Accounting Coordinator Job Description

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Accounting Coordinator Job Description

Job descriptions
Accounting

Job summary 1

Under the direction of the Business Manager, the Accounting Coordinator is responsible for providing support to the accounting department by assisting with accounting processes including a budget, reconciliation, material inventory, and annual audit among others. Provides quality member services and assists the accounting department as directed.

Duties & Responsibilities 1

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Requirements & Skills 1

Education/Experience: Associate’s Degree with a focus in finance and/or accounting or equivalent from a two-year college or tech school preferred; one to two years related experience or equivalent combination of education and experience.
Certifications/Licenses: A valid Class D driver’s license is required.
- Knowledge: Basic understanding of how PC-based Windows software operates. Basic spreadsheet and word processing skills.
- Language Skills: Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of members or employees of an organization.
- Mathematical Skills: Ability to add, subtract, multiply, and divide into all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret graphs.

Job summary 2

The Accounting Coordinator will work in collaboration with the accounting team and be responsible for a wide variety of tasks, ranging from performing accounting duties and clerical tasks related to the efficient maintenance and processing of accounts payable/receivable transactions.

Duties & Responsibilities 2

As a team player you will need to communicate important information to your co-workers regularly in a very fast-paced environment.
Review, sort and match, and process check requests.
- Set invoices up for payment.
- Reconciliation of payments, resolving invoice discrepancies, and vendor file maintenance.
- Contracts and filing.

Requirements & Skills 2

Knowledge of relevant computer applications.
Proficient in data entry and information management systems.
- Experience working in a hotel environment is a plus.
- Outstanding organizational skills
- Prioritizing tasks, good judgment, and problem-solving skills.

Job summary 3

The Accounting Coordinator will be assigned specific schools and will be present at those schools as needed. The Accounting Coordinator reports to the Accounting Supervisor who will ensure that there is a review of all information sent to the Treasury Operation unit.

Duties & Responsibilities 3

Requirements & Skills 3

Four-year accounting degree or equivalent
Strong oral and written communication
Strong interpersonal
Detail oriented with strong organizational
Ability to work in a team environment to assist in carrying out the overall function of the regional
- Ability to multi-task and work in a fast-paced, web-based
- Proficient in Microsoft Windows, Word, Excel
- Experience with Financial Edge NXT and Paychex Flex

Job summary 4

Under direct supervision, the Accounting Coordinator applies accepted procedures to the preparation and maintenance of financial and business transaction data and prepares reports to ensure accurate accounting records. Performs complex clerical and entry-level accounting activities. Performs entry-level bookkeeping and accounting tasks. Posts journal or voucher entries reconciles accounts and checks for accuracy. Verifies, sorts, posts, and checks claims, bills, invoices, and vouchers. Communicates and interacts with customers, vendors, and co-workers professionally ensuring questions are answered accurately and promptly. Functions as a team member within the department and organization, as required, and perform any duty assigned to best serve the company.

Duties & Responsibilities 4

Compile financial information to prepare entries to accounts.
Prepare and record journal entries.
Prepare and record month-end accruals.
Assist with general ledger account analysis and reconciliations.
Assist with the preparations of month-end, quarter-end, and year-end reporting.
- Responsible for the record retention of accounting records.
- Maintain accurate records of accounts payable and receivable.
- Performs other related duties as assigned.

Requirements & Skills 4

High School Diploma/GED or Equivalent Experience
- 6-12 months in accounting, accounting admin support, or related area
- Accounting related courses
- 1-2 years in accounting, accounting admin support, or related area

Job summary 5

The Accounting Coordinator will be responsible for the finance quality control and review function. Checks deal paperwork for accuracy after F&I Manager has signed off on the deal and before the deal leaves the store for the Shared Service Center (SSC).

Duties & Responsibilities 5

Requirements & Skills 5

Job summary 6

The Accounting Coordinator fulfills the mission of the school by providing accounting and general office assistance related to the day-to-day operations of the Business Office. Working with other Business Office staff, the Accounting Coordinator is committed to promoting an environment of collaboration, stewardship, and exceptional customer service to families, staff, teachers, and students.

Duties & Responsibilities 6

Maintains confidentiality regarding school matters
Demonstrates commitment to high ethical standards
Continues to acquire professional knowledge and learn of current developments in the field by attending seminars, workshops, or professional meetings, or by conducting research
Demonstrates professionalism in conduct, demeanor, and work habits
- Demonstrates self-motivation with the ability to work independently with minimal direct oversight
- Maintains a work schedule that maximizes availability to the school, students, families, and staff
- Performs other related tasks as assigned by the Principal and/or other administrators

Requirements & Skills 6

Education: High school diploma
Technology: Proficient in word processing, spreadsheets, databases, and web-based applications
Experience: Accounting experience preferred or work experience in a related field required
General knowledge of accounting/bookkeeping functions
Able to communicate effectively in both written and verbal form
Able to work well with others in the school community
- Skill in handling multiple tasks simultaneously
- Skill in organizing and relating information in an understandable format
- Skill in job-appropriate technology

Job summary 7

The Accounting Coordinator is responsible for ensuring that vendor invoices for subsidiaries, and affiliated entities are processed timely, accurately, and by all applicable compliance requirements & service level agreements. This position will work within the Financial System ERP to process invoices and expense reimbursements through a variety of methods including manual entry (including invoices processed via optical character recognition), bulk/spreadsheet uploads, and electronic invoicing (EDI).

Duties & Responsibilities 7

Manage assigned invoice queue balances through the daily entry of invoices, including invoice header and all required distribution coding
Distribution requirements include budget coding (projects/task/organization), GL coding, expenditure types, and tax purchase categories
Effectively manage the prioritization of a high volume of daily invoice entries within agreed-upon service levels
Partner with third-party managed services providers to troubleshoot invoice issues
Assist in verifying the sufficiency of supporting documentation for staff expense reimbursement requests
Leverage existing systems and standard operating procedures to deliver consistent, repeatable results
- Demonstrate a high sense of urgency with attention to detail
- Maintain a continuous improvement mindset, actively contributing to financial process transformation
- Operate with some latitude of autonomy in daily activities

Requirements & Skills 7

Bachelor’s degree or the equivalent combination of education, training, and experience from which comparable skills can be acquired
- 2 year's experience
- Bachelor’s degree in Accounting or Business
- 3 year's experience

Job summary 8

The Accounting Coordinator will be responsible for assisting with the daily processing of accounts payables and accounts receivables. This role will provide general day-to-day support as well as support for special projects. Responsibilities will include accounts payable coordination, accounts receivables coordination, and general administrative support to management and other colleagues as needed.

Duties & Responsibilities 8

Requirements & Skills 8

Job summary 9

The Accounting Coordinator will work directly with our Director of Finance and become involved in all aspects of accounting and finance-related activities as detailed below.

Duties & Responsibilities 9

Assist with Billing, Accounts Receivables, Accounts Payables
- Assist in month-end Close
- Bank and Credit Card Reconciliations
- Administrative duties include filing and preparation of any company project-related documents

Requirements & Skills 9

3 years accounting experience preferred
- Knowledge of Accounting Software and Microsoft Office (Word and Excel) is required
- Must be well organized, and a multi-tasker
- Ability to take direction as well as work independently

Job summary 10

We are looking for an Accounting Coordinator.

Duties & Responsibilities 10

Complete and distribute daily/weekly reports to include: Service level, gross profit, inventory turns, progress, and labor reports.
Coordinate with expense payables clerk to ensure invoices are routed and approved for payment promptly.
Confirm ledger coding is correct.
Assist Accounting Manager in period balance sheet reconciliation activity.
Create general ledger journal entries as needed.
Complete freight system updates, financial accruals, and reports as needed to align with transportation backhaul activity.
- Oversee payroll clerk activity to provide accurate wage payment and reporting each week.
- Complete ad/hoc reporting as requested by Accounting Manager.
- Update KPI dashboard for operational publication

Requirements & Skills 10

Bachelor's degree in Accounting, Finance, or related field and/or equivalent work experience in Accounting preferably with the Company.
Possess the ability to analyze, interpret and report financial data.
Must be multi-tasked, and detail-oriented, with the ability to delegate duties to subordinates.
Possess supervisory skills and the ability to work with and through others to achieve desired results.
- Possess excellent communication skills, both verbal and written.
- Deal effectively with a wide variety of people both in person and over the telephone.
- Basic computer skills required and personal computer experience, with word processing and extensive spreadsheet applications preferred.

Frequently asked questions

What Is The Description Of an accounting coordinator?

An accounting coordinator, also known as an accounting assistant or accounting clerk, provides support to the accounting department or financial team within an organization. Their role involves performing various administrative and financial tasks to ensure the smooth operation of accounting processes. Here is a general description of an accounting coordinator's responsibilities:

Accounts Payable and Receivable: Accounting coordinators handle accounts payable and accounts receivable tasks. They review invoices, process payments, issue invoices, and track outstanding payments from clients or vendors. They may also assist in reconciling accounts and resolving billing discrepancies.

Data Entry and Bookkeeping: They enter financial data into accounting software or spreadsheets, ensuring accuracy and proper categorization. This includes recording transactions, updating ledgers, and maintaining financial records.

Expense Management: Accounting coordinators help monitor and manage expenses. They review and reconcile employee expense reports, verify supporting documentation, and ensure compliance with company policies and procedures.

Financial Reporting: They assist in preparing financial reports, statements, and summaries. This can involve compiling data, generating reports, and presenting information in a clear and organized manner.

Banking and Reconciliation: Accounting coordinators may be responsible for bank-related activities, such as reconciling bank statements, tracking deposits and withdrawals, and ensuring the accuracy of financial records.

Assisting with Audits: They provide support during internal or external audits by organizing and preparing relevant financial documents, responding to audit inquiries, and assisting in the resolution of any audit findings.

Payroll Support: Accounting coordinators may assist with payroll-related tasks, such as verifying timesheets, tracking employee attendance, and assisting in processing payroll.

General Administrative Tasks: They handle various administrative duties within the accounting department, such as filing documents, maintaining records, organizing financial data, and responding to routine inquiries.

Compliance and Documentation: Accounting coordinators ensure compliance with financial regulations, company policies, and accounting standards. They maintain proper documentation, follow internal control procedures, and contribute to maintaining accurate and up-to-date financial records.

Collaboration and Support: They work closely with other members of the accounting or finance team, providing assistance and support as needed. This can involve collaborating on special projects, sharing information, and working together to achieve departmental objectives.

The specific tasks and responsibilities of an accounting coordinator can vary depending on the organization's size, industry, and the complexity of its financial operations. Additionally, they may work under the guidance of an accounting manager or controller, contributing to the overall financial management of the organization.

What Does An accounting coordinator Do?

An accounting coordinator, also known as an accounting assistant or accounting clerk, plays a crucial role in supporting the accounting and finance department of an organization. Their responsibilities involve various financial and administrative tasks to ensure accurate financial records and the smooth operation of accounting processes. Here are some key duties and responsibilities of an accounting coordinator:

Accounts Payable and Receivable: They handle accounts payable tasks such as reviewing and processing vendor invoices, verifying payment terms, and issuing payments. They also manage accounts receivable, which involves generating and sending customer invoices, tracking payments, and following up on overdue accounts.

Bookkeeping and Data Entry: Accounting coordinators are responsible for recording financial transactions accurately and timely. They enter financial data into accounting software or spreadsheets, update ledgers, and maintain organized and up-to-date financial records.

Bank and Credit Card Reconciliation: They reconcile bank statements and credit card statements with the company's financial records to ensure accuracy and identify any discrepancies. This involves comparing transactions, resolving discrepancies, and maintaining proper documentation.

Financial Reporting: Accounting coordinators assist in preparing financial reports, statements, and summaries. They compile and analyze financial data, generate reports, and present information to management or other stakeholders. They may also assist with budgeting and forecasting activities.

Payroll Support: They help with payroll processing, including verifying employee timesheets, calculating wages, deductions, and taxes, and preparing payroll reports. They may also assist in maintaining employee records related to payroll.

Expense Management: Accounting coordinators manage employee expense reports, reviewing and verifying expense receipts, and ensuring compliance with company policies. They reconcile expense accounts, process reimbursements, and assist in resolving any discrepancies.

General Ledger Maintenance: They assist in maintaining the general ledger by recording journal entries, allocating expenses or revenues to the appropriate accounts, and ensuring accurate account balances.

Assisting with Audits: Accounting coordinators provide support during internal or external audits. They help gather and organize financial documents, prepare audit schedules, respond to auditor inquiries, and assist in addressing audit findings.

Administrative Tasks: They handle various administrative duties within the accounting department, such as filing documents, maintaining records, organizing financial data, and responding to routine inquiries.

Compliance and Internal Controls: Accounting coordinators ensure compliance with financial regulations, company policies, and accounting standards. They assist in implementing and maintaining internal controls to safeguard financial assets and maintain data integrity.

It's important to note that the specific tasks and responsibilities of an accounting coordinator may vary depending on the organization's size, industry, and specific needs. They often work closely with other members of the accounting and finance team, collaborating to achieve the organization's financial objectives.

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