to ensure that tasks are being completed as planned. This involves tracking the completion of each task, identifying any delays or issues, and adjusting the schedule as needed. Schedulers may also need to communicate with team members or stakeholders to provide updates on progress and to address any issues that arise.

What are the skills for scheduler?

Some of the key skills required for a scheduler include:

Time management: Schedulers need to be skilled at managing their own time as well as the time of others. They should be able to prioritize tasks effectively, work efficiently, and meet deadlines.

Attention to detail: Schedulers must be detail-oriented and able to accurately document and track schedules, tasks, and resources.

Communication: Schedulers need strong communication skills to collaborate with team members and stakeholders, provide updates on progress, and address any issues or concerns that arise.

Organization: Schedulers need to be highly organized, with the ability to manage multiple tasks and schedules simultaneously.

Analytical thinking: Schedulers must be able to analyze data and information to make informed decisions about scheduling, resource allocation, and task prioritization.

Problem-solving: Schedulers must be able to identify and solve problems that arise during the scheduling process, such as conflicts in resource availability or unexpected delays.

Adaptability: Schedulers must be flexible and adaptable, with the ability to adjust schedules and plans as needed to respond to changing circumstances or priorities.

Technical skills: Schedulers should have a basic understanding of scheduling software, as well as other tools and technologies that may be used to manage schedules and resources.

Olivia Powell
Recruiting expert

Last updated Sep 24

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Frequently asked questions

What are the 2 main duties of a scheduler?

What are the skills for scheduler?

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