Procurement Officer Job Description

Job summary 1

We're seeking an experienced Procurement Officer for the Department of Management and Finance's Purchasing Division to prepare, review, and approve solicitations, negotiate contracts, and manage the procurement process for a wide variety of products and services. This employee will have a high level of independence and discretionary authority in ensuring all procurement transactions meet ethical standards and comply with applicable laws and regulations. These responsibilities require attention to detail, excellent writing skills, and close coordination with other professional and technical staff as well as the County Attorney's Office, County Department Leadership and staff, bidders, and vendors.

Duties & Responsibilities 1

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Requirements & Skills 1

Job summary 2

Under the direct supervision of the Manager, the Procurement Officer procures parts, materials, services, and any other items under one of three defined sections (Infrastructure, Rail Vehicles, or Automotive). Interfaces with assigned end-user departments in diligently meeting the needs of assigned area(s) in primarily procuring routine items.

Duties & Responsibilities 2

Requirements & Skills 2

Job summary 3

The Procurement Officer provides procurement and contracting expertise, consultation, and oversight in support of procurement needs and requirements for the Company. Work involves conducting procurement and contracting activities while ensuring application and compliance with state and local guidelines, policies, and statutes to ensure the timely completion of assigned procurements.

Duties & Responsibilities 3

Requirements & Skills 3

Job summary 4

The Procurement Officer is responsible for the administration of the solicitation process, including the review of solicitations developed by Procurement Officers, verifying cooperative use contracts, verifying the accuracy of sole source documents, and assisting with the day-to-day operations of the Procurement Division. The employee must exercise independent judgment and initiative. Reports to the Procurement Division Administrator and acts on behalf of the Procurement Division Administrator in their absence. May supervise Procurement Officers.

Duties & Responsibilities 4

Requirements & Skills 4

Job summary 5

The Procurement Officer researches and purchases goods and services to the requested needs and within the state’s regulations, policies, and procedures. Provides the goods and services that meet the requestor’s specifications and timeframes.

Duties & Responsibilities 5

Requirements & Skills 5

Job summary 6

Under the direction of the Office of the Chief Procurement Officer, this Procurement Officer position reports to the Services & Technology Procurement Manager as part of the Services & Technology Team responsible for performing all aspects of formal and informal procurement and contracting activities for the City. This position provides senior-level procurement and contracting expertise and consultation in support of all procurement needs and requirements.

Duties & Responsibilities 6

Requirements & Skills 6

Job summary 7

The Procurement Officer provides strategic leadership in initiating best practices in purchasing as well as implementing efficient and effective business processes for the School Division. Leads the collaborative efforts of major stakeholders to ensure widespread buy-in, acceptance, and implementation of best practices related to procurement. Performs specialized, complex, and technical duties related to the processing, purchase, and acquisition of materials, supplies, and equipment, contractual services, and professional services.

Duties & Responsibilities 7

Requirements & Skills 7

Job summary 8

Within delegated authority the Procurement Officer will be responsible for the following duties:

Duties & Responsibilities 8

Requirements & Skills 8

Job summary 9

The Procurement Officer manages and monitors all aspects of Quality Control and compliance with Procurement laws, regulations, and policy, including vendor disclosure and certification requirements. Reviews all Requests for Proposals before advertisement. Responsible for all reporting and program metrics. Reviews and approves all vendor exceptions to contract terms and compliance documents; negotiates changes. Serves as Hearing Officer.

Duties & Responsibilities 9

Requirements & Skills 9

Job summary 10

The Procurement Officer is responsible for identifying agency operating resource needs and serves as the designated official authorized to communicate and negotiate with suppliers to procure needed operating resources. Work includes handling portfolios of purchasing commodities and services, evaluating product/service quality of suppliers, and managing product/service logistics of assigned agencies. Work is performed and evaluated by the CAP Contractual Services Officer by agency rules, policies, and procedures. The work of this role is fast-paced and highly complex, and the ideal candidate must be able to manage large workloads, work independently with little or no supervision, be comfortable with working long hours when required, and be able to adapt to tight and changing deadlines. The position provides telework opportunities as established by Departmental policies and procedures.

Duties & Responsibilities 10

Requirements & Skills 10

Frequently asked questions

What is the job description of a procurement officer?

The job description of a procurement officer typically involves managing the procurement process for an organization. This may include sourcing and selecting suppliers, negotiating contracts, ensuring compliance with procurement policies and regulations, and managing inventory and supplies.

What are the skills of a procurement officer?

The skills of a procurement officer may include:

Knowledge of procurement policies and regulations
Strong negotiation and communication skills
Analytical skills and attention to detail
Knowledge of supply chain management and inventory control
Ability to work well under pressure and meet deadlines
Strong organizational and time-management skills

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