Assistant Bookkeeper Job Description

Job summary 1

We are looking for an Assistant Bookkeeper to perform daily accounting tasks that will support our financial team. The position will report to the Finance Director. Assistant Bookkeeper will accurately record all day-to-day financial transactions providing efficiency and transparency.

Duties & Responsibilities 1

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Requirements & Skills 1

Job summary 2

The Assistant Bookkeeper assists Accountant by performing day-to-day bookkeeping functions for clients. This person will primarily input information for accounts payable and accounts receivable, and assist in preparing check runs utilizing different software packages, but mostly Datafaction with Imaging.

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Job summary 3

The Assistant Bookkeeper is responsible for providing administrative support for the Foundation which includes Development, Volunteer Services, and the Health Auxiliary. The position includes basic accounting and record-keeping responsibilities for the Foundation plus clerical duties, handling registrations for special events, writing thank-you letters, and processing invoices. Regular interactions with donors, patients, and volunteers require excellent interpersonal skills, the ability to make independent decisions, and a commitment to confidentiality. Participates in performance improvement activities of the department and daily management of infection prevention and control activities.

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Job summary 4

Our Assistant Bookkeeper will work directly with clients, as well as team members to handle accounts payable, and accounts receivable, and complete action items for clients. In this role, they must be detail-oriented, be a team player, and have an interest in growing a career in Business Management. A successful candidate goes above and beyond to proactively help the team when needed.

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Job summary 5

The Assistant Bookkeeper provides administrative support to the office. Duties include general clerical, receptionist, and project-based work. Project a professional company image through in-person and phone interaction.

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Job summary 6

We are seeking a reliable, thorough, and organized Assistant Bookkeeper to join a growing team of construction professionals who are dedicated to modernizing the way builds.

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Job summary 7

The Assistant Bookkeeper we are looking for is a stickler for accuracy, pays attention to details, is tech-savvy, and loves learning. To be a good fit for our team requires a positive attitude and a willingness to do whatever it takes to keep things running smoothly.

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Job summary 8

The Assistant Bookkeeper is responsible for the timely and accurate input, processing, and reporting of the computerized accounting system for the Practice. Also includes accurately tracking what's owed to suppliers and/or services, ensuring payments are properly approved before being processed. Accurate information on accounts payable is essential to producing accurate Financial Reports.

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Job summary 9

The Assistant Bookkeeper is a support role that assists in overseeing Constructions financial data and compliance by maintaining accurate books on AP, AR, and Payroll. This role reports directly to the Head Bookkeeper.

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Requirements & Skills 9

Job summary 10

The Assistant Bookkeeper maintains a complete and systematic set of records of business transactions for the assigned business unit.

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Requirements & Skills 10

Frequently asked questions

What does an assistant bookkeeper do?

An assistant bookkeeper provides support to a bookkeeper or accounting department in various financial tasks and bookkeeping activities. They work closely with the bookkeeper or accounting team to ensure accurate and up-to-date financial records. Here are some common responsibilities and tasks of an assistant bookkeeper:

Data Entry: Assistant bookkeepers are responsible for entering financial data into the accounting system accurately and efficiently. This includes recording transactions, invoices, receipts, and other financial documents.

General Ledger Maintenance: They assist in maintaining the general ledger by organizing and categorizing financial transactions according to appropriate accounts. This helps ensure accurate financial reporting and facilitates the preparation of financial statements.

Accounts Payable and Receivable: Assistant bookkeepers may assist in managing accounts payable and accounts receivable processes. This involves preparing and processing invoices, tracking payments, reconciling vendor statements, and assisting with collections or payment follow-ups.

Bank Reconciliations: They help reconcile bank statements with the company's financial records to identify and resolve discrepancies. This includes matching transactions, investigating discrepancies, and ensuring accurate cash balance reporting.

Financial Reporting Support: Assistant bookkeepers may assist in preparing financial reports, including profit and loss statements, balance sheets, and cash flow statements. They may compile data, perform calculations, and help organize the information needed for financial reporting.

Record Maintenance: Assistant bookkeepers help maintain accurate and organized financial records, such as receipts, invoices, and other supporting documentation. They may also assist with document retention and archiving processes.

Assistance in Payroll Processing: Depending on the organization's structure, assistant bookkeepers may support payroll processing activities. This may involve maintaining employee records, calculating wages and deductions, and assisting with payroll-related reporting and compliance.

Assistance in Tax Preparation: Assistant bookkeepers may support tax-related activities, such as gathering financial data, organizing records, and providing documentation required for tax filing purposes. They may work closely with the bookkeeper or accounting team during tax seasons.

Communication and Collaboration: Assistant bookkeepers often interact with other team members, clients, vendors, and external parties to gather information, resolve inquiries, or provide support in financial matters. They may communicate with stakeholders regarding payment status, billing inquiries, or other financial-related issues.

Assistance in Audits: Assistant bookkeepers may assist during internal or external audits by providing necessary documentation, retrieving financial records, and supporting auditors in their inquiries.

It's important to note that the specific responsibilities of an assistant bookkeeper may vary based on the organization's size, industry, and the scope of the accounting department's activities. The level of involvement in various tasks may depend on the assistant bookkeeper's experience and the specific needs of the bookkeeping team.

What are the skills of an assistant bookkeeper?

To be effective as an assistant bookkeeper, certain skills are essential to perform the required financial tasks and support the bookkeeping team. Here are some key skills and competencies for an assistant bookkeeper:

Accounting Knowledge: A solid understanding of basic accounting principles and concepts is crucial for an assistant bookkeeper. They should be familiar with debits and credits, financial statements, chart of accounts, and various financial transactions.

Data Entry and Accuracy: Assistant bookkeepers must have excellent data entry skills to accurately record financial information into the accounting system. Attention to detail is essential to avoid errors and ensure the integrity of the financial records.

Proficiency in Bookkeeping Software: Familiarity with bookkeeping software, such as QuickBooks, Xero, or similar applications, is valuable for an assistant bookkeeper. They should be able to navigate the software, perform data entry, generate reports, and assist with other bookkeeping functions using the software.

Numerical and Analytical Skills: Assistant bookkeepers should possess strong numerical and analytical skills. They need to work with numbers, perform calculations, and analyze financial data to identify discrepancies and assist in financial reporting processes.

Knowledge of Spreadsheet Software: Proficiency in spreadsheet software, such as Microsoft Excel or Google Sheets, is beneficial for an assistant bookkeeper. They may use spreadsheets to organize financial data, create simple calculations, and generate reports or summaries.

Time Management and Organization: Assistant bookkeepers often handle multiple tasks simultaneously and work with various deadlines. Effective time management and organizational skills are necessary to prioritize work, meet deadlines, and maintain an organized approach to financial records.

Communication and Collaboration: Assistant bookkeepers may need to communicate with team members, clients, or vendors regarding financial matters. Strong communication skills, both written and verbal, are valuable to effectively convey information, respond to inquiries, and collaborate with others in a professional manner.

Problem-Solving Abilities: Assistant bookkeepers may encounter discrepancies or issues while reconciling accounts, recording transactions, or preparing financial reports. They should have problem-solving skills to identify and resolve such issues, including attention to detail and the ability to research and investigate discrepancies.

Confidentiality and Ethics: Assistant bookkeepers handle sensitive financial information and should maintain strict confidentiality. They should adhere to ethical standards and exercise discretion in handling financial records and client information.

Adaptability and Learning Agility: The field of bookkeeping and accounting is subject to evolving regulations and industry trends. Assistant bookkeepers should be adaptable to changes and willing to learn and upgrade their skills to stay current with best practices and software updates.

While these skills are important for an assistant bookkeeper, the specific skills required may vary depending on the organization, industry, and the specific tasks assigned to the role. Continuous learning and a willingness to expand knowledge in bookkeeping practices and software applications can further enhance an assistant bookkeeper's skills and effectiveness in their role.

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