Data Specialist Job Description

Question

Data Specialist Job Description

Job descriptions
Information Technology

Job summary 1

We seek a full-time Data Specialist to assist in the development and implementation of data systems and strategies. The Data Specialist will be a highly detail-oriented person with strong computer skills who is committed to high-quality, accurate, and useful data. They will have excellent customer service and communication skills, including the ability to provide engaging training and helpful troubleshooting for staff. They will be proactive in seeking new ways to advance the Data Team’s goals of demonstrating the Company’s impact, saving staff time, building real-time analysis tools, and strengthening the data and tech culture at the Company.

Duties & Responsibilities 1

special offer

Download all 10 Data Specialist Job Descriptions

100Hires
eBook

Free Guide:

The Ultimate guide
to recruiting

Develop and implement staff training and help materials on data processes
Establish and maintain best practices and standards for data collection, data checks, and reporting
Manage communications in the Data Team inbox, providing troubleshooting and data support to staff
Build and run reports to verify data accuracy and completeness
- Create document templates to automatically populate commonly used case documents with existing data
- Conduct research and implementation of software, databases, and other technologies to support the work of Company staff
- Other responsibilities as needed

Requirements & Skills 1

Job summary 2

We are looking for an analytical, strategic, and detailed oriented individual like you to join our team as a Data Specialist. This position will manage the data needs required for the process and quality improvement activities. This includes working closely with quality leaders and project managers on data entry, reporting, and analysis of data as it pertains to operations and quality.

Duties & Responsibilities 2

Research and assemble information and data, preparing internal and external communication materials for presentations, speaking points, correspondence, and other written materials.
Contribute to identifying trends, root causes, and opportunities for improvement.

Requirements & Skills 2

Some colleges preferred coursework in statistics, mathematics, health care, or related field
Comfort working in Excel and Visio.
Familiar with best practices in statistical analysis and data visualization.
- Project management, planning, and organizational skills
- Ability to quickly learn new software and technologies
- Excellent written and verbal communication

Job summary 3

We are looking for a talented Data Specialist to provide data support to our internal teams. In this role you will be responsible for collating and verifying data from multiple sources, assisting with data cleanup efforts, and decreasing duplicate records across our core Salesforce.com system. To be successful as a data specialist, you should have a good eye for details, enjoy solving the puzzle of merging duplicate records and have a meticulous approach to information verification.

Duties & Responsibilities 3

Conducting a thorough data comparison on the cases to come into the queue
- Verify information accuracy for records set to merge
- Performing regular data integrity and quality audits
- Supporting end users with data entry discrepancies and correcting entry errors as they arise

Requirements & Skills 3

High School Diploma required but bachelor's degree preferred (will take experience instead of high education)
3+ years of professional experience in customer support, technical support, data entry, or other similar functions
- Ability to work independently on projects
- Excellent communication skills
- Strong analytical and problem-solving skills

Job summary 4

The Data Specialist collects, analyzes, abstracts, and reports on clinical data using information technologies to support clinical processes and departmental/organizational initiatives.

Duties & Responsibilities 4

Designs data queries based on customer inquiries/needs. Extracts validate and analyze desired data.
- Defines the scope and format of reports and prepares same.
- Collaborates on the design, implementation, and evaluation of clinical data analysis processes, including determining the metrics and methodologies to be used.
- Presents analysis in requested formats to internal/external audiences as required.

Requirements & Skills 4

Within the scope of the job, requires critical thinking skills, decisive judgment, and the ability to work with minimal supervision.
Must be able to work in a fast-paced environment and take appropriate action.
- Minimum Required Education: Associate's degree in a related field.
- Required Licensure/Certification: None Required.
- Minimum Experience: None Required.

Job summary 5

The Data Specialist collects and accurately documents specified data metrics into an electronic data system in a timely and efficient manner.

Duties & Responsibilities 5

Work closely with key contacts within Company to ensure the accuracy and accessibility of the collected and recorded data.
- Effectively manage the specified Company data management system.
- Generate accurate and timely reports as requested.
- Other assigned duties and/or projects as deemed necessary by the Vice President of Career Services.

Requirements & Skills 5

Middle to a high level of computer literacy and ability to learn and understand a modern data tracking system.
Computer and typing experience, including 10-key proficiency.
- Proficient in Microsoft Office, including Microsoft Excel.
- Ability to learn and understand the landscape in which the data is used, and effectively translate communication to interested parties.
- High School Diploma, some college preferred. Experience may be considered instead of education.

Job summary 6

Under supervision, the Data Specialist collects, organizes, maintains, and analyzes data required for medical outcome audits and operational monitoring activities. They prepare reports, identify missing or incomplete data, and follow up.

Duties & Responsibilities 6

Maintain imaging reports by adding assessments and recommendations.
Under the direction of the Director/Manager performs short- and long-term audits.
Act as liaison between the department, as well as other departments to acquire patient information.
- Review data and complete statistical analysis utilizing various software programs.
- Generate reports for operational activities.
- Review billing reconciliation system and modifies charges when indicated.

Requirements & Skills 6

High school diploma and college courses in a related field (computer science or health administration) or High school diploma 3+ years of work-related experience.
Working knowledge of software applications normally gained through computer experience without formal training, or attendance of formal training programs applicable to database management.
Must have analytical and database management ability sufficient to evaluate data needs, implement and maintain such systems and evaluate clinical, financial, and outcomes data.

Job summary 7

The Data Specialist is responsible for abstracting pertinent health information from participants’ medical records; entering abstracted information into study data collection tools; working with the staff of the medical records department of various healthcare facilities to obtain medical records; redacts and uploading medical records onto a study website.

Duties & Responsibilities 7

Requirements & Skills 7

Education: High School Diploma or GED
Experience: 6 months of data collection and entry experience
Proficiency with Microsoft Office Suite (WORD and Excel)
Ability to communicate verbally and in writing
Ability to work independently and as a team member
Knowledge of medical terminology, standard medical abbreviations, and pharmacy terms sufficient to identify the proper location of specific health information
- Ability to understand Health Insurance Portability and Accountability Act (HIPAA)
- Ability to learn and apply Common Terminology Criteria for Adverse Events (CTCAE)
- Experience in abstracting medical records is preferred

Job summary 8

The Data Specialist is responsible for the ongoing maintenance of the data templates. This includes establishing new templates, modifying existing templates, and establishing correct services at the vendor level, including alias changes. As time permits, assist with data clean-up efforts.

Duties & Responsibilities 8

Responsible for the creation of data templates for new accounts.
Responsible for modifying existing data templates and correcting corresponding data elements.
- Will be required to contact vendors to correctly establish service codes, data capture requirements, and remittance information.
- Create and maintain template entries in the template library.
- Complete special projects as assigned.

Requirements & Skills 8

Job summary 9

The Data Specialist assists the Director, of Data Management, and Performance Improvement with data collection, management, optimization, and process improvement; works in collaboration with the Operations leadership team. The Data Specialist supports the development and maintenance of dashboards department performance tracking, data optimization projects, reporting on progress, and insights to inform quality improvement. This position will run queries, and other methods to analyze, compile, and present data in understandable formats for internal management and organization use. The Data Specialist will utilize various platforms, including the case management solution (Salesforce), and the organization’s strategic performance management system to support the Operation’s department in meeting Company’s data-driven goals.

Duties & Responsibilities 9

Monitors data quality and if needed, works with the Director, Data Management and Performance Improvement, and the Chief Operating Officer to develop and implement strategies and processes to improve data quality.
Performs moderate to a high volume of data entry into organization information systems.
Conducts data-related audits and reports findings to Director, Data Management, and Performance Improvement
Works with Director, Data Management, and Performance Improvement to address deficiencies found in internal audits/monthly outcome and file reviews.
Assists in the development and facilitation of in-service training related to program performance as well as data collection systems and outcomes analysis.
- Coordinates and communicates reporting timelines to internal stakeholders to ensure timely quarterly data reporting to dashboards.
- Updates the Operations department dashboard and provides data reports to key leaders in the department.
- Troubleshoots basic technical problems related to data entry and reporting within database systems used by the Operations department.

Requirements & Skills 9

Project Management – Develops project plans and realistic action plans based on data-driven analysis; Prior experience in positions which demonstrated the ability to proactively look for and implement strategies, prioritize work, able to multi-task, and handle multiple responsibilities; Completes projects on time; Manages activities through timetables, metrics reporting, and visual presentation; Strong attention to detail, accuracy, and presentation; Excellent analytical and evaluative skills
Relationship Management – Communicates purposes, goals, timelines, and strategies clearly; Ability to work independently in a diverse workplace and within a dynamic environment; Ability to plan and execute training for users in all positions.
Written Communication – Excellent written communication skills; Varies writing style to meet needs; Presents numerical data effectively; able to read and interpret written information.
Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
Problem Solving – Identifies and resolves problems promptly; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem-solving situations.
Planning/Organizing – Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Sets goals and objectives; Organizes or schedules other people and their tasks; Develops realistic action plans.
- Adaptability – Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events; Able to multi-task and lead in a fast-paced environment.
- Dependability – Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals; Completes tasks on time or notifies appropriate person with an alternative plan; good sense of humor.
- Education and/or Experience: Bachelor’s degree, or enrolled in a bachelor's or master's level degree program. Excellent interpersonal skills (collaboration, communication, receptiveness). Experience working autonomously and in-group settings. Experience with Excel, PowerPoint, and MS Word, organizing electronic documents into file folders, and experience practicing time management for multiple projects with various timelines. This position will be a great fit for those interested in learning and adopting best practices for business operations, quality improvement, and/or data management.

Job summary 10

This Data Specialist opportunity introduces candidates to best practices that focus on verifying client requests, and quality-checking database loads and deliverables while using applications like Relativity and copying and encryption software.

Duties & Responsibilities 10

Requirements & Skills 10

Frequently asked questions

What does a data specialist do?

A data specialist, also known as a data analyst or data management specialist, is a professional who specializes in managing and analyzing data within an organization. They work with various types of data, including customer data, operational data, financial data, and more. Here are some key responsibilities and tasks of a data specialist:

Data Collection and Integration: Data specialists collect and aggregate data from various sources within the organization. They ensure the accuracy and reliability of the data by verifying its quality, resolving inconsistencies, and integrating disparate data sets into a unified format.

Data Cleaning and Validation: They clean and validate data to ensure its integrity and reliability. Data specialists identify and rectify errors, remove duplicate entries, and perform data transformations to improve data quality and consistency.

Data Analysis and Reporting: Data specialists analyze data to extract meaningful insights and provide valuable information to stakeholders. They use statistical techniques, data mining, and data visualization tools to identify patterns, trends, and correlations in the data. They create reports, dashboards, and visual representations to communicate findings effectively.

Data Modeling and Database Design: They design and develop data models and database structures to facilitate efficient data storage and retrieval. Data specialists work with database management systems to create tables, define relationships, and optimize data storage for ease of access and query performance.

Data Governance and Compliance: Data specialists ensure compliance with data governance policies and regulations. They establish data security measures, implement access controls, and maintain data privacy and confidentiality in accordance with legal and industry standards.

Data Quality Assurance: They implement processes and procedures to ensure data quality and integrity. Data specialists perform regular data audits, validate data against predefined criteria, and identify and address data quality issues to maintain accurate and reliable data.

Data Documentation and Metadata Management: They document data sources, data dictionaries, and data lineage to provide clear and comprehensive descriptions of the data. Data specialists manage metadata, such as data definitions, data classifications, and data ownership, to enhance data discoverability and facilitate data governance.

Data Collaboration and Communication: Data specialists collaborate with other teams and stakeholders to understand data requirements, gather insights, and deliver actionable information. They communicate findings, explain data analysis methodologies, and provide data-driven recommendations to support decision-making processes.

Data Strategy and Planning: They contribute to the development of data strategies and plans within the organization. Data specialists assess data needs, recommend data management tools and technologies, and assist in defining data-related goals and objectives.

Continuous Learning and Skill Development: Data specialists stay updated on emerging trends, technologies, and best practices in data management and analysis. They continuously enhance their skills and knowledge to effectively leverage new tools and techniques for improved data management and analysis.

The role of a data specialist may vary depending on the organization and industry. However, their main focus is on managing, analyzing, and deriving insights from data to support decision-making, improve business processes, and drive organizational success.

What skills does a data specialist need?

A data specialist requires a combination of technical and analytical skills to effectively manage and analyze data within an organization. Here are some key skills that are important for a data specialist:

Data Analysis: Data specialists should possess strong data analysis skills to extract insights and identify trends from large datasets. They should be proficient in using statistical techniques, data mining methods, and data visualization tools to interpret data and communicate findings effectively.

Data Manipulation: They should be skilled in manipulating and transforming data using programming languages or tools such as SQL, Python, R, or Excel. Data specialists should be able to clean, validate, and format data for analysis and reporting purposes.

Database Management: Proficiency in database management systems (DBMS) is essential for data specialists. They should be familiar with designing database structures, creating tables, defining relationships, and optimizing queries for efficient data retrieval.

Data Visualization: Data specialists should be able to create meaningful and visually appealing data visualizations such as charts, graphs, and dashboards. Proficiency in tools like Tableau, Power BI, or other data visualization software is valuable for presenting data insights in a clear and intuitive manner.

Statistical Analysis: Knowledge of statistical analysis techniques is important for data specialists. They should be able to apply statistical methods such as regression analysis, hypothesis testing, and clustering to gain insights from data and support decision-making processes.

Data Quality Assurance: Data specialists should have a strong focus on data quality. They should possess skills in data cleansing, validation, and quality assurance techniques to ensure accuracy, consistency, and completeness of data.

Data Governance and Compliance: Understanding data governance principles and compliance requirements is crucial for data specialists. They should have knowledge of data privacy regulations, data security practices, and the ability to implement appropriate measures to ensure data governance and compliance.

Problem-Solving: Data specialists should possess strong problem-solving skills to identify data-related issues, troubleshoot problems, and develop solutions. They should be able to analyze complex data problems and recommend effective strategies for data management and analysis.

Communication Skills: Effective communication skills are essential for data specialists. They should be able to translate complex technical concepts into understandable terms, present data insights clearly to non-technical stakeholders, and collaborate with team members to gather data requirements and understand business needs.

Continuous Learning: Data specialists should have a mindset of continuous learning and stay updated on emerging trends, tools, and techniques in data management and analysis. They should be proactive in acquiring new skills, exploring innovative approaches, and adapting to evolving technologies in the field of data analytics.

These skills, when combined with a curiosity for data exploration, attention to detail, and a strong analytical mindset, enable data specialists to effectively manage and analyze data to derive valuable insights and support informed decision-making within an organization.

Olivia Powell
Recruiting expert

Last updated Oct 12

Weekly Webinars

Get started with 100Hires

We use cookies to offer you our service. By continuing to use this site, you consent to our use of cookies as described in our policy

Data Specialist Job Description

Job summary 1

Duties & Responsibilities 1

Requirements & Skills 1

Job summary 2

Duties & Responsibilities 2

Requirements & Skills 2

Job summary 3

Duties & Responsibilities 3

Requirements & Skills 3

Job summary 4

Duties & Responsibilities 4

Requirements & Skills 4

Job summary 5

Duties & Responsibilities 5

Requirements & Skills 5

Job summary 6

Duties & Responsibilities 6

Requirements & Skills 6

Job summary 7

Duties & Responsibilities 7

Requirements & Skills 7

Job summary 8

Duties & Responsibilities 8

Requirements & Skills 8

Job summary 9

Duties & Responsibilities 9

Requirements & Skills 9

Job summary 10

Duties & Responsibilities 10

Requirements & Skills 10

Frequently asked questions

What does a data specialist do?

What skills does a data specialist need?

Start Using 100hires for Free

Weekly Webinars

Start Using
100hires for Free